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- Tasks: Manage contractor timesheets, verify hours, and resolve discrepancies.
- Company: Join Select Offshore, a top-rated recruitment leader in Renewables and Marine sectors.
- Benefits: Enjoy training opportunities, annual leave, maternity/paternity pay, pension scheme, and sabbaticals.
- Why this job: Be part of a winning team that values your contributions and supports your growth.
- Qualifications: Experience in payroll administration and proficiency in timesheet software required.
- Other info: Ideal for detail-oriented individuals who thrive in a collaborative environment.
The predicted salary is between 24000 - 36000 £ per year.
Select Offshore is an industry leader in Renewables, Offshore and Marine recruitment, and the winners of Agency of the Year 2024, and Best Places to Work 2024. We are seeking a detail-oriented and efficient Payroll Assistant to join our growing team. Your primary focus will be on ensuring accurate and timely submissions, validating hours worked, and liaising with contractors to resolve any discrepancies. The ideal candidate should have strong organizational skills, excellent communication abilities, and a solid understanding of payroll processes.
- Contractor Timesheet Management: Receive and review timesheets from contractors, ensuring completeness, accuracy, and adherence to company policies and project requirements.
- Verification and Validation: Verify hours worked, overtime, travel days, and any relevant project codes, seeking clarifications from contractors when needed to ensure accurate billing and payment processing.
- Timely Processing: Ensure timesheets are processed promptly for your clients, coordinating with the rest of the payroll and finance teams to meet payroll deadlines.
- Serve as a point of contact for contractors regarding timesheet submissions and inquiries.
- Discrepancy Resolution: Collaborate with contractors and project managers to resolve discrepancies in timesheet submissions, approvals, or payments.
- Email inbox monitoring and query resolution.
- Proven experience in payroll administration, timesheet management, or a related field.
- Proficiency in using timesheet software and MS Office suite.
- Ability to work independently and collaborate effectively with contractors and internal teams.
- Experience using timesheet software in a recruitment business is a plus.
Training & Development – We are committed to ensuring all employees have as many opportunities as possible to grow and develop.
Annual Leave Entitlement
Maternity & Paternity Pay
Pension Scheme
Sabbaticals
If you want a job that treats you like the asset you are – this is the one!
Contact Detail:
Select Offshore Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin / Payroll Clerk
✨Tip Number 1
Familiarise yourself with the specific payroll software mentioned in the job description. If you have experience with similar systems, be ready to discuss how those skills can transfer to the new role.
✨Tip Number 2
Brush up on your knowledge of timesheet management and payroll processes. Being able to speak confidently about these topics during an interview will show that you're prepared and knowledgeable.
✨Tip Number 3
Prepare examples from your past experiences where you've successfully resolved discrepancies or managed contractor communications. This will demonstrate your problem-solving skills and ability to work collaboratively.
✨Tip Number 4
Network with current or former employees of Select Offshore if possible. They can provide insights into the company culture and expectations, which can help you tailor your approach during the application process.
We think you need these skills to ace Admin / Payroll Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in payroll administration and timesheet management. Use specific examples that demonstrate your attention to detail and organizational skills.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Emphasise your communication abilities and how you can effectively liaise with contractors to resolve discrepancies.
Showcase Software Proficiency: Mention your experience with timesheet software and MS Office suite in both your CV and cover letter. If you have experience in a recruitment business, highlight this as it is a plus for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Payroll Assistant role.
How to prepare for a job interview at Select Offshore
✨Know Your Payroll Basics
Brush up on your understanding of payroll processes and terminology. Being able to discuss concepts like timesheet management, overtime calculations, and discrepancies will show that you’re well-prepared and knowledgeable about the role.
✨Demonstrate Attention to Detail
Since the job requires accuracy in processing timesheets, be ready to provide examples from your past experience where your attention to detail made a difference. This could include instances where you caught errors or improved processes.
✨Prepare for Scenario Questions
Expect questions that present hypothetical situations related to timesheet discrepancies or contractor communications. Think through how you would handle these scenarios, focusing on your problem-solving and communication skills.
✨Showcase Your Software Skills
Familiarise yourself with common timesheet software and MS Office tools. Be prepared to discuss your experience with these applications and how you’ve used them to streamline payroll processes in previous roles.
