At a Glance
- Tasks: Ensure our creative office runs smoothly and is a welcoming space for all.
- Company: Join a vibrant collective of four innovative agencies in Shoreditch.
- Benefits: Part-time role with competitive salary and a dynamic work environment.
- Other info: Embrace a culture that values creativity, collaboration, and inclusivity.
- Why this job: Be the heartbeat of our creative space and make a real impact.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 18000 - 30000 € per year.
Department: Office Management
Contract type: Permanent, part-time (3 days per week)
Location: Shoreditch, London - Tue, Wed, Thu on site
Salary: £18,000 per annum (FTE £30,000)
About us: We are a collective of four creative agencies (Seen Connects, Seen Presents, Seen-Studios and Stir), operating under one group structure, delivering bold ideas across experiential, influencer marketing, design and PR. Our people and culture sit at the heart of everything we do.
About the role: The Office Manager is responsible for the smooth, safe and efficient running of our shared office space across four agencies. This role combines operational excellence with people-first thinking. The successful candidate will create an organised, welcoming and well-managed environment where teams can do their best work. The role requires strong organisation, discretion, initiative and the ability to balance multiple priorities in a fast-paced creative setting.
Responsibilities
- Office Operations & Environment
- First point of contact for all guests and visitors ensuring a professional and welcoming experience.
- Oversee the day-to-day running of the office across all agencies.
- Ensure the workspace is professional, organised, safe and inspiring.
- Manage reception, meeting rooms and shared spaces.
- Coordinate office layout changes and desk planning.
- Maintain office supplies and equipment.
- Liaise with building management and external contractors.
- Facilities & Compliance
- Manage health & safety requirements and documentation.
- Coordinate risk assessments and workplace compliance.
- Ensure policies relating to workplace safety are upheld.
- Oversee maintenance issues and resolution.
- Support fire safety, first aid and emergency planning processes.
- Supplier & Budget Management
- Manage relationships with key suppliers (cleaning, utilities, IT support etc.).
- Monitor office budgets and approve invoices where appropriate.
- Identify cost efficiencies without compromising quality.
- Negotiate supplier contracts where required, working closely with finance.
- Manage office-related invoices in a timely manner.
- Submit CEO expenses when required.
Skills & Experience
- Proven previous experience in an Office Manager or Workplace Manager role (preferably within a creative or fast-paced environment).
- Strong organisational and multitasking ability.
- Excellent communication and stakeholder management skills.
- Confident working independently and making decisions.
- Experience in office refurb (desirable).
- Budget and supplier management experience.
- Good working knowledge of health & safety requirements.
Personal Attributes
- Proactive, solutions-focused and adaptable.
- A confident, hands-on, team player.
- Calm under pressure.
- Detail-oriented and highly organised.
- Approachable and service-minded.
- Professional and discreet.
- Energetic and proactive.
D&I statement
We are committed to providing an inclusive environment where everyone feels seen, heard and celebrated. We welcome applications from everyone. If you are invited to an interview, please let us know if there are any reasonable adjustments we can make to best accommodate your needs.
Office Manager employer: SEEN Connects
At our creative collective in Shoreditch, we pride ourselves on fostering a vibrant and inclusive work culture that empowers our employees to thrive. As an Office Manager, you will play a pivotal role in maintaining an inspiring environment that reflects our collaborative spirit, while enjoying the benefits of flexible part-time hours and opportunities for professional growth within our dynamic team. Join us to be part of a forward-thinking organisation where your contributions are valued and creativity is celebrated.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company culture and values, especially since we’re all about creativity and collaboration. Think of examples from your past experiences that showcase your organisational skills and ability to multitask in a fast-paced environment.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from your conversation to remind them why you’d be a great fit for the Office Manager position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our creative collective.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Your Organisational Skills:As an Office Manager, organisation is key! Make sure your application highlights your ability to juggle multiple tasks and keep everything running smoothly. Use examples from your past experiences to show us how you’ve created organised and efficient environments.
Be Personable:Since you'll be the first point of contact for guests, it’s important to convey your friendly and approachable nature in your application. Share any experiences where you’ve made a positive impression on visitors or improved team dynamics.
Demonstrate Your Problem-Solving Skills:We love proactive problem solvers! In your application, mention specific challenges you've faced in previous roles and how you tackled them. This will show us that you can handle the fast-paced environment we thrive in.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our creative culture!
How to prepare for a job interview at SEEN Connects
✨Know the Company Culture
Before your interview, take some time to research the creative agencies under the group structure. Understanding their values and how they operate will help you align your answers with their culture, showing that you're a great fit for their team.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples from your past experiences where you successfully managed multiple priorities or improved office efficiency. This will demonstrate your ability to handle the fast-paced environment they’re looking for.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, like managing health and safety compliance or dealing with a difficult supplier. Think through these scenarios in advance and be ready to discuss your thought process and solutions.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about their approach to fostering a collaborative environment or how they measure success in the Office Manager role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
