Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support invoicing, partner coordination, and sales bids to ensure smooth operations.
- Company: Join a dynamic team in the transportation and logistics industry.
- Benefits: Full-time role with opportunities for growth and skill development.
- Why this job: Be part of a fast-paced environment where your contributions make a real difference.
- Qualifications: 5 GCSEs including Maths and English; Excel skills are a must.
- Other info: Great chance to enhance your finance and operations experience.
The predicted salary is between 28800 - 43200 £ per year.
Support the invoicing, overseas partner coordination, and sales bids — ensuring that processes run smoothly and information is accurate, timely, and well-presented.
Key Duties and Responsibilities
- Prepare and compile accurate supporting documents for invoices
- Chase and coordinate costs from overseas partners, ensuring timely submission
- Support the sales team by collating information and rates for bids and proposals
- Manage and update cost and rate databases, ensuring data accuracy and accessibility
- The timely preparation of periodic management reports, financial statements and ad-hoc reports
- Prepare and control reconciliations
- To accurately prepare billing in a timely manner
- To manage the accounts receivable for all accounts transactions in an accurate and timely manner
- Accounts payable activity for selected suppliers in Multi currency, including invoice processing reconciliation to supplier statements and ensuring suppliers accounts are in good standing.
- Assist the key budget stakeholders in the analysis and preparation of the robust annual and quarterly forecasts
- Assisting with Cash Management to best effect and Preparation of the cash flow reporting – timely escalation of any issue or challenge
- Preparation of monthly accruals and prepayments, sense checking ensuring monitoring and upload into the accounting system
- Managing the journal entry process; ensuring accurate capture, approval and upload of journals into the accounting system
- Implementing corporate governance procedures, risk management and internal controls;
- Monitoring of financial information systems and suggesting improvements where needed.
- Liaising with staff in other departments and with external contacts
- Ensuring compliance with on time and in terms with suppliers and client
- Providing P&L analysis and cost compliance and compilation for management to review
Qualifications and Key Skills
- Education – minimum of 5 GCSE’s (or equivalent) including Maths and English
- High proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, formulas, data cleaning & reporting essential).
- Strong organizational skills and keen attention to detail.
- Excellent communication skills, with confidence liaising with international partners.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Previous experience in operations, finance, or sales support is an advantage but not essential.
Seniority level
Associate
Employment type
Full-time
Job function
Finance, Accounting/Auditing, and Administrative
Industries
Transportation, Logistics, Supply Chain and Storage
#J-18808-Ljbffr
Operations Support Executive employer: SEKO Logistics
Contact Detail:
SEKO Logistics Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Support Executive
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Operations Support Executive role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their invoicing processes and how they coordinate with overseas partners. This will help you showcase your knowledge and enthusiasm during the interview.
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with international partners, being able to articulate your thoughts clearly is key. Try mock interviews with friends or family to build your confidence.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications from motivated candidates like you. Plus, it’s a great way to ensure your application gets into the right hands quickly.
We think you need these skills to ace Operations Support Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Support Executive role. Highlight your experience with invoicing, partner coordination, and any relevant financial skills. We want to see how you can support our team!
Showcase Your Excel Skills: Since high proficiency in Microsoft Excel is a must, don’t forget to mention your skills with pivot tables, VLOOKUP/XLOOKUP, and data reporting. We love seeing candidates who can handle data like pros!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-presented information, so make sure your documents are easy to read and free of jargon. Show us your organisational skills right from the start!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at SEKO Logistics
✨Know Your Numbers
Since the role involves a lot of financial data, brush up on your Excel skills. Be ready to discuss how you've used pivot tables or VLOOKUP in past roles. This will show that you can handle the technical aspects of the job.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple priorities in a fast-paced environment. Think of specific situations where your attention to detail made a difference, especially in invoicing or reporting.
✨Communicate with Confidence
You'll be liaising with international partners, so practice articulating your thoughts clearly. Consider doing mock interviews with friends or family to build your confidence in discussing complex topics.
✨Understand the Company’s Operations
Research the company’s operations and their approach to logistics and finance. Being able to discuss how you can contribute to their processes will demonstrate your genuine interest in the role and the organisation.
