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For Companies At a Glance
- Tasks: Provide essential admin support across finance, HR, compliance, and operations.
- Company: Heritage Rocks, a vibrant hospitality group with iconic venues.
- Benefits: Flexible working arrangements, part-time/full-time options, and clear progression opportunities.
- Why this job: Join a growing team and make an impact in the hospitality industry.
- Qualifications: Experience in administration, finance, HR, or compliance is essential.
- Other info: Remote-friendly role with opportunities for career growth.
The predicted salary is between 21500 - 24500 £ per year.
Heritage Rocks is a vibrant, heritage-led hospitality group known for its iconic venues, elevated guest experiences, and ambitious growth. Our portfolio, currently including Seckford Hall Hotel & Spa and Woodhall Manor, delivers luxury hotel stays, bespoke weddings, milestone events, spa escapes, corporate retreats, premium dining, and exclusive-use experiences. As we continue to expand, our support structure is evolving to ensure smooth operations, consistent processes, and strong financial and compliance management across the group.
The Administration Assistant provides essential administrative, accounts and compliance support across the Heritage Rocks group. Working closely with the Group FD, Head of Group Operations, General Managers and Heads of Department, this role ensures daily accounting and administration processes are completed per schedule. This remote friendly role is ideal for someone highly organised, detail-focused, and confident working across multiple departments and venues.
Key Responsibilities
- Finance & Accounts Administration
- Upload supplier invoices into Hubdoc or directly into Xero, ensuring clear coding and correct supporting documentation.
- Match invoices to Purchase Orders and liaise with departments regarding queries or discrepancies.
- Maintain supplier records and support monthly statement reconciliations.
- Keep departmental expenditure trackers up to date and support monthly budget reviews.
- Compile financial data and prepare components of the monthly reporting packs.
- Assist with collating monthly payroll documentation from Planday for sign-off.
- HR & Workforce Administration
- Maintain accurate employee records, contracts, and documentation.
- Prepare weekly and monthly staff reports for GM and Head of Group Operations review.
- Compliance & Health & Safety Administration
- Manage the group-wide compliance calendar, ensuring timely reminders and clear visibility of upcoming deadlines.
- File and maintain compliance documents such as fire checks, food safety records, spa documentation, risk assessments and contractor certifications.
- Prepare evidence packs for external audits, inspections and consultancy visits.
- Track the completion of compliance actions and follow up with relevant department heads.
- Operational & Project Support
- Support the Head of Group Operations with documentation for operational initiatives and business improvement projects.
- Assist with preparing meeting agendas, action logs and minutes for group-level meetings.
- Support systems administration.
Skills & Attributes
- Highly organised and detail-oriented
- Proactive, reliable and able to multitask across several workstreams
- Confident working independently and remotely
- Excellent communication and stakeholder management skills
- Strong IT competence with a willingness to learn new systems
- Reliable, discreet and committed to confidentiality
Experience & Knowledge
- Essential:
- Proven experience in administration supporting finance, HR, compliance or operations
- Working knowledge of Xero (invoice processing, coding, queries)
- Experience using cloud-based systems such as Hubdoc
- Good excel spreadsheet skills and confidence with reports and trackers
- Experience handling confidential information in a professional environment
- Desirable:
- Background in hospitality, multi-site operations or service-led environments
- Experience with Planday, PMS or CRM systems
- Familiarity with basic employment processes, onboarding or H&S documentation
Why Join Heritage Rocks?
- Flexible working arrangements (remote or hybrid)
- Part-time or full-time options available
- Opportunity to support a growing hospitality group with ambitious plans
- Be part of a values-led, supportive, and forward-thinking organisation
- Clear progression opportunities into finance, HR or operations pathways
Role Logistics
- Suitable for candidates based in Suffolk, Gloucestershire, or Northamptonshire
- Remote with periodic in-person induction or project meetings
- Requires secure home working environment and stable internet connection
Job Type: Permanent
Pay: £25,000.00-£28,000.00 per year
Work Location: In person
Administration Assistant employer: Seckford Hall Hotel
Contact Detail:
Seckford Hall Hotel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the hospitality industry, especially those connected to Heritage Rocks. A friendly chat can open doors and give you insider info about the company culture and what they really value in candidates.
✨Tip Number 2
Prepare for the interview by researching Heritage Rocks thoroughly. Know their venues, values, and recent news. This shows you're genuinely interested and helps you tailor your answers to fit their vibe.
✨Tip Number 3
Practice common interview questions but also be ready for situational ones. Think about how your skills in administration, finance, or compliance can shine in real-life scenarios relevant to the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the Administration Assistant role at Heritage Rocks can leave a lasting impression and keep you top of mind.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight your experience in finance, HR, and compliance, as these are key areas for us at Heritage Rocks. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Share why you’re excited about joining Heritage Rocks and how your skills align with our values. Don’t forget to mention your ability to multitask and work independently, as these traits are super important for this role.
Show Off Your IT Skills: We love tech-savvy candidates! Make sure to mention your experience with Xero, Hubdoc, and any other cloud-based systems. If you’ve got good Excel skills, shout about them too! This will show us you’re ready to hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Seckford Hall Hotel
✨Know Your Numbers
Since the role involves finance and accounts administration, brush up on your knowledge of basic accounting principles and be ready to discuss your experience with Xero and invoice processing. Being able to confidently explain how you’ve handled financial data in previous roles will impress the interviewers.
✨Showcase Your Organisation Skills
As an Administration Assistant, being organised is key. Prepare examples of how you've managed multiple tasks or projects simultaneously. You might want to bring a planner or digital tool that you use to keep track of your work – it shows you're proactive and detail-oriented!
✨Familiarise Yourself with Compliance
Understanding compliance and health & safety documentation is crucial for this position. Do some research on common compliance practices in hospitality and be prepared to discuss how you would manage compliance calendars and documentation in your role.
✨Communicate Clearly
Excellent communication skills are essential for this job. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully to questions, demonstrating your ability to engage with various stakeholders effectively.