Finance/Operations Coordinator in Maldon

A great opportunity to join an award winning engineering business supplying components to the motorsport and niche vehicle markets, primarily in the UK and USA. As part of their successful expansion strategy they are seeking a Finance/Operations Coordinator to support the back office team.

Job Purpose Statement: Responsible for leading and managing all financial and administration operations of the business, ensuring robust financial control, accurate reporting, and forward-looking insight to support growth. This role combines hands-on financial management with strategic support to leadership. The post holder safeguards financial integrity while enabling informed decision-making and sustainable expansion.

Scope of Job:

• Daily contact with the Directors, General Manager, and wider team to ensure effectiveness within the daily role.
• Externally, the post holder will interact with customers, suppliers and other third parties (i.e. logistics services) on a frequent basis.
• Ensure adequate support is given to the production, stock control, and wider admin teams.
• Light manual lifting required daily.
• Ensure all tasks are completed on time and to a high standard.
• The post holder may need to work long and/or unsociable hours to ensure that tasks are completed and/or to resolve problems.

Key Accountabilities:

• Positively contribute to Health and Safety within the business ensuring that functions in a safe and secure environment, displaying a positive and proactive approach to own and others safety.
• Adhere and comply with Health and Safety regulations at all times. Strive for zero accident rate.
• Financial Management & Control: Maintain accurate and timely financial records in compliance with company procedures, statutory requirements, and confidentiality standards. Carry out all routine financial activities accurately and promptly, including weekly cash flow management and reconciliation, invoicing, payments, cash receipts, bookkeeping, banking activities, payroll administration (including pension requirements), and maintaining up-to-date computerised financial records.
• Coordinate and prepare P&L and Cashflow forecasts, monitor budgets, expenditure, cash flow, debtor accounts, and cost controls to support effective business performance and ensure outstanding invoices are managed appropriately, escalating concerns to the General Manager where necessary.
• Prepare financial reports, reconciliations, and supporting documentation for management, audits, and end-of-year accounts, liaising with external Accountants as required.
• Maintain organised archives of company financial records and maximise the effective use of financial software systems.
• Compliance, Commercial Support & Continuous Improvement: Ensure financial and administrative processes operate in line with company policies, regulatory requirements, and best practice. Support operational and commercial decision-making through accurate reporting, effective supplier and contract administration, and the management of utility and service agreements to secure favourable terms.
• Identify and implement improvements to systems, controls, and administrative processes to enhance efficiency, accuracy, and service delivery. Contribute to continuous improvement initiatives and provide administrative support to ensure the smooth and effective operation of the business.
• Administration & Office Coordination: Provide effective administrative support to ensure the smooth day-to-day operation of the business. Maintain organised and accurate records, filing systems, databases, and company documentation.
• Coordinate office supplies, service providers, and general administrative activities efficiently. Ensure company policies, procedures, and documentation are up to date and communicated appropriately.
• Support managers and departments with scheduling, reporting, correspondence, and operational administration, where necessary.
• Coordinate Shipping, Couriers & Logistics, so that shipments are processed as efficiently as possible. Arrange and monitor shipments, deliveries, and courier services to ensure timely and cost-effective distribution.
• Maintain accurate shipping records, tracking information, and proof of delivery documentation. Adhere to customs requirements, ensuring smooth delivery of shipments.
• Liaise with courier providers, suppliers, and internal departments to resolve delivery or logistics issues promptly. Ensure all shipping documentation complies with company and customer requirements.
• Monitor courier costs and identify opportunities to improve efficiency and service performance. Strive for zero violations of QMS procedures or processes. Quality issues are investigated thoroughly and action taken to remove or reduce the likelihood of repeat.

PERSON PROFILE:

• Extensive knowledge of accounting principles and systems preferred AAT or ACCA qualification.
• Sage line 50 and Sage payroll experience preferred.
• Strong communication and organisational skills.
• All round experience including finance, administration, logistics and purchasing environment.
• Acts as a gatekeeper for the company’s quality standards.
• Demonstrates a willingness to learn and expand IT skills when required.
• Team player.
• Keen and enthusiastic.
• Can do willing attitude.

If you are interested in this unique opportunity please review and APPLY NOW.