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- Tasks: Support the Store Director with diary management, communication, and administrative tasks.
- Company: Join a dynamic retail environment in Manchester, focused on efficiency and teamwork.
- Benefits: Enjoy flexible working hours and opportunities for personal growth.
- Why this job: Be part of a fast-paced team, enhancing your organisational skills while making a real impact.
- Qualifications: Strong organisational skills, excellent communication, and proficiency in Word and Excel required.
- Other info: Ideal for those who thrive under pressure and enjoy a varied workload.
The predicted salary is between 30000 - 42000 £ per year.
Personal Assistant to Stores Director Manchester
Personal Assistant to Stores Director Manchester
Job Introduction
To provide a highly professional, confidential, meticulous and a reliable support service to the Store Director (SD). Key to this role is providing the right PA support to enable the SD and their respective Senior Leadership team to work as efficiently and effectively as possible. The role will work flexibly across both Manchester store(s) mirroring the SD movements where practicable and in response to business needs. You will build, maintain and ensure the widespread use of efficient systems of working within a fast paced and often challenging environment and support the Directors & SLT’s with diary management and administration (5 heads).
Diary Management & support
- Priority is to providePA Support tot the Store Director and their respective Senior leadership team:
- Effectively manages and organises the diary and meeting cadence for Store Director & SLT
- Monitors the mailbox for SD director, sifting, sorting and actioning mail as required
- Compile travel itineraries and arrange travel and accommodation requirements
- Support team day organisation
Communication
- Meets regularly with SD and SLT to discuss and support their daily , weekly , monthly itineraries
- Answers different forms of communication for the SD across e mail , phone and teams etc
- Support the communication across internal and external stakeholders
- Being the first point of contact for meetings / visits hosted in store and if not in the business has clear plan that is handed over to appropriate person
Whilst diary management remains a priority, admin tasks will be required on a routine basis
- Preparing weekly financial reports for trade meetings and business reviews
- Support Collation together PowerPoint presentations’
- Produces typed work that is consistent in its standard and accuracy
- Ad hoc involvement and support for projects
- Reflexis approval process
How you’ll do it…you will be:
You will be resilient and have the ability to manage and prioritise multiple demands.
You will effectively manage your time between completing any ad hoc requests and fulfilling your normal day-to-day responsibilities.
Your excellent attention-to-detail and organisational capability will ensure you respond to requests accurately and efficiently.
You will be professional and discrete in your use and management of highly sensitive and confidential information.
All team members are expected to be flexible in the work they undertake, which may change from time to time, according to the needs of the business
Key Skills:
- Highly organised
- Strong problem-solving skills
- Resilient and able to manage a heavy workload
- Excellent communication skills both verbally and in writing
- Ability to multi-task and manage time effectively
- Flexible
- High attention to detail
- Highly confidential and discrete
- Numerate and PC literate (Word and Excel).
This guide represents a summary of the role, however all team members are expected to be flexible in the work they undertake, which may change from time to time, according to the needs of the business
Location Manchester, England, United Kingdom, United Kingdom
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Personal Assistant to Stores Director Manchester employer: Selfridges
Contact Detail:
Selfridges Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Stores Director Manchester
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Personal Assistant, especially in diary management and communication. Understanding the nuances of supporting a Store Director will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former Personal Assistants in retail settings. They can provide insights into the role's demands and expectations, which can be invaluable when discussing your fit for the position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management plan or travel itinerary. Presenting this during an interview can highlight your proactive approach and attention to detail.
✨Tip Number 4
Research the company culture and values of the organisation you're applying to. Tailoring your conversation to align with their ethos can set you apart as a candidate who truly understands their mission.
We think you need these skills to ace Personal Assistant to Stores Director Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Personal Assistant. Emphasise your organisational skills, diary management experience, and any previous roles where you supported senior leadership.
Craft a Strong Cover Letter: In your cover letter, address how your skills match the key requirements of the role. Mention your ability to handle confidential information and your experience in managing multiple tasks effectively.
Showcase Communication Skills: Since excellent communication is crucial for this role, provide examples in your application of how you've successfully communicated with various stakeholders in previous positions.
Highlight Flexibility and Resilience: Demonstrate your ability to adapt to changing demands and manage a heavy workload. Include specific instances where you've successfully navigated challenging situations or prioritised tasks under pressure.
How to prepare for a job interview at Selfridges
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised schedules or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information. Be ready to discuss situations where you've maintained confidentiality and professionalism, ensuring that you can be trusted with important matters.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you've had to prioritise tasks under pressure or resolve conflicts, and be prepared to explain your thought process.
✨Familiarise Yourself with the Company Culture
Research the company and its values. Understanding their culture will help you tailor your responses and demonstrate how you align with their expectations, especially regarding flexibility and teamwork.
