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- Tasks: Support clinical teams by managing inquiries and planning clinics from home.
- Company: Join SeeAbility, a pioneering charity supporting the visually impaired for over 225 years.
- Benefits: Enjoy discounts, cashback, paid leave, and a paid DBS check.
- Why this job: Make a real impact in the lives of children while working flexibly.
- Qualifications: Proficiency in Microsoft Office and attention to detail are essential.
- Other info: Immediate start preferred; training provided for all tasks.
The predicted salary is between 20000 - 28000 £ per year.
Role Description: Optometry Administrative Assistant (6 month Fixed Term Contract)
Location: Home based with a requirement to attend Leatherhead office once a week
Hours: 18.75 hours weekly (6.25 hours a day over Monday, Thursday and Friday - negotiable)
Contract type: 6 month Fixed Term Contract - Long Term Sickness Cover
Salary: 18.75hrs pro rata of FTE £23800 - £12.21ph
Department: Eye Care and Vision - Special Schools
About us: Registered as The Royal School for the Blind, SeeAbility is one of the oldest disability charities in the UK and has pioneered specialist support for over 225 years. SeeAbility run a special schools eye care service across 30 schools/sites in London, providing eye tests and glasses.
About you: The Optometry Administrative Assistant will be part of an administrative team who support the clinical teams working out in the school, based at home but required in our Leatherhead head office when needed. The Optometry Administrative Assistant will be responsible for collecting and securely storing sensitive health information, using a secure digital practice management system (Full training will be given, enhanced cleared DBS required).
Key responsibilities:
- Managing incoming enquiries by phone and email from parents and schools
- Planning clinics, distributing consent/eye care history forms and appointment letters
- Securely storing completed consent/eye care history forms
- Additional duties as required by the administrative assistants & eye care service manager
Requirements:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- High attention to detail and accuracy
- Must be able to maintain discretion and confidentiality
- Must be able to work independently as will be the main point of contact for special schools enquiries
Reporting to: Noopur Patel - Special Schools Service Manager
Start Date: Immediate start is desirable
Our Benefits: Our colleagues at SeeAbility are extremely valued, and so everyone has access to a fantastic package of benefits including discounts and cashback at hundreds of shops, restaurants and activities, eligibility for Blue Light Card discounts, and paid annual leave (Pro-rata basis) along with paid DBS.
If you want to make a difference too, join our team.
Optometry Administrative Assistant employer: SeeAbility
Contact Detail:
SeeAbility Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Optometry Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific needs of the role by researching the eye care services provided by SeeAbility. Understanding their mission and how they support special schools will help you demonstrate your genuine interest during any discussions.
✨Tip Number 2
Highlight your organisational skills and attention to detail in conversations or interviews. Since the role involves managing sensitive health information and planning clinics, showcasing examples from your past experiences can set you apart.
✨Tip Number 3
Prepare to discuss your proficiency in Microsoft Office Suite. Be ready to provide specific examples of how you've used these tools effectively in previous roles, as this is crucial for the administrative tasks you'll be handling.
✨Tip Number 4
Since the position requires maintaining discretion and confidentiality, think of scenarios where you've successfully handled sensitive information. Sharing these experiences can demonstrate your suitability for the role and reassure the hiring team of your professionalism.
We think you need these skills to ace Optometry Administrative Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements for the Optometry Administrative Assistant position. Tailor your application to highlight how your skills and experiences align with these needs.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experience in healthcare settings. Mention your proficiency in Microsoft Office Suite and any experience handling sensitive information.
Showcase Attention to Detail: Since the role requires high attention to detail, provide examples in your application that demonstrate your ability to manage tasks accurately and efficiently. This could include specific projects or situations where you maintained confidentiality and discretion.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are passionate about working with SeeAbility. Mention your understanding of their mission and how you can contribute to their goals as an Optometry Administrative Assistant.
How to prepare for a job interview at SeeAbility
✨Research the Organisation
Before your interview, take some time to learn about SeeAbility and its mission. Understanding their history and the services they provide will help you demonstrate your genuine interest in the role and how you can contribute to their goals.
✨Highlight Relevant Skills
Make sure to emphasise your proficiency in Microsoft Office Suite and any experience you have with managing sensitive information. Be prepared to discuss how your attention to detail and ability to maintain confidentiality will benefit the administrative team.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle enquiries from parents and schools. Think of examples from your past experiences where you successfully managed similar situations, showcasing your communication skills and discretion.
✨Ask Insightful Questions
At the end of the interview, be ready to ask thoughtful questions about the role and the team. This shows your enthusiasm and helps you gauge if the position aligns with your career goals. Consider asking about the training process or how success is measured in this role.
