Admistrative Assistant and Coordinator in City of London

Administrative & Operations Coordinator – Technology
London - Competitive salary

We are working with a well-established international investment business experiencing continued growth within its Technology function. As the team expands, there is a need for a highly organised, proactive and commercially minded individual who can bring structure, consistency and efficiency to the way the function operates.

This is an interesting opportunity for someone who enjoys creating order, developing processes and taking ownership of the operational side of a busy and evolving business area.

The role

Working closely with the Technology team and wider business stakeholders, you will play an important role in ensuring the smooth and effective running of the function. Responsibilities will include:

• Establishing and maintaining effective administrative processes, procedures and systems.
• Bringing structure and organisation to a fast-growing and increasingly complex environment.
• Coordinating operational activities, projects, meetings and team priorities.
• Supporting procurement, supplier relationships, invoices and general commercial administration.
• Assisting with recruitment coordination, onboarding and team logistics.
• Identifying opportunities to improve workflows, introduce efficiencies and make better use of technology and AI.
• Taking ownership of ad hoc operational projects and ensuring actions are followed through.

The ideal candidate

You will be naturally organised, commercially aware and comfortable operating in a fast-paced environment. You will enjoy bringing structure to situations, identifying what could work better and putting practical solutions in place.

You are likely to bring:

• Strong organisational and administrative experience, ideally within a corporate or professional services environment.
• A proactive, solutions-oriented approach and the confidence to take ownership.
• Excellent attention to detail and the ability to manage competing priorities.
• Strong communication and stakeholder management skills.
• Commercial awareness and an interest in how businesses operate.
• Confidence with technology, systems and digital tools, with an interest in process improvement and AI.

This is not a traditional Executive Assistant position. It is an opportunity for someone with sound judgement, initiative and a strong organisational mindset to make a tangible contribution to a growing Technology function.