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- Tasks: Support the Store Director with diary management and administrative tasks in a fast-paced environment.
- Company: Join Selfridges, a leading luxury retail brand known for its exceptional customer experience.
- Benefits: Enjoy a full-time role with opportunities for growth and development in a dynamic setting.
- Why this job: Be part of a vibrant team, enhancing your organisational skills while making a real impact.
- Qualifications: Strong communication, problem-solving skills, and proficiency in Word and Excel are essential.
- Other info: Flexibility is key; tasks may evolve based on business needs.
The predicted salary is between 28800 - 42000 £ per year.
Direct message the job poster from Selfridges
To provide a highly professional, confidential, meticulous and a reliable support service to the Store Director (SD). Key to this role is providing the right PA support to enable the SD and their respective Senior Leadership team to work as efficiently and effectively as possible. The role will work flexibly across both Manchester store(s) mirroring the SD movements where practicable and in response to business needs. You will build, maintain and ensure the widespread use of efficient systems of working within a fast paced and often challenging environment and support the Directors & SLT’s with diary management and administration (5 heads).
Diary Management & support
- Priority is to provide PA Support tot the Store Director and their respective Senior leadership team:
- Effectively manages and organises the diary and meeting cadence for Store Director & SLT
- Monitors the mailbox for SD director, sifting, sorting and actioning mail as required
- Compile travel itineraries and arrange travel and accommodation requirements
- Support team day organisation
Communication
- Meets regularly with SD and SLT to discuss and support their daily , weekly , monthly itineraries
- Answers different forms of communication for the SD across e mail , phone and teams etc
- Support the communication across internal and external stakeholders
- Being the first point of contact for meetings / visits hosted in store and if not in the business has clear plan that is handed over to appropriate person
Whilst diary management remains a priority, admin tasks will be required on a routine basis
- Preparing weekly financial reports for trade meetings and business reviews
- Support Collation together PowerPoint presentations’
- Produces typed work that is consistent in its standard and accuracy
- Ad hoc involvement and support for projects
- Reflexis approval process
How you’ll do it…you will be:
You will be resilient and have the ability to manage and prioritise multiple demands.
You will effectively manage your time between completing any ad hoc requests and fulfilling your normal day-to-day responsibilities.
Your excellent attention-to-detail and organisational capability will ensure you respond to requests accurately and efficiently.
You will be professional and discrete in your use and management of highly sensitive and confidential information.
All team members are expected to be flexible in the work they undertake, which may change from time to time, according to the needs of the business
Key Skills:
- Highly organised
- Strong problem-solving skills
- Resilient and able to manage a heavy workload
- Excellent communication skills both verbally and in writing
- Ability to multi-task and manage time effectively
- Flexible
- High attention to detail
- Highly confidential and discrete
- Numerate and PC literate (Word and Excel).
This guide represents a summary of the role, however all team members are expected to be flexible in the work they undertake, which may change from time to time, according to the needs of the business
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative, Other, and General Business
-
Industries
Retail Luxury Goods and Jewelry, Retail, and Retail Apparel and Fashion
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Personal Assistant to Store Director employer: Selfridges
Contact Detail:
Selfridges Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Store Director
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Personal Assistant, especially in a retail environment. Understanding the nuances of diary management and communication within a fast-paced setting will help you stand out during discussions.
✨Tip Number 2
Network with current or former employees at Selfridges to gain insights into the company culture and expectations for the role. This can provide you with valuable information that you can use to tailor your approach when reaching out to the job poster.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock diary schedule or travel itinerary for a hypothetical week as a Personal Assistant. This practical demonstration can be a great conversation starter when you connect with the job poster.
✨Tip Number 4
Stay updated on the latest trends in retail and luxury goods. Showing your knowledge about the industry during your conversations can highlight your genuine interest in the role and the company, making you a more appealing candidate.
We think you need these skills to ace Personal Assistant to Store Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Personal Assistant. Emphasise your organisational skills, diary management experience, and ability to handle confidential information.
Craft a Strong Cover Letter: In your cover letter, address how your skills and experiences make you a perfect fit for supporting the Store Director and Senior Leadership Team. Mention specific examples of how you've successfully managed multiple tasks in a fast-paced environment.
Highlight Communication Skills: Since excellent communication is key for this role, ensure you showcase your verbal and written communication skills. Provide examples of how you've effectively communicated with various stakeholders in previous roles.
Showcase Problem-Solving Abilities: Include instances where you've demonstrated strong problem-solving skills. This could be through managing unexpected changes in schedules or resolving conflicts efficiently, which are crucial for a Personal Assistant.
How to prepare for a job interview at Selfridges
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage diaries and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules or managed multiple priorities in the past.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information. During the interview, highlight your experience with confidential matters and explain how you maintain professionalism in challenging situations.
✨Prepare for Communication Scenarios
Since you'll be the first point of contact for various stakeholders, practice articulating how you would handle different communication scenarios. This could include managing emails, phone calls, or in-person meetings effectively.
✨Emphasise Flexibility and Resilience
The job requires adaptability to changing demands. Share examples of how you've successfully navigated unexpected challenges or changes in your previous roles, showcasing your resilience and problem-solving skills.