At a Glance
- Tasks: Manage office operations, coordinate international travel, and support two directors.
- Company: Join a reputable FCA-regulated investment firm with a global presence since 2000.
- Benefits: Enjoy a competitive salary, 25 days annual leave, and potential for permanent employment.
- Other info: Immediate start available; perfect for those seeking a challenging yet rewarding role.
- Why this job: Be part of a dynamic team, gain valuable experience, and work closely with senior professionals.
- Qualifications: Proven office management experience, excellent IT skills, and strong organisational abilities required.
The predicted salary is between 40000 - 60000 £ per year.
Salary: £50,000 per annum
Location: Suffolk
Hours: 40 hours per week, Monday–Friday
Annual Leave: 25 days
About the Company
Our client is a long-established, FCA-regulated investment placement firm, founded in 2000 by an experienced former Head of a major international bank’s Middle East department.
The firm specialises in placing leading Private Equity, Real Estate, and Public Market strategies with governments, ruling families, institutional investors, banks, and ultra-high-net-worth individuals across the Middle East.
It is privately owned and led by two directors who split their time between international business travel and UK-based professional activities.
The Role: Office Manager
We are seeking an experienced and highly organised Office Manager to join on a temporary basis, starting immediately, with the potential to become permanent for the right candidate.
This is a varied and challenging role, requiring proven organisational skills, excellent IT knowledge, and the ability to work autonomously in a small office environment (team of three).
You will support both Directors — primarily the Managing Director in his international client work (approx. 70%), and the second Director in her professional activities as an author and life coach (approx. 30%).
Key Responsibilities:
International Travel Coordination
- Arrange complex global travel itineraries (flights, hotels, visas, transport).
- Liaise with clients’ offices, secretaries, and hotel personnel in the Middle East.
- Maintain accurate itineraries, Outlook calendars, and briefing notes.
- Manage expense claims and reimbursement processes.
- Create, issue, and monitor investment-related invoices.
- Support bookkeeping and liaise with accountants using Xero.
- Manage payroll, pension, audit, and Companies House filings.
- Maintain electronic filing systems and office IT/telecoms.
- Arrange UK and family travel, renew passports, manage healthcare and telecoms providers.
- Prepare and distribute professional and family Christmas cards.
- General administrative and personal filing tasks.
- Assist with publishing (Amazon KDP) and website/social media (WordPress, Instagram, LinkedIn, Facebook, Twitter).
- Provide admin support for her work as an author and life coach.
The ideal candidate will have:
- Proven office management or senior administrative experience.
- Excellent Microsoft Office and general IT skills.
- Strong attention to detail and organisational ability.
- A proactive, independent working style — confident in managing responsibilities with minimal supervision.
- High levels of integrity, discretion, and reliability.
- Excellent communication skills with the ability to liaise with international clients at senior levels.
- Competitive salary of £50,000.
- 25 days annual leave.
- Immediate start in a temporary role, with genuine opportunity to become permanent.
Please send your CV and a covering letter outlining your relevant experience to Katie Dobson at Select Recruitment today. #J-18808-Ljbffr
Office Manager in Southwold employer: Select Appointments
Join a dynamic and supportive team at our privately owned investment placement firm in Suffolk, where your role as Office Manager will be pivotal in facilitating international client engagements and administrative excellence. With a competitive salary of £50,000, 25 days of annual leave, and the potential for permanent employment, we offer a collaborative work culture that values integrity and professional growth, making it an ideal environment for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Southwold
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Select Appointments. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Office Manager in Southwold
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Select Appointments.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Select Appointments's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Select Appointments
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Select Appointments.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Select Appointments will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Select Appointments employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
