At a Glance
- Tasks: Manage office operations, IT assets, and support employee experience in a dynamic environment.
- Company: Join Sedna, a leader in revolutionising global trade with AI-powered solutions.
- Benefits: Enjoy a collaborative culture, competitive salary, and opportunities for professional growth.
- Other info: Embrace a culture of curiosity, collaboration, and continuous improvement.
- Why this job: Be part of a mission to transform global trade while developing your skills.
- Qualifications: Experience in HR, IT operations, or workplace management in a scaling business.
The predicted salary is between 29700 - 36300 £ per year.
Sedna is at the forefront of revolutionising global trade, serving as the North Star for businesses navigating the complexities of international commerce.
Our AI-powered platform is designed to make global trade more efficient, transparent, and sustainable.
As we continue to grow and innovate, we are looking for exceptional talent to join our journey and contribute to our mission of transforming global trade.
We're looking for a highly collaborative and motivated Office Manager to join our People team.
We see this as a role where you'll rapidly develop your skills to take direct responsibility for keeping our teams equipped, our software tools well-administered, and our workplace running smoothly in London and across our smaller offices and remote environments in different timezones.
This is an individual contributor levelled role, ideally suited to someone that has spent time in 2 or 3 different environments and is familiar with the general running of a 150+ person scaling business.
It is important that you can demonstrate previous ownership of the reliable and accurate delivery of IT provisioning (laptop setup for new joiners etc), IT asset management, software licence administration, and workplace operations - escalating more complex decisions to the Head of People Operations.
From onboarding to offboarding, software licence allocation to office environments, you'll keep the foundations running that let our teams do their best work.
This is a high ownership, cross-functional role, working closely with Leadership, Finance, and regional teams across all levels, combining strong individual contributor execution with a developing commercial and process mindset, proactive in owning creative ways to move past blockers.
- Your responsibilities
- Administer the IT asset lifecycle - procurement (laptops, monitors etc), provisioning, tracking, returns, redeployment, and disposal - keeping the asset register accurate across all regions.
- Administer Saa S licences, with allocation and de-allocation tied to onboarding and offboarding workflows.
- Track vendor and licence spend; flag redundancy, unused licences, and upcoming renewals for review.
- Manage day-to-day vendor relationships, escalating renewals, negotiations, and cost decisions to the Head of People Operations.
- Support tool consolidation across acquired entities, executing migration and clean-up tasks under direction.
- Maintain and improve Employee Wiki pages covering IT processes, tool management, asset records, and workflow documentation.
- People Experience & Support
- Deliver seamless onboarding and offboarding (Hi Bob is our HRIS system) from a workplace, tech stack, asset, and logistics perspective.
- Work with us to improve workflows within your scope to enhance efficiency and employee experience.
- Partner with People Ops to monitor and act on feedback from onboarding surveys, pulse checks, and team input.
- Once settled, take on more ownership of the planning, budgeting, and delivery of London social events and team activities, coordinating with regional leads to support social events in other offices.
- Deliver projects end to end, with guidance where needed, to support initiatives that improve the employee lifecycle from a systems and process lens.
- London and Regional Offices + Workspace Management
- Deliver core workplace operations reliably - prepared for client visits, day-to-day running of the London office - keeping it safe, stocked, and welcoming.
- Manage day-to-day relationships with regional office providers within agreed terms.
- Support health & safety compliance and contribute to an excellent workplace experience across all locations.
- Maintain the lease register, proactively flagging break clauses and contract end dates to the Head of People Operations.
- Track office budgets and support procurement processes.
- Identify opportunities to streamline operations and reduce manual tasks within your scope.
- Compliance & Risk Management
- Support ISO 27001 and SOC 2 audits by supplying asset, access, and provisioning evidence, plus policy acceptances, to the Infosec team.
- Maintain internal policies, ensuring employees complete assigned tasks in the HRIS.
- Develop and maintain internal documents, process guides, and up-to-date policy documentation on the Employee Wiki.
- Standardise templates for global use, ensuring consistency, accuracy, and accessibility.
- Implement and improve internal processes within your scope, escalating more complex changes to the Head of People Operations.
Essential skills/experience
- Experience from People Operations, HR administration, workplace, or IT operations, from a scaling business environment, circa 150+ employees.
- Hands-on experience with IT asset administration, provisioning, and software licence management; comfortable learning new tools.
- Working knowledge of compliance practices including GDPR, health & safety.
- Naturally process and progress minded - you implement and improve processes within your scope and enjoy simplifying the complex, bringing in support from more senior colleagues when needed.
- Organised, excellent attention to detail, and a commitment to data integrity.
Our Values
- Finally, culture is important to us, so we also look for candidates who share our values:
- Stay Ahead, Stay Agile
- We don't just adapt-we anticipate change and act with confidence.
- Curiosity, data, and customer insights help us stay ahead of the curve.
- We embrace challenges as opportunities and remain resilient under pressure.
- By staying open to new ideas and ways of working, we lead the future.
- Execute With Focus
- We turn strategy into action, delivering measurable results that matter.
- Every initiative counts-discipline and ownership drive business impact.
- We make smart decisions with speed, balancing pace and precision.
- Clear priorities keep us focused on what moves the needle.
- Work Together, Win Together
- Collaboration is our superpower-we succeed as one team, internally and with customers.
- We co-create solutions, seek feedback, and build the future of the OS together.
- Strong relationships are built on trust, respect, and shared goals.
- By aligning across teams and with customers, we unlock greater impact.
- #J-18808-Ljbffr
Office Manager New London employer: Sedna
Sedna is an exceptional employer located in London, offering a vibrant work culture that fosters innovation and collaboration. With a strong commitment to employee growth, Sedna provides opportunities for continuous learning and development within a cutting-edge tech environment, where your contributions directly impact the future of global trade. Enjoy the flexibility of a hybrid work model while being part of a team that values curiosity, agility, and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager New London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Sedna!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Sedna.
We think you need these skills to ace Office Manager New London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Sedna. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Sedna and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Sedna. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Sedna's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Sedna
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Sedna.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Sedna will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Sedna and how you would contribute to adapting HR strategies.
