At a Glance
- Tasks: Assist in running live events and manage logistics across the UK and Ireland.
- Company: Join Seed Talks, a vibrant platform connecting thinkers with audiences.
- Benefits: Enjoy flexible work, health insurance, free event tickets, and fun staff socials.
- Other info: Opportunity for career progression and personal development in a dynamic environment.
- Why this job: Grow into a meaningful role while making public education accessible and engaging.
- Qualifications: Passion for live events, strong organisational skills, and a knack for communication.
The predicted salary is between 28000 - 31000 € per year.
Two office days + Two WFH days + 1-2 weekday evenings
Salary: £28,000-£31,000 pro rata (includes evening work)
Our office is in Brixton, London
About the Company
Seed Talks is a talks platform connecting top thinkers from the UK and Ireland with audiences around each country. Our talks are centred around our ethos of making public education as accessible as possible and touch on mental health and wellbeing, self-improvement and self-discovery. Seed Talks events range from science, psychology, history, current affairs, philosophy, neurodiversity, neuroscience and more. We also program a growing range of online workshops & courses and have a growing on-demand platform.
About the Role
Seed Talks is looking for a highly organised, people-focused Event Operations Assistant to help us run live events across the UK and Ireland. Based in London, you'll support the Operations team across the full events calendar, assisting with admin, communications and logistics that keep our events running smoothly, whilst getting up to speed with how we operate on the ground in London. As you develop your knowledge of our events and ways of working, you'll take on increasing responsibility in London, with the goal of becoming our dedicated London City Coordinator. This is a real opportunity to grow into a meaningful role with genuine ownership. This is a practical, hands-on role for someone who loves live events, thrives on organisation, and is confident managing people and lots of moving parts. A keen interest in Audio-Visual standards would help you stand apart, but is not essential. You may be required to assist at events in other cities at short notice and an overnight stay and expenses will be provided, if needed.
Responsibilities
- Send advance emails to speakers, staff and venues across all locations
- Arrange travel and accommodation for speakers
- Upload events to ticketing platforms and maintain the events calendar
- Prepare introduction slides for events (Google Slides)
- Reply to customer enquiries and escalate serious issues where appropriate
- Track and manage communications with speakers, venues and staff
- Research new venues and speakers across the UK and Ireland
- Data entry and reporting (Google Sheets)
- Brainstorm content and speaker ideas
London Events Coordinator
- Support the running of London events, learning our operational standards with a view to leading them independently as your role develops
- Assist with managing as well as training and development of London event staff
- Use these skills to level up our event hosts nationwide
- Handle guest queries with professionalism and warmth
- Represent Seed Talks with a calm, confident and friendly demeanor
- Provide post-event feedback to the Operations Team
- Help create bespoke event schedules and briefing documents for larger events
About You
First and foremost, we're looking for someone with a genuine passion for live events and the topics we programme. You'll be adept at problem-solving, able to work independently in a methodical and meticulous way, with a high attention to detail. You should be comfortable managing multiple projects without dropping the ball; be highly adept at communicating issues and task progress within the Operations Team; as well as liaising with other departments to sustain and grow our portfolio of events.
You'll be a strong fit if you:
- Are London-based and available for regular evening event work (1-2 per week)
- Have experience in events, theatre, live production, hospitality or a similar field
- Have public speaking experience and have hosted events of a similar nature
- Are highly organised, reliable and accurate under pressure
- Communicate clearly and confidently with multiple stakeholders
- Enjoy leading small teams and building rapport quickly
- Can conduct research efficiently and effectively
- Are caring and considerate in representing us to our speakers and attendees alike
- Have a decent working knowledge of Google Workspace
- Are interested in implementing AI workflows to your working day to improve efficiency
- A keen interest in Audio-Visual standards would help you to stand apart in your application, but is not essential for the right candidate.
Event creation or business development experience is a big plus. Don't worry if you don't tick every box - full training will be provided and we're genuinely invested in your development.
What We Offer
- 4.5-day workweeks (this role can evolve into a full-time position after probation)
- Basic health insurance, cycle to work scheme
- Free tickets to our events and Seed Talks merch
- A clear and open progression path — we want you to grow with us
- Backing to design and grow your own event verticals
- Quarterly staff socials (recent ones include go-karting, an art exhibition, a board games café and a pottery workshop)
To apply for the role, send an application including covering letter and your resume, directly to our Operations Manager, Lee:
Event Operations Assistant & London Co-ordinator employer: Seed Talks
Seed Talks is an exceptional employer that fosters a vibrant and inclusive work culture, where employees are encouraged to grow and take ownership of their roles. With a focus on meaningful public education and a commitment to employee development, you will enjoy flexible working arrangements, opportunities for progression, and engaging team-building activities in the heart of London. Join us to be part of a dynamic team that values creativity and collaboration while making a positive impact through live events.
StudySmarter Expert Advice🤫
We think this is how you could land Event Operations Assistant & London Co-ordinator
✨Tip Number 1
Get to know the company inside out! Research Seed Talks, their events, and their ethos. This will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Network like a pro! Attend events related to Seed Talks or similar industries. Meeting people in person can lead to opportunities that aren’t advertised online.
✨Tip Number 3
Prepare for the unexpected! Since this role involves live events, be ready to discuss how you’d handle last-minute changes or challenges. Show us your problem-solving skills!
✨Tip Number 4
Don’t forget to follow up! After interviews or networking events, drop a quick thank-you email. It keeps you on their radar and shows your enthusiasm for the role.
We think you need these skills to ace Event Operations Assistant & London Co-ordinator
Some tips for your application 🫡
Show Your Passion for Events:Make sure to express your genuine love for live events in your application. We want to see that you’re not just looking for a job, but that you’re excited about the topics we cover and the experiences we create.
Be Organised and Detail-Oriented:Highlight your organisational skills and attention to detail. We thrive on keeping things running smoothly, so share examples of how you've managed multiple projects or events without dropping the ball.
Tailor Your Cover Letter:Don’t just send a generic cover letter! Tailor it to us by mentioning specific aspects of Seed Talks that resonate with you. This shows you’ve done your homework and are genuinely interested in being part of our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows that you’re keen to join our community at Seed Talks!
How to prepare for a job interview at Seed Talks
✨Know Your Events
Before the interview, dive deep into Seed Talks' past events and their themes. Familiarise yourself with the topics they cover, like mental health and neuroscience. This will not only show your genuine interest but also help you engage in meaningful conversations during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple projects or events in the past. Be ready to discuss specific tools or methods you used to stay organised, as this role requires a high level of attention to detail and the ability to juggle various tasks.
✨Demonstrate Your People Skills
Since this role involves liaising with speakers, staff, and attendees, think of instances where you've effectively communicated or resolved conflicts. Highlight your ability to build rapport quickly and maintain professionalism under pressure.
✨Be Ready for Practical Scenarios
Expect to be asked about how you'd handle real-life event scenarios, such as last-minute changes or guest queries. Practise your problem-solving skills and think on your feet, as this will showcase your readiness for the dynamic nature of live events.
