Administrative Assistant | Portadown PBS

Administrative Assistant | Portadown PBS

Job Purpose/Summary:

To provide secretarial/administrative support to the manager as appropriate whilst ensuring the efficient running of the office.

Key Accountabilities:

• To carry out administrative tasks, scheduling essential calendar activities, arranging meetings and reviews as required.

• To carry out reception duties when appropriate and provide secretarial administrative support, including photocopying, preparation of documents, and recording incoming and outgoing mail, distributing appropriately.

• To be responsible for finances, i.e., petty cash, client benefits, etc., as appropriate and be able to work competently with figures and statistics in order to complete end-of-month accounts.

• To attend and minute staff meetings and reviews and personally contribute towards a supportive and therapeutic environment and to the workings of a caring team.

• To liaise appropriately with other professional staff, voluntary bodies, and community groups in the furtherance of clients’ needs.

• To attend training sessions as felt appropriate by the service manager.

• To be aware of and act in accordance with Praxis Care Health and Safety policy and conduct all activities in a manner which is safe to all staff and the people we support.

All advertised salaries are based on 39 hours (FTE) and will be pro rata to contracted hours.**

PRAXIS CARE IS AN EQUAL OPPORTUNITIES EMPLOYER.

About the role

Requirements of the Role:

• You will be required to participate in the company appraisal and staff review process.

• To adhere to and model the company values, behaviours, and competencies at all times.

• To carry out all duties of the post in accordance with Praxis expectations, regulations, and policies.

• To carry out additional duties of the role and all other required duties as and when necessary.

• To work the necessary hours to fit the needs of the service.

The above-mentioned duties are not exhaustive, and the post holder will be required to carry out other duties as and when necessary. It should be noted that stated duties or location associated with the post may change to meet the future needs of the organisation.

Criteria

• Education, Experience & Training Qualifications:

  • Numeracy and Literacy Skills

  • Effective Communication skills

  • Diary Management

  • Collating Reports

  • Filing

Skills & Competencies:

• Working knowledge of Microsoft Suite, including Word and Excel

• Full valid driving license and access to own vehicle (If a disability precludes an individual from holding a driver’s licence, it should be stated how they can meet the mobility requirement of the post)

• Problem-solving skills

• Organisational skills

• Time management skills

• Telephone skills

Attributes:

• Team Player

• Understanding of diversity

• Available to work flexibly

About the company

Praxis Care is a leading provider of specialist care and support services for individuals with complex needs, supporting individuals with mental ill health, learning disabilities, autism and dementia. The organisation is committed to delivering personalised, compassionate care that promotes independence and improves the quality of life for the individuals they serve. With innovative programs and a dedicated team, Praxis Care focuses on creating positive outcomes, empowering people to lead fulfilling lives while actively supporting communities across the UK, Ireland and Isle of Man.

Required Criteria

• Right to work in the UK
• Proficiency in Microsoft Office Suite (Word, Excel)
• Full valid driving license

Desired Criteria

Skills you’ll need

• Call Management
• Communication
• Teamwork
• Administrative skills