Executive Assistant in Lowestoft

Client Services Director | 25+ Years Recruitment Excellence | Strategic Business Partner

Our client is seeking an experienced Executive Assistant and Office Manager to provide high-level support to their Managing Director whilst overseeing the daily operations of their office environment. This dynamic position requires a highly organised, discreet professional capable of managing sensitive information and multiple priorities.

Key Responsibilities

Executive Assistance to MD:

• Proactively manage the MD\’s diary, optimising schedules and preventing conflicts
• Coordinate, schedule, and manage internal and external meetings, including agenda preparation, document compilation, and participant communications
• Manage correspondence on behalf of the MD, screening calls, inquiries, and requests with appropriate handling
• Serve as the primary liaison between the MD and internal/external stakeholders
• Arrange travel and logistical requirements for the MD

Office Management:

• Oversee efficient office operations, maintaining equipment functionality and supply levels
• Liaise with internal stakeholders, potentially managing calendars and coordinating schedules for seamless operations
• Support business logistics functions through coordination with suppliers, vendors, and internal departments
• Manage meeting and event logistics, including technical setup, breakdown, and catering arrangements
• Maintain highly sensitive company documents and information with strict confidentiality and discretion
• Implement and oversee document management systems with appropriate storage, backup, and retrieval protocols
• Ensure compliance with data protection regulations and company policies

Team Support and Additional Duties:

• Provide administrative support to team members as required
• Support ad-hoc projects and tasks as directed by the MD
• Identify and recommend opportunities for improving office efficiency
• Proven experience as an executive assistant or in a comparable role
• High proficiency in Microsoft Office Suite and office management tools
• Exceptional organisational and multitasking abilities
• Demonstrated ability to handle highly sensitive information with utmost discretion
• Strong written and verbal communication skills
• Personable, flexible approach with excellent interpersonal skills
• Willingness to undertake diverse tasks as business needs dictate
• Strong accountability mindset with excellent follow-up on delegated tasks
• 28 days annual leave (inclusive of bank holidays)
• Competitive Salary depending on Experience

How to Apply

Interested candidates should submit their CV and a cover letter detailing relevant experience to Emma Baylis at Select.

Our client is an equal opportunity employer and welcomes applications from all qualified candidates.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative, General Business, and Strategy/Planning
• Industries: Manufacturing and Office Administration