At a Glance
- Tasks: Support the buying team with purchase orders, sample coordination, and data management.
- Company: Seasalt, a creative lifestyle brand rooted in Cornwall's maritime heritage.
- Benefits: Competitive salary, 34 days leave, flexible working, and generous employee discounts.
- Other info: Inclusive workplace with opportunities for personal and professional development.
- Why this job: Join a passionate team and contribute to innovative fashion while growing your career.
- Qualifications: Strong organisational skills and a keen interest in product and fashion.
The predicted salary is between 21752 - 26586 £ per year.
At Seasalt, creativity is in our DNA.
We began in 1981 in a small shop in Penzance, crafting workwear for local mariners and artists.
Today, we’re a modern lifestyle brand with over 80 shops across the UK and Ireland, 400+ wholesale stockists, and a growing global presence.
We may have grown, but we’ve always stayed true to our roots with Cornwall’s artistic influence and maritime heritage woven into every garment.
As a certified B Corp and winner of Drapers “Best Place to Work” in 2024, we’re proud to balance our culture with long term growth.
It's an exciting time to join us as we build on our distinct creative handwriting, brand differentiation, and expanding both internationally and in the UK.
As a Buyer’s Administration Assistant, you will play a critical role in ensuring the seamless execution of the buying strategy through exceptional administrative, operational, and data management support.
This role is the foundation of the buying function, responsible for managing purchase orders, sample coordination, product data accuracy, and supplier communication, all while maintaining the smooth day-to-day operations of the team.
With an eye for detail, strong organisational skills, and a proactive mindset, this role supports the critical path, maintains product data, liaises with suppliers and supports the team in product development and trading decisions to help deliver commercially successful, design-led product ranges that align with brand values and strategic goals.
Please note this is a full-time, permanent role contract which is primarily based at our Falmouth Head Office with occasional remote working.
You’ll help us by
- Owning the purchase order (PO) process, accurately raising and managing orders in line with the critical path, ensuring all data is correct and proactively resolving any queries or delays.
- Ensuring timely approvals and updates are communicated to relevant teams, supporting an efficient production timeline.
- Taking responsibility for managing the buying sample set, covering postage, storage, and Falmouth Business Park (FBP) stock management and that they are clearly presented for sign-off and aligned with D2C and wholesale buying decisions across all partners and channels.
- Acting as the main point of contact and coordinator for sample handling and approvals, working closely with photography, tech, and design teams and maintaining up to date photography sample sheets.
- Maintaining and updating the PLM (Product Lifecycle Management) system throughout the product lifecycle, including colour approvals, lab dips, desk looms, trim/branding, capsule, phase, grade and branding are completed for all ranges for efficient tracking and sign off, and ensuring consistency with design and buying updates.
- Maintaining and updating the Buying Range Plan (shopping list), ensuring any development changes are reflected in PLM.
- Ensuring fabric, trim, and branding BOMs (Bills of Materials) are correctly created and aligned with design specifications.
- Conducting online checks for images, swatches, and product commentary, ensuring all product information is correctly displayed across online and wholesale channels and logging any web change queries to the Buying and Digital team.
- Supporting the Assistant Buyer to conduct bulk approvals, ensuring supplier notifications are sent within 48 hours to maintain production schedules.
- Preparing for weekly trade meetings, ensuring samples are ready, insights are gathered, and key takeaways are recorded.
- Preparing and distributing minutes for key meetings, including sign-offs and range reviews, ensuring clear follow-ups.
- Supporting the team with weekly reports including trading analysis and shop reports, identifying key trends, pricing strategies, and market insights to ensure the brand remains commercially competitive.
- Conducting FX rate and HTS code checks by department, ensuring accurate duty classification and costing.
- Using Power BI to monitor data consistency across PLM, AX/D365, and PIM (Product Information Management) resolving errors and missing information and troubleshooting issues with relevant teams to support a smooth critical path and system integration.
The skills you’ll be sharing with the team
- Experience in overseeing day-to-day operations, and addressing any issues that arise.
- Either a relevant qualification or experience in a transferable role which requires high levels of organisation.
- Enthusiastic with strong knowledge of, and interest in product and fashion.
- Strong eye for detail.
- Excellent communication skills.
- Demonstrates a proactive growth mindset, continuously developing skills, embracing feedback, and adapting positively to new challenges to enhance creative and commercial impact.
- Highly organised with the ability to complete tasks in a timely manner.
- Ability to work well both independently and as part of a team.
- Able to work in a fast‑paced environment and prioritise effectively.
- Good system knowledge, able to maintain systems data accurately.
Why we hope you’ll love working with us
The success of Seasalt is down to the skill and hard work of our team.
We don't just want to attract the best and brightest people to come and work with us, we want you to stay and grow with us.
As well as doing everything we can to support your development professionally, we believe encouraging personal growth is just as important.
So you can fulfil your passion and purpose, not just at work but in life, we offer a range of benefits that are designed to enhance your career and wellbeing:
- 34 days paid annual leave (including bank holidays), increasing with length of service
- Attractive 50% employee discount
- Flexible benefits allowance to personalise your benefits package
- Private Medical Scheme including 24/7 virtual GP
- Free access to our Employee Assistance Programme through Retail Trust with 24/7 support
- Pension plan with generous 7% employer contributions
- Life assurance programme
- Enhanced family leave policies
- Flexible working opportunities with our hybrid working approach
- Learning and Development opportunities
- Do Good Things with our two days per year paid volunteering opportunities
- Employee networks to develop and provide support to our people, including the Inclusion & Belonging Network
- 100s of savings on top retailers and gym memberships through our discount hub
At Seasalt we have a brilliant team of people – they’re what make Seasalt a fantastic place to work.
We love to celebrate uniqueness and are committed to making Seasalt a place where everyone feels they belong.
As an inclusive employer, we want to invite a diverse range of candidates to apply for our roles.
We aim to work flexibly where possible and value a range of perspectives - diversity of thought helps us to grow – so we’re happy to help with any adjustments to our recruitment process and beyond.
Closing date for applications is 26th August 2026, however our roles can close earlier so we would recommend applying as soon as you are able.
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Buyers Admin Assistant in Falmouth employer: Seasalt
Seasalt is an exceptional employer that prioritises creativity, personal growth, and employee wellbeing. With a vibrant work culture rooted in Cornwall's artistic heritage, we offer generous benefits including 34 days of paid annual leave, a flexible working approach, and extensive learning opportunities, all while fostering an inclusive environment where every team member can thrive. Join us at our Falmouth Head Office and be part of a passionate team dedicated to making a positive impact in the fashion industry.
StudySmarter Expert Advice🤫
We think this is how you could land Buyers Admin Assistant in Falmouth
✨Get Your Retail Game On
Start by getting to know the local retail scene. Make a list of stores that align with your vibe and visit them. You'll be surprised at how many job openings come from chatting with staff or managers in-store. Plus, showing that you have a genuine interest in their brand can make you stand out when applying for that full-time role!
✨Join Retail Networks and Forums
Tap into retail-specific communities and forums, whether online or in-person. Platforms like Retail Week or local retail meetups can provide invaluable insights and connections. You never know who might drop a tip about an upcoming job at companies like Seasalt, so don’t miss out on building those relationships!
✨Be Ready for Busy Season Opportunities
Keep your eyes peeled for seasonal hiring windows, especially in the run-up to major shopping periods. Retailers often look for full-time staff to carry through busy times and may even keep you on after the season. Stay proactive by regularly checking in with your favourite retailers about their hiring plans.
✨Show Off Your Customer Service Skills
Retail’s all about customer interactions, so make sure you showcase any relevant experience in your conversations and interviews. Share specific examples of your customer service skills and how they’ve led to positive outcomes. This is your moment to shine when applying to roles at places like Seasalt!
We think you need these skills to ace Buyers Admin Assistant in Falmouth
Some tips for your application 🫡
Show Off Your Customer Service Skills:In retail, customer service is key! Make sure your CV highlights any experience where you've dealt with customers, whether it’s resolving issues or enhancing the shopping experience. Use concrete examples to demonstrate your problem-solving skills and ability to handle difficult situations with ease.
Tailor Your CV for Retail:When applying for a full-time role like this one at Seasalt, customise your CV to reflect retail-specific buzzwords. Include any relevant skills such as inventory management or visual merchandising, and if you have experience with POS systems, shout about it! This will show you’re serious about joining the retail team.
Craft a Genuine Cover Letter:Don’t just repeat your CV in your cover letter! Use it as a chance to explain why you're excited about the opportunity at Seasalt and how your values align with their brand. Mention specific aspects of the company that resonate with you and let your enthusiasm shine through!
Highlight Your Adaptability:In retail, things can get busy and unpredictable, so demonstrate how adaptable and flexible you are. Share examples of times you've had to adjust your approach on the fly or take on new responsibilities. This will show Seasalt that you’re ready to jump in and contribute right away!
How to prepare for a job interview at Seasalt
✨Show Off Your Customer Service Skills
Retail is all about providing an exceptional customer experience, so be ready to discuss your past customer service stories. We should have examples on hand of how we've handled difficult situations or gone above and beyond to meet a customer's needs. These anecdotes will bring your application to life!
✨Familiarity with Point of Sale Systems
Many retail roles require us to work with Point of Sale (POS) systems, so it's a good idea to brush up on any relevant software you’ve used before. If you’re familiar with systems like Shopify or Square, don’t forget to mention this during the interview. Highlighting technical proficiency can set us apart from other candidates!
✨Understand Product Knowledge
Be prepared to discuss the products that the store sells and how we can contribute to their sales. Showing enthusiasm for the products and a willingness to learn can impress interviewers. We should research popular items or trends in the industry before the interview, so we can speak confidently about them.
✨Be Ready for Role-Playing Scenarios
Many retail interviews include role-playing scenarios where we might have to deal with a difficult customer or upsell a product. Practising these scenarios with a friend or family member can help us feel more comfortable. The key here is to showcase our problem-solving skills and ability to remain calm under pressure!
