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For Companies At a Glance
- Tasks: Support daily operations and perform various administrative tasks in a vibrant office environment.
- Company: Join self-portrait, a globally loved fashion brand founded by artist Han Chong.
- Benefits: Enjoy a dynamic work atmosphere with opportunities for growth and development.
- Why this job: Be the welcoming face of a creative brand and make a real impact on office culture.
- Qualifications: Previous experience in a receptionist role and proficiency in Microsoft Office required.
- Other info: Ideal for those who thrive in fast-paced environments and love multitasking.
The predicted salary is between 24000 - 36000 £ per year.
About Us
Founded in 2013 by Malaysian-born and Central Saint Martins trained Han Chong, self-portrait has grown into a globally beloved brand in under 10 years. Having previously exhibited at the Venice Biennale as an artist, Han was drawn to fashion driven by a desire to create works that can touch more people. He decided to launch self-portrait – a moniker that reflects the women for whom he designs, with the sole aim to create beautiful clothes that would make women feel special.
About the role
We are looking for an Office Executive to support our FOH operations on a daily basis and to perform a variety of administrative and clerical tasks to support the wider business. You will be the first point of contact for our company. The office executive is responsible for all front-desk activities, welcoming guests, distributing correspondence and deliveries, and maintaining an organised working atmosphere. We are looking for a welcoming and organised office executive with impeccable phone and email manner. You should also be able to deal with multiple concurrent tasks in a timely and effective manner, while streamlining office operations. Being adaptable to a changing workload is essential for this position.
Responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors or couriers to the appropriate person
Maintain orderly and professionalhead office operations and presentation
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access
Own new starter / leaver process
IT support liaison
Track and maintain constant supply of office consumables
Liaise with multiple vendors to maintain smooth working order of all office facilities
Assist in organising space for executive meetings or events as required
Special project assistanceas required to support the Head of Business Development and wider business
Planning for social events and annual staff parties
Experience & Requirements
2+ years experience in office managementor similar FOH role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment procurement
Professional attitude, appearance and written communication
Excellent organisational skills, project management skills a plus
Multitasking and time-management skills, with the ability to prioritise tasks
Customer service attitude
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Office Executive employer: Self-Portrait
Contact Detail:
Self-Portrait Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Executive
✨Tip Number 1
Familiarise yourself with the company culture and values of self-portrait. Understanding their mission to create beautiful clothes for women will help you align your responses during interviews and show that you're genuinely interested in the brand.
✨Tip Number 2
Practice your phone and email communication skills. Since you'll be the first point of contact, demonstrating a professional and friendly manner in mock scenarios can help you feel more confident when interacting with guests and vendors.
✨Tip Number 3
Brush up on your organisational skills by creating a mock office environment. This could involve setting up a space where you can practice managing multiple tasks, such as sorting mail or preparing for meetings, to showcase your ability to handle the responsibilities of the role.
✨Tip Number 4
Network with current or former employees of self-portrait if possible. They can provide valuable insights into the office dynamics and expectations, which can give you an edge in understanding what the hiring team is looking for.
We think you need these skills to ace Office Executive
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Office Executive position. Tailor your application to highlight how your skills and experiences align with what they are looking for.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in front-of-house roles. Highlight your proficiency in Microsoft Office Suite and any experience with office equipment, as these are key for this position.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of your organisational skills and customer service experience, demonstrating how you can contribute to maintaining a welcoming office environment.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an Office Executive.
How to prepare for a job interview at Self-Portrait
✨Showcase Your Organisational Skills
As an Office Executive, you'll need to demonstrate your ability to keep things organised. Prepare examples of how you've successfully managed multiple tasks or maintained an orderly workspace in previous roles.
✨Practice Your Greeting
Since you'll be the first point of contact, practice a warm and professional greeting. This will help you make a great first impression during the interview and show that you understand the importance of customer service.
✨Familiarise Yourself with Office Equipment
Make sure you're comfortable discussing your experience with office equipment like printers and phones. Being able to talk about how you've used these tools effectively can set you apart from other candidates.
✨Demonstrate Adaptability
The role requires adaptability to changing workloads. Be ready to share instances where you've successfully adjusted to new challenges or priorities, showcasing your flexibility and problem-solving skills.
