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For Companies At a Glance
- Tasks: Support Buying teams with admin tasks, manage orders, and liaise with suppliers.
- Company: Join a leading retail brand known for its innovative approach.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Why this job: Be part of a dynamic team and make an impact in the fashion industry.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office.
- Other info: Fast-paced environment with a focus on teamwork and collaboration.
The predicted salary is between 30000 - 40000 £ per year.
As Buyers Admin you will provide administrative support to the Buying teams. You will create sku's, load orders onto the system, manage the administrative side of category launches, deal with and resolve buyers queries and liaise closely with suppliers and the shop floor.
As Buyers Admin You Will:
- Be the first point of contact with suppliers and the warehouse for booking in deliveries, making changes to delivery schedules and order amendments.
- Upload the buyers worksheet and create skus in Retek, highlighting areas where Buyers worksheet is incomplete and work with Buyer to improve.
- Load orders onto the system correctly as soon as possible after they are received.
- Set up and monitor the delivery schedule, checking delivery windows and schedules and highlight problems to Buying team.
- Check order confirmation with suppliers, chasing and checking confirmation notes.
- Resolve DC queries – for example mismatched delivery note (aim to avoid stock sitting in the DC).
- Update and maintain database with relevant terms e.g. trade/settlement discounts.
- Set up accounts for new suppliers.
- Ensure requests for pre-ticketing are communicated to suppliers.
- Update and amend the sku and category hierarchies, barcodes and all supporting sku information.
- Oversee the process for providing samples to the photo studio for digital photo shoots.
- Liaise with suppliers to book shop floor customer sampling and retail operations training.
- Circulate daily reports to concessions and internal teams.
How You'll Do It...
- You will be organised and proactive. You are able to multi-task, prioritise and work to tight deadlines, whilst maintaining excellent attention to detail.
- A problem solver. You are able to apply different ways of thinking in different situations.
- A great communicator, both verbal and written. You excel in the relationships you build with stakeholders, able to work across various teams.
- A proactive team member. You collaborate with the wider Buying and Merchandising teams.
- Pacey, positive and flexible. Responsive to business needs, you are happy and comfortable to take responsibility for your tasks.
- All over the numbers. You are analytical and results driven, able to use data to measure performance and identify areas of improvement.
- Systems literate. You are proficient in Excel, and other Microsoft Office software, with high levels of accuracy.
- Team player – interact with teams outside of food buying, including photo studio and shop floor teams. Being present and attending face to face shop floor walks and seasonal photo shoots.
- An example of our values, a trusted and respected colleague.
This guide represents a summary of the role, however all team members are expected to be flexible in the work they undertake, which may change from time to time, according to the needs of the business.
Buyers Admin - Own Bought Men & Womenswear Body Studios in London employer: Selfridges
Contact Detail:
Selfridges Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buyers Admin - Own Bought Men & Womenswear Body Studios in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work in buying or merchandising. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Show us you know your stuff about their brand and how you can contribute as a Buyers Admin. Tailor your answers to highlight your organisational skills and problem-solving abilities.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your communication skills and teamwork experience, as these are key for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in being part of our team.
We think you need these skills to ace Buyers Admin - Own Bought Men & Womenswear Body Studios in London
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Buyers Admin, being organised is key! Make sure your application highlights your ability to manage multiple tasks and deadlines. Use examples from your past experiences to show us how you keep everything in order.
Communicate Clearly: We love great communicators! In your written application, focus on your verbal and written communication skills. Share instances where you've successfully liaised with different teams or resolved queries, as this will resonate well with us.
Be Proactive and Problem-Solving: Show us that you're not just reactive but proactive too! Include examples of how you've identified issues before they became problems and the steps you took to resolve them. This will demonstrate your problem-solving mindset.
Tailor Your Application: Make sure to tailor your application specifically for this role. Highlight your experience with systems like Excel and any relevant administrative tasks you've handled. And remember, applying through our website is the best way to get noticed!
How to prepare for a job interview at Selfridges
✨Know Your Stuff
Before the interview, make sure you understand the role of a Buyers Admin inside out. Familiarise yourself with the key responsibilities like managing delivery schedules and liaising with suppliers. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, be ready to share examples from your past experiences where you've successfully managed multiple tasks or tight deadlines. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your proactive approach.
✨Communicate Clearly
As a Buyers Admin, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about team dynamics or communication styles within the company.
✨Be Data Savvy
Since the role involves working with data and systems, brush up on your Excel skills and be prepared to discuss how you've used data in previous roles. You could mention specific tools or techniques you've used to analyse performance or improve processes, which will demonstrate your analytical mindset.