At a Glance
- Tasks: Manage our vehicle fleet, ensuring compliance and smooth operations.
- Company: Join Selecta, a leader in food and drink solutions with a passion for service.
- Benefits: Enjoy 25 days leave, life assurance, free parking, and unlimited coffee.
- Other info: Great career progression and mental health support in a vibrant work environment.
- Why this job: Be a key player in a dynamic team, making a real impact on fleet operations.
- Qualifications: Experience in fleet or logistics, strong organisational skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an organised and proactive Fleet Coordinator to support the day-to-day management of our vehicle fleet, including HGVs, vans, and company vehicles. This role is responsible for ensuring fleet compliance, vehicle availability, supplier management, cost control, and maintaining accurate fleet records. The successful candidate will act as a key point of contact for drivers, suppliers, and internal stakeholders, helping to deliver a safe, compliant, and cost-effective fleet operation.
Key Responsibilities
- Fleet Administration
- Maintain accurate vehicle, driver, and fleet records
- Coordinate vehicle allocations, onboarding, transfers, replacements, and disposals
- Manage fleet documentation including insurance, registrations, service records, maintenance history, and compliance records
- Support driver communications and fleet policy administration
- Maintain fleet management systems and ensure records remain audit-ready
- HGV Fleet & Compliance
- Support the administration of HGV fleet operations and vehicle compliance
- Monitor MOTs, servicing schedules, inspections, road fund licences, and preventative maintenance programmes
- Maintain records relating to vehicle defects, inspections, incidents, and corrective actions
- Support driver licence checking and driver compliance programmes
- Assist with Operator Licence compliance requirements, ensuring accurate fleet records are maintained
- Liaise with maintenance providers to minimise vehicle downtime and ensure roadworthiness
- Support compliance audits and provide documentation when required
- Supplier & Driver Support
- Act as a key contact for vehicle leasing providers, maintenance suppliers, fuel card providers, breakdown services, and manufacturers
- Coordinate vehicle repairs, deliveries, collections, and off-road vehicle management
- Resolve day-to-day fleet and vehicle-related enquiries from drivers and managers
- Support vehicle handovers, returns, and driver inductions
- Financial & Reporting
- Review and validate fleet-related invoices and supplier charges
- Reconcile supplier accounts and investigate discrepancies
- Process purchase orders and support invoice approvals
- Monitor fleet expenditure and identify opportunities for cost savings
- Produce reports covering fleet compliance, utilisation, maintenance activity, incidents, and costs
- Analyse fleet data and provide management information to support decision-making
- Continuous Improvement
- Support fleet projects and business improvement initiatives
- Identify opportunities to improve compliance, efficiency, and cost control
- Assist with the implementation of new fleet systems, technologies, and processes
Requirements
Essential
- Previous experience in a Fleet, Transport, Logistics, or Administration role
- Strong organisational skills with excellent attention to detail
- Experience maintaining accurate records and managing multiple priorities
- Good understanding of vehicle administration and compliance processes
- Experience reviewing invoices, costs, and financial information
- Strong Excel and Microsoft Office skills
- Excellent communication and stakeholder management skills
- Ability to work independently and as part of a team
Desirable
- Experience managing or administering HGV fleets
- Knowledge of Operator Licence requirements and transport compliance
- Experience using fleet management systems
- Understanding of vehicle maintenance schedules, defect reporting, and driver licence checking
- Experience working within a multi-site operational environment
- Knowledge of fleet budgeting and cost control
Benefits
- 25 days of annual leave plus bank holidays
- Life assurance equivalent to 2x your yearly salary
- Five weeks of occupational paid sick leave for added security
- Extended leave policy for greater flexibility
- Free parking at our Head Office and other depot locations
- Unlimited coffee and tea at our offices to keep you refreshed
- Clear career progression paths with development opportunities
- Strong leadership support to help you thrive
- Employee recognition scheme to celebrate your contributions
- Mental health and wellbeing support, including access to mental health first aiders
Fleet Coordinator employer: Selecta
Selecta is an exceptional employer that prioritises employee wellbeing and professional growth, offering a supportive work culture where innovation and customer experience are at the forefront. As a Fleet Coordinator, you will benefit from a clear career progression path, generous leave policies, and a strong emphasis on mental health support, all while working in a dynamic environment that values your contributions. With free parking and unlimited refreshments at our Head Office, Selecta ensures a comfortable and engaging workplace for all employees.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Coordinator
✨Connect with Local Logistic Groups
Dive into local transportation and logistics groups on platforms like Facebook or LinkedIn. Show up to their meetups if you can – it's a great way to network with industry pros who can share insights, job openings, or even refer you to their own company.
✨Get Behind the Wheel of Job Boards
Look for job boards specific to transportation and logistics, like Logistics Job Site or TransportJobs. These platforms often have listings that you won’t find on general job boards, so they’re worth checking out regularly!
✨Leverage Internships & Graduate Schemes
Many companies in transportation and logistics offer graduate schemes and internships that can pave the way to full-time positions. Don't shy away from applying; even a short stint can make a solid impact on your CV and get your foot in the door at companies like Selecta.
✨Apply Directly with Us!
When you find openings at great companies, make sure to apply directly through our website. It not only shows your initiative but also helps us to help you get noticed by Selecta. Every application gets us one step closer to landing that full-time gig!
We think you need these skills to ace Fleet Coordinator
Some tips for your application 🫡
Show Off Your Experience:When you're applying for a role in the transportation and logistics sector at Selecta, make sure to highlight any relevant experience. Whether it's moving goods, coordinating schedules, or using transportation management software, give us the lowdown on your past gigs. It'll paint a clearer picture of what you're capable of!
Quantify Your Achievements:Numbers speak volumes in logistics! If you've optimised routes, reduced delivery times, or improved customer satisfaction, mention those incredible stats in your CV. This gives us concrete evidence of your impact and showcases your problem-solving skills.
Tailor That Cover Letter:Your cover letter should be more than just a formality—let it breathe your personality and passion for logistics! Explain why you're excited about the role at Selecta and how you can contribute to our team. Don't forget to tie in specific skills or experiences that relate to the job description.
Research and Reflect:Before you hit 'submit,' spend some time digging into Selecta. Understand our mission, values, and the specific challenges in the logistics industry. This will help you craft a targeted application that shows you truly want to be part of our crew, setting you apart from the rest!
How to prepare for a job interview at Selecta
✨Know Your Logistics Basics
Get familiar with the key principles of transportation and logistics, like supply chain management, inventory control, and route optimisation. You might get asked practical questions about how to improve efficiency, so brush up on your problem-solving skills and be prepared to discuss any relevant software tools you've used.
✨Prepare for Scenario-Based Questions
In logistics, employers love to gauge how you'd handle real-life situations. Expect scenario-based questions where you’ll need to demonstrate your decision-making skills, like how to manage delays or coordinate shipments during a crisis. Practise outlining your thought process clearly and logically.
✨Highlight Your Teamwork Experience
Full-time roles in logistics often require collaboration with various teams, so don't forget to showcase your teamwork experience. Think of examples where you've used communication and collaboration to ensure smooth operations, and get ready to elaborate on how you can facilitate teamwork in a busy environment like at Selecta.
✨Show Off Your Attention to Detail
In our world of logistics, missing a small detail can lead to big problems. Be prepared to discuss instances where your attention to detail saved the day, whether it was engaging with clients, managing documentation, or tracking shipments accurately. This will help demonstrate how you can be a reliable asset to Selecta.
