At a Glance
- Tasks: Support the director and manage daily office operations in a dynamic consultancy.
- Company: Join a friendly consultancy focused on energy and sustainability in the built environment.
- Benefits: Competitive salary, private healthcare, flexitime, and professional development support.
- Other info: Great opportunity for growth in a close-knit team.
- Why this job: Be at the heart of a purposeful business and make a real impact.
- Qualifications: Experience in office management or administration with strong communication skills.
The predicted salary is between 29000 - 35500 £ per year.
About Us
We’re a small, specialist consultancy working across the built environment — delivering energy, sustainability, and building regulation compliance assessments for residential and commercial projects of all scales.
With over two decades of experience, we’ve built a strong reputation for precision, professionalism, and practical sustainability advice. Our team works closely with clients and design teams to ensure that every project — from small residential developments to complex commercial schemes — meets the highest standards of energy efficiency and compliance.
We’re a friendly, close-knit team that values collaboration, integrity, and continuous improvement. Over the past few years, we’ve developed and strengthened our Quality Management System (QMS), and we’re now looking for an experienced Office Manager / PA to help us build on that success and support our continued growth.
About the Role
This role provides proactive and professional PA and administrative support to the main director, while ensuring the smooth running of day-to-day office operations.
You’ll play a vital part in supporting the team and clients across multiple projects — from residential to commercial developments — covering the full project lifecycle from feasibility and planning through to build and implementation.
It’s a varied role combining administration, project coordination, finance, and client support, ideal for someone who enjoys being at the heart of a busy, purposeful business.
What You’ll Do
- Maintain and manage day-to-day office operations.
- Provide diary management and scheduling support.
- Organise meetings, conference calls, and video conferences.
- Coordinate marketing activities and assist with internal and client events.
- Prepare and format documents, reports, and presentations to ensure consistency and branding.
- Maintain contact, new business, and portfolio databases.
- Process and chase invoices in a timely and professional manner.
- Manage company insurance renewals and policy documentation.
- Oversee shared inboxes and issue quotes as required.
- Answer and direct office phone calls.
- Track annual leave, absence, and sickness records.
- Maintain HR paperwork and staff training/CPD records.
- Keep a register of company assets and equipment.
About You
We’re looking for someone who’s organised, adaptable, and proactive, with a genuine interest in improving systems and helping the business run smoothly.
Essential Skills & Experience:
- Proven experience in an Office Manager, PA, or Administrative role.
- Excellent communication skills — written and verbal.
- Confident liaising with clients and colleagues at all levels.
- Professional telephone manner and interpersonal skills.
- Strong computer literacy (Microsoft Office essential).
- High level of numeracy, literacy, and attention to detail.
- Self-motivated with great organisational and multitasking skills.
Desirable:
- Experience with WordPress or website content updates.
- Interest or experience in marketing or social media — we’re a small team, so any help showing off our fabulousness is always appreciated!
Salary & Benefits
Salary: £29,000 – £35,500 per year (depending on hours, experience, and qualifications)
Benefits include:
- Company pension
- Private healthcare
- Death in Service cover
- Cycle to Work scheme
- On-site parking
- Flexitime for work–life balance
- Support for professional development and training
Eligibility
- Must have the right to work in the United Kingdom.
- Unfortunately, we cannot sponsor work visas at this time due to Government restrictions.
How to Apply
Please include a covering letter with your application, explaining why you’re a great fit for the role.
We kindly ask that only applicants who meet the job criteria apply.
We’re a small team and receive a high number of applications — we’ll do our best to respond to everyone, but may only be able to contact shortlisted candidates.
Thank you for understanding — and we look forward to hearing from you!
Office Manager and PA in Southampton employer: SEES Ltd
As a small, specialist consultancy in the built environment, we pride ourselves on our collaborative and supportive work culture that fosters professional growth and continuous improvement. Our team enjoys a range of benefits including flexible working hours, private healthcare, and opportunities for professional development, all while contributing to meaningful projects that enhance energy efficiency and sustainability. Join us in a role where your organisational skills will be valued, and you will play a crucial part in our ongoing success.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager and PA in Southampton
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like SEES Ltd.
✨Showcase Your Leadership Skills
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We think you need these skills to ace Office Manager and PA in Southampton
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to SEES Ltd.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of SEES Ltd. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at SEES Ltd
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with SEES Ltd, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at SEES Ltd, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for SEES Ltd could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at SEES Ltd as they’re likely seeking a candidate who can enhance their workplace culture.
