Warehouse Administrator - Maternity Cover in Bristol

About Selecta Selecta operates across 16 countries within Europe, serving 12 million people every day. Within the UK we deliver a national service, relied on and trusted by circa 3,500 businesses to serve tasty beverages and snacks at a variety of locations from workplaces to schools, universities and hospitals and everywhere in-between. We are hiring a candidate to join our Warehouse Operations Team on a fixed term contract for 1 year and play a crucial role in managing the end-to-end administrative workload that are required to servicing our customers. The position requires a combination of logistical expertise, administrative skills, and a people‑first mentality.

Responsibilities

• Compiling daily/weekly movement report: Compile and maintain the daily/weekly movement tracker that all our installations and movements are based on by accessing the ordering system and translating that information into a simplified format. Confidently communicate the plan to other internal stakeholders.
• 3PL coordination: Liaise with 3rd party suppliers to remotely create machine portfolios and accounts to enable full functionality of our machines. Liaise with our chosen 3rd party supplier to attach branding to our machines as required.
• SIM card deactivation: Work closely with the warehouse manager to collate all returned SIM cards and deactivate them in accordance with established processes.
• Outbound machine labelling: Work with the warehouse team to ensure all machines that have passed out PDI checks are correctly labelled and ready for collection by our logistics partners.
• Customer communication: Liaise with our customers to notify them when their machine movements will be taking place, and adjust the movement planner accordingly.

Disposition

• Confident, with a high level of self‑motivation, possessing the ability to work to own initiative for long periods of time.
• To have a positive impact on performance within the organization.
• Process and rule driven mindset with an aversion to risk.

Qualifications/Skills Experience

• Excellent communication and interpersonal skills, including a high level of written and spoken English.
• Ability to thrive in a high pressure and complex environment.
• Display a high level of organisational skills.
• Able to manage confidential information.
• Exceptional multi-tasking skills.
• Experience of collaborating with colleagues in other departments.
• Enthusiastic, team player with a drive to get hands on and ‘stuck in’.
• Experience in Microsoft, particularly Excel.
• Experience of using bespoke systems.

This is an office‑based role and you will be expected to be able to commute to our Badminton location.

Benefits

• 25 days of annual leave plus bank holidays.
• Life assurance equivalent to 2x your yearly salary.
• Five weeks of occupational paid sick leave for added security.
• Free parking at our Head Office and other depot locations.
• Unlimited coffee and tea to keep you refreshed.
• Clear career progression paths with development opportunities.
• Strong leadership support to help you thrive.
• Employee recognition scheme to celebrate your contributions.
• Mental health and wellbeing support, including access to mental health first aiders.
• Health Cash Plan.

At Selecta, we are committed to equal opportunities, diversity, and inclusion, embracing our differences to achieve our common goal. We are united in our principle of making people feel great, and we are grounded by our purpose to create more moments of joy for everyone through our ways of working. We welcome applications from all individuals regardless of race, ethnicity, gender, sexual orientation, age, disability, religion, or any other characteristic protected by applicable laws. If you require any adjustments or accommodations during the recruitment process, please let us know.