Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support Project Managers in coordinating album campaigns and managing production deadlines.
- Company: Join Secretly Group, a top indie music company with a stellar artist roster.
- Benefits: Enjoy holidays, pension contributions, volunteer hours, and a cycle to work scheme.
- Why this job: Be part of a creative team in the music industry and learn from experienced professionals.
- Qualifications: 1-2 years in the music industry preferred; strong communication and organisational skills required.
- Other info: This full-time role is based in London, working Monday to Friday.
The predicted salary is between 30000 - 42000 £ per year.
Title: Project Coordinator
Status: Full-time
Hours: 40/week, Monday-Friday, 9 am-6 pm
Location: London, UK
Reports to: Director of Projects, UK & EU
Company Summary: Secretly Group is a leading, independently owned music company. Its major divisionsinclude record labels Dead Oceans, Jagjaguwar, Saddest Factory, and Secretly Canadian, and music publisher Secretly Publishing. Headquartered in Bloomington, Indiana, Secretly Group also maintains offices in Brooklyn, London, Los Angeles, and Chicago. Founded in 1996, its roster counts Bon Iver, Mitski, Angel Olsen, Japanese Breakfast, Whitney, Jamila Woods, Sharon Van Etten, Faye Webster, Unknown Mortal Orchestra, Claud, MUNA, serpentwithfeet, Slowdive, and Khruangbin among others.
Position Summary: The Projects Coordinator will be an integral part of the Projects team for Secretly Group. They will work closely with Project Managers and project teams on releases across the labels within Secretly Group (Dead Oceans, Jagjaguwar, Saddest Factory, Secretly Canadian). Candidates must have a knack for organization, with a sharp attention to detail and strong time management skills. The ideal candidate is eager to learn by assisting the projects team throughout the album campaign cycle. This is a full-time position, reporting to the Director of Projects, UK & EU. The position is based in our London office.
Responsibilities
- Serve in a day-to-day direct support role to Project Managers for an assigned set of projects, operating as an auxiliary member of the Core Project Team. This will include working closely with Project Managers to assist in coordinating core elements of the album campaign cycle, scheduling meetings, and taking minutes.
- Prepare and deliver metadata and other NRI materials for distribution title set-up via RIOT.
- Work closely with Project Managers to manage production deadlines, strategize stock pressing quantities, and place all internal production orders for physical audio formats, merch, and value adds. Serve as liaison between Projects and Production staff.
- Collect assets from artists, managers, and 3rd parties (ie, photographers, video directors, mastering houses). Disseminate assets to the wider label team via Basecamp, AirTable, Slack, and other shared resource tools.
- Organize and update project management hubs (such as Basecamp and AirTable) with project information and radio/press/streaming reports.
- Coordinate logistics for and participate in Core Project Team communications, including planning meetings and project calls.
- Assist in coordinating inventory management for projects, including artist merch needs.
- Assist Project Managers and Operations management staff with special projects as needed.
The Ideal Candidate Demonstrates
- Excellent communication and organizational skills are essential.
- Must possess strong problem-solving and analytical skills.
- Must be able to demonstrate independent thought and action while operating in sync with a team.
- Ability to set priorities and meet deadlines.
- Effectively manage multiple concurrent projects.
- Background of 1-2 years in music industry preferred.
- Knowledge of and enthusiasm for the Secretly Group artist roster.
BWSCD Benefits (UK)
- Holidays
- Pension Contributions
- End of Year Closure Holiday
- Parental Leave
- Volunteer Hours Matching Policy
- Employee Assistance Program
- UK Bank Holidays
- Cycle to Work Scheme
All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin. #J-18808-Ljbffr
UK Project Coordinator employer: Secretly Group
Contact Detail:
Secretly Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land UK Project Coordinator
✨Tip Number 1
Familiarise yourself with the Secretly Group's artist roster and their recent projects. This knowledge will not only help you understand the company's culture but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Network within the music industry, especially with professionals who have experience in project coordination. Attend music events or workshops where you can meet people from Secretly Group or similar companies, as personal connections can often lead to job opportunities.
✨Tip Number 3
Demonstrate your organisational skills by creating a portfolio of past projects or experiences that showcase your ability to manage multiple tasks effectively. This could include examples of how you've coordinated events or managed timelines in previous roles.
✨Tip Number 4
Prepare thoughtful questions about the role and the company for your interview. This shows your genuine interest in the position and helps you stand out as a candidate who is eager to contribute to the team.
We think you need these skills to ace UK Project Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and skills required for the Project Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Tailored CV: Create a CV that emphasises your organisational skills, attention to detail, and any relevant experience in the music industry. Use specific examples to demonstrate your problem-solving abilities and project management experience.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the Secretly Group and its artists. Mention why you are drawn to this role and how your background makes you a great fit for the team. Be sure to address the key skills mentioned in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Project Coordinator role.
How to prepare for a job interview at Secretly Group
✨Know the Company and Its Artists
Before your interview, take some time to research Secretly Group and its roster of artists. Familiarise yourself with their music and recent projects. This will not only show your enthusiasm for the role but also help you engage in meaningful conversations during the interview.
✨Demonstrate Your Organisational Skills
As a Project Coordinator, strong organisational skills are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple projects or tasks. Highlight your attention to detail and how you prioritise deadlines.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. Think of scenarios related to project management, such as dealing with tight deadlines or coordinating with various teams, and prepare your responses accordingly.
✨Show Your Team Spirit
The role requires working closely with Project Managers and other team members. Be ready to share examples of how you've collaborated effectively in a team setting. Emphasise your ability to communicate clearly and support your colleagues in achieving common goals.
