Team Assistant (m/f/d) in London

The Team Assistant provides comprehensive administrative and operational support to enable the effective and efficient functioning of the team. Acting as a central point of contact, this role liaises with internal and external stakeholders, helps streamline workflows, facilitates information flow, and enhances overall productivity. The Team Assistant ensures that all activities are carried out in compliance with company policies and procedures.

WHAT WILL YOU DO

• Manage incoming emails and calls to ensure smooth processes, efficient information flow, and compliance with internal standards.
• Coordinate calendars, schedule appointments, and organise meetings.
• Arrange meetings, workshops, offsites, and visits from external stakeholders by aligning with relevant functions, ensuring required attendees are informed and prepared (date, time, location, agenda), and organising logistics such as catering and activities.
• Book and manage travel arrangements (flights, accommodation, itineraries) to ensure safe, cost-effective, and well-organised travel; support employees with visa applications when required.
• Support budget tracking, process expense reports, and manage purchase orders to ensure accurate financial records and compliance with company policies; review expenditures and identify discrepancies.
• Maintain accurate and up-to-date departmental files, records, and documentation.
• Handle confidential documentation, including agreements and contracts, ensuring timely review and signature by executives; return signed documents to relevant departments and archive securely in line with compliance requirements.
• Support Joiner/Mover/Leaver processes, including requesting system access, ordering IT hardware, and procuring office supplies.
• Contribute to special projects and initiatives as assigned by the function manager or team members.

WHAT WILL YOU BRING

• Completed vocational training, further education, or equivalent professional experience.
• Relevant experience in a similar administrative or team support role.
• Foreign language certifications or relevant professional diplomas are an advantage.
• Strong proficiency in IT tools such as Microsoft Office and SAP.
• Ability to support project coordination by tracking tasks, deadlines, and progress.
• Fluency in English; additional languages are an advantage in an international environment.
• A collaborative, team-oriented mindset with the ability to adapt to changing priorities.

ABOUT US

SEFE is an international energy company anchored in Europe, delivering energy solutions that ensure reliable and affordable supply. Our activities span the entire energy value chain – from origination and trading to sales, transport and storage. With decades of trading expertise and a growing LNG portfolio, SEFE is one of Europe’s leading suppliers to industrial customers, providing more than 200 TWh of gas and power each year. We supply over 50,000 clients, from small businesses to municipalities and multinational organisations. By investing in clean energies, we support our customers on their decarbonisation journey and contribute to the energy transition. SEFE employs over 2,000 people worldwide and is owned by the Federal Government of Germany.

In return we offer a competitive starting salary supported by a comprehensive range of financial, lifestyle and wellness benefits with the flexibility to follow a hybrid working model.

• Bonus earning potential.
• Non-contributory pension with 10% employer contribution.
• 25 days holiday plus bank holidays and volunteering days.
• Buy / sell holidays.
• Life assurance.
• Medical and dental insurance (family cover).
• Range of optional flexible benefits.

We are committed to supporting your career growth with opportunities to develop both your knowledge and experience through a blended approach to learning. Join SEFE and help us secure energy supply across Europe and shape a better, more sustainable tomorrow.