At a Glance
- Tasks: Support Buying teams with admin tasks, manage orders, and liaise with suppliers.
- Company: Join the iconic Selfridges team and be part of a dynamic retail environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative workplace.
- Other info: Flexible role with opportunities for growth and learning in a vibrant team.
- Why this job: Kickstart your career in retail and make an impact in a fast-paced setting.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 25000 - 30000 £ per year.
As Buyers Admin you will provide administrative support to the Buying teams. You will create sku's, load orders onto the system, manage the administrative side of category launches, deal with and resolve buyers queries and liaise closely with suppliers and the shopfloor.
Responsibilities
- Be the first point of contact with suppliers and the warehouse for booking in deliveries, making changes to delivery schedules and order amendments.
- Upload the buyers worksheet and create skus in Retek, highlighting areas where Buyers worksheet is incomplete and work with Buyer to improve.
- Load orders onto the system correctly as soon as possible after they are received.
- Set up and monitor the delivery schedule, checking delivery windows and schedules and highlight problems to Buying team.
- Check order confirmation with suppliers, chasing and checking confirmation notes.
- Resolve DC queries - for example mismatched delivery note (aim to avoid stock sitting in the DC).
- Update and maintain database with relevant terms e.g. trade/settlement discounts.
- Set up accounts for new suppliers.
- Ensure requests for pre-ticketing are communicated to suppliers.
- Update and amend the sku and category hierarchies, barcodes and all supporting sku information.
- Oversee the process for providing samples to the photostudio for digital photo shoots.
- Liaise with suppliers to book shop floor customer sampling and retail operations training.
- Circulate daily reports to concessions and internal teams.
How you'll do it...you will be:
- Organised and proactive. You are able to multi-task, prioritise and work to tight deadlines, whilst maintaining excellent attention to detail.
- A problem solver. You are able to apply different ways of thinking in different situations.
- A great communicator, both verbal and written. You excel in the relationships you build with stakeholders, able to work across various teams.
- A proactive team member. You collaborate with the wider Buying and Merchandising teams.
- Pacey, positive and flexible. Responsive to business needs, you are happy and comfortable to take responsibility for your tasks.
- All over the numbers. You are analytical and results driven, able to use data to measure performance and identify areas of improvement.
- Systems literate. You are proficient in excel, and other Microsoft Office software, with high levels of accuracy.
- Team player - interact with teams outside of food buying, including photo studio and shop floor teams. Being present and attending face to face shopfloor walks seasonal photo shoots.
- An example of our values, a trusted and respected colleague.
This guide represents a summary of the role, however all team members are expected to be flexible in the work they undertake, which may change from time to time, according to the needs of the business.
Buyers Admin (4 Month FTC) in London employer: Selfridges
At Selfridges, we pride ourselves on being an exceptional employer, offering a dynamic work environment that fosters collaboration and innovation. As a Buyers Admin, you will benefit from our commitment to employee growth through training opportunities and a supportive culture that values teamwork and communication. Located in the heart of retail excellence, you'll enjoy the unique advantage of working alongside industry leaders while contributing to exciting category launches and supplier relationships.
StudySmarter Expert Advice🤫
We think this is how you could land Buyers Admin (4 Month FTC) in London
✨Get Your Foot in the Door Early
In retail, many temporary roles pop up during peak seasons, like Christmas or summer sales. Keep an eye on the calendars for these spikes and start scouting for opportunities a bit in advance. We can even help you stay sharp on your search!
✨Utilise Local Connections
Visit local shops in person and chat with managers about potential temporary openings. Many retail positions are filled by word-of-mouth, so don’t underestimate the power of a good conversation while you grab a coffee or do your weekly shopping!
✨Show Off Your Availability
Retail managers love flexibility! Make sure to highlight your availability in a casual chat or when you apply through our website. The more open you are to work varied shifts, the more likely they are to bring you on board—especially for temporary gigs!
✨Be Ready for On-the-Spot Interviews
When you walk into a shop, be prepared for the possibility of an on-the-spot interview. Dress comfortably but smartly, have a few key points about your experience ready, and be enthusiastic. Remember, it’s all about making that positive first impression!
We think you need these skills to ace Buyers Admin (4 Month FTC) in London
Some tips for your application 🫡
Show Off Your Customer Service Skills:In retail, customer service is key! Make sure your CV highlights any relevant experience you've got, whether it’s casual jobs or volunteer work. Employers want to see that you can interact well with customers, so think about any instances where you've gone the extra mile to help someone out.
Flexibility Is Your Best Friend:Since this is a temporary position, you should emphasise your flexibility in your application. Mention your availability clearly in your cover letter and CV—employers love knowing they can rely on you to work varied hours, especially during busy periods!
Keep It Short and Sweet:For temporary roles, we don’t need an essay! Keep your CV and cover letter concise, focusing on the most relevant experiences and skills. Highlight any specific retail achievements, like sales targets met or product knowledge that demonstrates your eagerness to dive straight in.
Tailor Your Application to Selfridges:Don’t forget to personalise your application for Selfridges! Take a look at their values and product range, and if you’ve had previous experience with similar brands, mention that. It shows you’re genuinely interested in the role and have a good understanding of what they do.
How to prepare for a job interview at Selfridges
✨Show Off Your Customer Service Skills
In retail, it's all about customer interaction, so be ready to share examples of how you've handled tough customer situations. We recommend thinking through a couple of scenarios before the interview where you went above and beyond to help a customer, as these can really make you stand out.
✨Brush Up on Product Knowledge
Temporary roles often have a steep learning curve because you'll need to pick up product knowledge fast. Take some time to familiarise yourself with the main products or services that Selfridges offers, and if possible, try to understand their current promotions. It’ll give you the edge to engage customers effectively.
✨Flexibility is Key
Being in a temporary retail role means you may need to adapt quickly to different tasks or shifts. Be prepared to highlight your flexibility and willingness to take on varied responsibilities during the interview. Think of examples where you've had to juggle multiple tasks at once – that’ll show you're a great fit for the dynamic retail environment.
✨Demonstrate Team Spirit
Since retail roles often require collaboration, be ready to showcase your teamwork skills. Share experiences where you worked well with colleagues, especially in fast-paced situations. This will underline your ability to slot into the team at Selfridges and contribute positively during your temporary stint.
