Office Administrator

About us

Seer Green CE School is a one-form entry Church of England academy set in beautiful grounds, and a key part of the village community. Our Christian vision — “I praise you because you made me in an amazing and wonderful way” (Psalm 139 v14) — and our values of Honesty, Kindness and Perseverance shape everything we do. We work to:

• deliver a broad, ambitious curriculum that prepares pupils for later life
• support all our children to achieve their potential
• support pupil wellbeing and spiritual, social and cultural development
• contribute positively to our local community

With strong attendance, a supportive staff team and an active Governing Board, Seer Green is a friendly, purposeful place to work where every staff member’s contribution is valued.

About the role

We are looking for an exceptional Office Administrator to join our existing team to provide high-quality administrative support to the leadership team. The role is for 20 hours a week, term time only with the working pattern to be agreed. This is a key role in ensuring our school runs smoothly and that pupils, parents and staff feel welcomed, supported and safe.

Key responsibilities include:

• handling telephone calls, emails and daily enquiries efficiently and sensitively
• supporting admissions, leavers and transition processes
• taking responsibility for the transfer of statutory data to the DfE and LA
• supporting compliance and health & safety tasks (training logs, compliance checks, incident records)
• maintaining first aid records and supporting pupil welfare when children are unwell or upset
• drafting and checking communications to parents (letters, newsletters, messages) on behalf of the Headteacher
• providing general administrative support to leaders and teaching staff, preparing documents and meeting materials
• managing reception and acting as the first point of contact for parents, pupils, visitors and contractors with a warm, professional approach as part of the team
• monitoring daily attendance, following up on absences and maintaining accurate pupil records
• safeguarding visitors and handling confidential information with discretion

This role offers a real opportunity to shape parental relationships and contribute to our strategic priorities and embedding our core values across school life.

About you — the ideal candidate

We’re seeking someone who is:

• friendly, calm, professional and approachable — able to build trust with pupils, families and staff
• organised and efficient, able to manage competing tasks in a busy school office
• a confident communicator, comfortable handling sensitive conversations and escalating concerns appropriately
• competent with IT — email, spreadsheets; experience with MIS systems (e.g., Bromcom) is desirable
• committed to safeguarding, confidentiality and following procedures closely
• willing to train in first aid if required and support compliance and health & safety processes
• someone who shares our values of honesty, kindness and perseverance and who will contribute positively to our school community

Experience in a school office or customer-facing role is desirable, but the right attitude, reliability and willingness to learn are equally important.

What we offer

• A welcoming, supportive staff team and the chance to work in a beautiful village school
• Opportunities for professional development and training, including safeguarding, first aid and apprenticeships
• A real chance to have a direct impact on children's welfare, parental engagement and the smooth running of school life
• Commitment to staff wellbeing in decision making and a culture of mutual support