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- Tasks: Support the Managing Partner and Fee Earners with diary management, travel, and client communications.
- Company: Join a prestigious Global Law Firm in a close-knit team environment.
- Benefits: Hybrid working, competitive salary, and a chance to develop your skills in a legal setting.
- Why this job: Be the go-to person in a dynamic role that makes a real impact on the team.
- Qualifications: Experience in a law firm, strong communication skills, and attention to detail.
- Other info: 12-month FTC with excellent career growth opportunities.
Wonderful opportunity for a Legal PA to join a Global Law Firm, working for the Managing Partner and Fee earners of their Southampton Office. If you enjoy being the go to person in a close knit team this role could be for you! Covering maternity leave on a 12 month FTC, the role is working alongside a Legal Administration Assistant, and the DPS team based in London, providing support to the office of c.20 Fee Earners.
You will be directly responsible for managing the MP and Partners diaries, travel, inbox management and all organisational and communication duties. Key stakeholders will include clients, supporting with file opening, client background checks and organising client entertainment as well as hosting clients at the office. Alongside the Legal Admin assistant you will be overseeing expenses, billing, updating the CRM and maintaining fee earners CVs and capability documents for business development purposes.
We are looking for a truly versatile PA who ideally has experience of working in a Law Firm previously. It is essential that you have strong communication skills, excellent attention to detail, and a team focused and hands on approach. Ideally you will be on no more than 1 month notice.
This is a Hybrid Role, based in the office 3 days a week with 2 days working from home.
Personal Assistant in Southampton employer: Seeker Recruitment
Contact Detail:
Seeker Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the firm and the people you'll be meeting. Tailor your answers to highlight your experience in managing diaries, travel, and client interactions, as these are key in this role.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the demands of supporting fee earners effectively.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Personal Assistant in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight any relevant experience in a law firm and showcase your organisational skills, as these are key for managing diaries and supporting fee earners.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your strong communication skills and attention to detail, and don’t forget to express your enthusiasm for working in a close-knit team.
Showcase Your Team Spirit: Since this role involves working closely with others, make sure to highlight your team-focused approach. Share examples of how you've collaborated effectively in previous roles, especially in high-pressure environments like a law firm.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Seeker Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a legal setting. Familiarise yourself with diary management, client communication, and the specific tasks mentioned in the job description. This will help you demonstrate your knowledge and show that you're the right fit for the team.
✨Showcase Your Communication Skills
As a PA, strong communication is key. Prepare examples of how you've effectively communicated with clients or colleagues in previous roles. Be ready to discuss how you handle difficult conversations or manage expectations, as this will highlight your ability to thrive in a close-knit team environment.
✨Demonstrate Attention to Detail
In a legal firm, attention to detail is crucial. Bring along examples of your work that showcase your meticulousness, whether it's managing complex schedules or ensuring accuracy in documentation. During the interview, be prepared to discuss how you double-check your work and maintain high standards.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if the firm is the right fit for you.
