At a Glance
- Tasks: Support the Billing Manager with invoicing and improve financial processes.
- Company: Selecta, Europe's leading provider of self-serve coffee and snacks.
- Benefits: Hybrid working model, competitive salary, and a chance to make an impact.
- Other info: Diverse workplace with opportunities for personal and professional growth.
- Why this job: Join a dynamic team and help shape the future of finance in a growing company.
- Qualifications: 3 years in billing, strong communication skills, and experience with ERP systems.
The predicted salary is between 30000 - 42000 £ per year.
Selecta is the largest provider of unattended self-serve coffee and convenience food in Europe, leading the way in vending solutions and specialist coffee services. We are hiring an Invoicing Assistant to join our team and support the Billing Manager in determining the vision and strategy for the Department, jointly supporting the ongoing integration, transformation and improvements. The role will require you to be in Featherstone office for Tuesday’s and Wednesday’s, with the rest working from home.
About Selecta: Selecta operates across 16 countries within Europe, serving 12 million people every day. Within the UK we deliver a national service, relied on and trusted by circa 3,500 businesses to serve tasty beverages and snacks at a variety of locations from workplaces to schools, universities and hospitals and everywhere in‑between.
Responsibilities:
- Perform Daily and Monthly invoicing activities.
- Liaise with Regional managers to ensure repeat problems are identified and resolved.
- Daily recording of KPI data by depot to improve performance and reduce invoice queries from clients.
- Ensure client queries are responded to and resolved within agreed SLA’s.
- Provide an excellent customer service and be the key point of contact with any client invoicing queries relating to billing.
- Reduce the number of invoice queries relating to rebates that result in credit notes.
- Manage own workload to ensure all invoicing is ready by monthly cut‑off dates.
- Accomplish ad‑hoc requests from the Billing Manager and Head of Shared Services.
Qualifications:
- Minimum of 3 years of experience in a financial shared services / billing environment.
- Ideal experience in FMCG with a large number of clients.
- Experience with ERP and finance application systems, notably M3, Cognos, Microsoft Dynamics.
- Strong user of the Microsoft Office range, PowerPoint, Word & Excel.
- Good communication skills with confidence and experience working at a management level.
- Self‑starter and able to prioritise workload.
- Experience & knowledge of process improvement methodologies and delivery in operational excellence.
- Evidence of building and maintaining strong relationships with key business stakeholders.
- Credible experience of effectively utilising KPIs to track and drive service performance and quality in a consistent manner.
- Excellent organisational and problem‑solving skills, able to manage conflicting demands and priorities.
- A relevant accounting qualification (AAT) would be desirable.
Applicants must have the Right to Work in the UK permanently. Please apply for consideration – we look forward to reviewing your CV. In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview. Selecta UK recognises the benefits of a diverse workforce and we therefore welcome applications from all backgrounds and all segments of the community.
Invoicing Assistant (Hybrid Working) employer: Selecta
Selecta is an exceptional employer that values its employees by offering a hybrid working model, allowing for flexibility between the Featherstone office and home. With a strong commitment to employee growth and a culture of continuous improvement, Selecta fosters an inclusive environment where diverse talents thrive, making it an ideal place for those seeking meaningful and rewarding careers in the fast-paced FMCG sector.
StudySmarter Expert Advice🤫
We think this is how you could land Invoicing Assistant (Hybrid Working)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Selecta or similar companies. A friendly chat can open doors and give you insights that might just help you land that Invoicing Assistant role.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of invoicing processes and ERP systems. Be ready to discuss how you've tackled invoice queries in the past and how you can bring that experience to Selecta.
✨Tip Number 3
Show off your problem-solving skills! During interviews, share specific examples of how you've improved processes or resolved client issues. This will demonstrate your ability to contribute to the ongoing transformation at Selecta.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the Selecta team!
We think you need these skills to ace Invoicing Assistant (Hybrid Working)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the Invoicing Assistant role. Highlight your experience in financial shared services and any relevant skills that match the job description. We want to see how you can bring value to our team!
Showcase Your Skills:Don’t just list your skills; demonstrate them! Use examples from your past work to show how you've improved processes or resolved client queries. This will help us see your problem-solving abilities in action.
Keep It Professional Yet Personal:While we love a professional tone, don’t be afraid to let your personality shine through. A bit of warmth and authenticity can make your application stand out. Remember, we’re looking for someone who fits well with our team culture!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Selecta
✨Know Your Numbers
As an Invoicing Assistant, you'll be dealing with a lot of financial data. Brush up on your knowledge of KPIs and invoicing processes. Be ready to discuss how you've used these metrics in past roles to improve performance and reduce queries.
✨Showcase Your Tech Skills
Familiarity with ERP systems like M3 or Microsoft Dynamics is key for this role. Make sure you can talk about your experience with these tools and how you've leveraged them to streamline invoicing processes. A little demo of your Excel skills wouldn’t hurt either!
✨Communicate Like a Pro
Strong communication skills are essential, especially since you'll be liaising with regional managers and clients. Prepare examples of how you've effectively resolved client queries in the past and maintained strong relationships with stakeholders.
✨Embrace Change
Selecta is looking for someone who can help implement cultural changes within the finance organisation. Be prepared to discuss your experience with process improvements and how you've contributed to operational excellence in previous roles.
