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For Companies At a Glance
- Tasks: Support senior professionals and ensure smooth office operations in a dynamic investment firm.
- Company: Specialist investment firm in the health and medical sector with a collaborative culture.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Why this job: Join a team that values collaboration and make a real impact in the investment world.
- Qualifications: 4+ years as an Executive Assistant, strong organisational skills, and Microsoft Office proficiency.
- Other info: Fast-paced environment with opportunities for career growth and development.
The predicted salary is between 36000 - 60000 £ per year.
A specialist investment firm in the health and medical sector, with a collaborative, professional culture and a long-term approach to investing based in the West End, is seeking an experienced Assistant to support senior professionals and manage the smooth running of the London office.
The Role
- Extensive diary management for senior stakeholders, coordinating meetings across multiple time zones
- International travel coordination and meeting and event logistics
- Preparation and formatting of presentations and meeting materials (PowerPoint)
- Managing incoming deal flow and supporting investment and investor-related processes
- Processing expenses and maintaining organised records
- Acting as the day-to-day point of contact for office and facilities matters, liaising with suppliers and building management
About You
- Minimum 4+ years’ experience as an Executive Assistant or Team Assistant
- Background in financial services or professional services strongly preferred
- Proven experience supporting senior individuals in a fast-paced environment
- Strong organisational, diary management and communication skills
- Confident Microsoft Office user, particularly PowerPoint
- Proactive, reliable, calm and team-oriented, with a stable career history
Senior Team Assistant and Facilities Co-ordinator employer: Selectus Recruitment Solutions
Contact Detail:
Selectus Recruitment Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Team Assistant and Facilities Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Senior Team Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is in a collaborative environment, be ready to showcase your teamwork skills and how you've supported senior professionals in the past.
✨Tip Number 3
Practice your presentation skills! As you'll be preparing materials for meetings, being able to confidently present your ideas will set you apart. Consider doing mock presentations with friends or family to get comfortable.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Senior Team Assistant and Facilities Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Senior Team Assistant. Highlight your experience in diary management, travel coordination, and any relevant skills that match the job description. We want to see how you can support our senior professionals!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our collaborative culture and how your background in financial services aligns with our needs. Keep it professional but let your personality show through!
Showcase Your Skills: Don’t forget to mention your Microsoft Office prowess, especially with PowerPoint. If you've got examples of presentations or materials you've prepared, share them! We love seeing how you can contribute to our team's success.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Selectus Recruitment Solutions
✨Master the Diary Management Game
Since this role involves extensive diary management, make sure you can demonstrate your experience in coordinating schedules. Prepare examples of how you've successfully managed conflicting appointments and time zones in the past.
✨Show Off Your Presentation Skills
As you'll be preparing presentations, brush up on your PowerPoint skills before the interview. Bring along a sample presentation you've created to showcase your formatting abilities and discuss your approach to making information clear and engaging.
✨Be Ready for Travel Coordination Questions
Expect questions about travel logistics and event planning. Have specific examples ready that highlight your organisational skills and ability to handle last-minute changes or challenges in travel arrangements.
✨Demonstrate Your Proactive Nature
This role requires a proactive attitude, so be prepared to discuss times when you've taken the initiative to solve problems or improve processes. Highlight your reliability and calmness under pressure, as these traits are essential in a fast-paced environment.
