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- Tasks: Support the buying team with purchase orders, sample coordination, and data management.
- Company: Seasalt is a vibrant lifestyle brand based on the Cornish coast, known for quality garments.
- Benefits: Enjoy 34 days leave, 50% discount, flexible working, and private medical cover.
- Why this job: Join a supportive team that values personal growth and creativity in a fast-paced environment.
- Qualifications: Previous admin experience, strong attention to detail, and excellent communication skills are essential.
- Other info: Diversity is celebrated here; we welcome applicants from all backgrounds.
The predicted salary is between 21000 - 30000 £ per year.
At Seasalt we live and breathe our product and are proud of the exceptional quality and level of care we take in design and sourcing, to deliver beautiful garments which are loved by our customers. Based on the Cornish coast, we\’re a multi-channel lifestyle brand with over 70 shops across the UK & Ireland, over 400 wholesale stockists and a growing online business.
As a Buyer\’s Administration Assistant, you will play a critical role in ensuring the seamless execution of the buying strategy through exceptional administrative, operational, and data management support. This role is the foundation of the buying function, responsible for managing purchase orders, sample coordination, product data accuracy, and supplier communication, all while maintaining the smooth day-to-day operations of the team.
The Buying Admin Assistant plays a key role in line with the critical path, maintaining product data, liaising with suppliers, and supporting the team in product development and trading decisions.
With an eye for detail, strong organisational skills, and a proactive mindset, you will support the team in delivering commercially successful, design-led product ranges that align with brand values and strategic goals.
Please note this is a full-time, permanent role which is primarily based at Head Office with occasional remote working.
You\’ll help us by:
- Owning the purchase order (PO) process, accurately raising and managing orders in line with the critical path, ensuring all data is correct and proactively resolving any queries or delays.
- Ensuring timely approvals and updates are communicated to relevant teams, supporting an efficient production timeline.
- Taking responsibility for managing the buying sample set, including SMS, PPS, and GSS samples, covering postage, storage, and Falmouth Business Park (FBP) stock management and that they are clearly presented for sign-off and aligned with D2C and wholesale buying decisions across all partners and channels.
- Act as the main point of contact and coordinator for sample handling and approvals, working closely with photography, tech, and design teams and maintaining up to date photography sample sheets.
- Maintaining and updating the PLM system throughout the product lifecycle, including colour approvals, lab dips, desk looms, trim/branding, capsule, phase, grade and branding are completed for all ranges for efficient tracking and sign off, and ensuring consistency with design and buying updates.
- Maintaining and updating the Buying Range Plan (shopping list), ensuring any development changes are reflected in PLM.
- Ensuring fabric, trim, and branding BOMs (Bills of Materials) are correctly created and aligned with design specifications.
- Conducting online checks for images, swatches, and product commentary, ensuring all product information is correctly displayed across online and wholesale channels and logging any web change queries to the Buying and Digital team.
- Supporting the Assistant Buyer to conduct bulk approvals, ensuring supplier notifications are sent within 48 hours to maintain production schedules.
- Preparing for weekly trade meetings, ensuring samples are ready, insights are gathered, and key takeaways are recorded.
- Preparing and distributing minutes for key meetings, including sign-offs and range reviews, ensuring clear follow-ups.
- Supporting the team with weekly reports including trading analysis and shop reports, identifying key trends, pricing strategies, and market insights to ensure the brand remains commercially competitive.
- Conducting FX rate and HTS code checks by department, ensuring accurate duty classification and costing.
- Using Power BI to monitor data consistency across PLM, AX/D365, and PIM (Product Information Management) resolving errors and missing information and troubleshooting issues with relevant teams to support a smooth critical path and system integration.
The skills you\’ll be sharing with the team:
- Previous experience in an administrative role or working with product.
- Strong eye for detail.
- Excellent communication skills liaising with internal teams and suppliers.
- Highly organised with the ability to complete tasks in a timely manner.
- Demonstrates a proactive growth mindset, continuously developing skills, embracing feedback, and adapting positively to new challenges to enhance creative and commercial impact.
- Good system knowledge, able to maintain systems data accurately.
- Able to work in a fast-paced environment and multi-task.
- Strong academic background within business or fashion would be advantageous.
Why we hope you\’ll love working with us:
The success of Seasalt is down to the skill and hard work of our team. We don\’t just want to attract the best and brightest people to come and work with us, we want you to stay and grow with us.
As well as doing everything we can to support your development professionally, we believe encouraging personal growth is just as important. So you can fulfil your passion and purpose, not just at work but in life, we offer a range of benefits that are designed to enhance your career and wellbeing:
- Salary: £24,720 (Band 1)
- 34 days paid annual leave (including bank holidays), increasing with length of service
- Attractive 50% employee discount
- Flexible benefits allowance to personalise your benefits package
- Private Medical Scheme including 24/7 virtual GP
- Free access to our Employee Assistance Programme through Retail Trust with 24/7 support
- Pension plan with generous 7% employer contributions
- Life assurance programme
- Enhanced family leave policies
- Flexible working opportunities with our hybrid working approach
- Learning and Development opportunities
- Do Good Things with our two days per year paid volunteering opportunities
- Employee networks to develop and provide support to our people, including the Inclusion Network
- 100s of savings on top retailers and gym memberships through our discount hub
At Seasalt we have a brilliant team of people – they\’re what make Seasalt a fantastic place to work. We love to celebrate uniqueness and are committed to making Seasalt a place where everyone feels they belong. As an inclusive employer, we want to invite a diverse range of candidates to apply for our roles.
We aim to work flexibly where possible and value a range of perspectives – diversity of thought helps us to grow – so please apply if this is a role that would make you excited to come to work every day. We\’re happy to help with any adjustments to our recruitment process and beyond. Just drop us an email at
Close date: 31st July.
IND-227
Buyers Admin Assistant employer: SEASALT CORNWALL
Contact Detail:
SEASALT CORNWALL Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buyers Admin Assistant
✨Tip Number 1
Familiarise yourself with Seasalt's brand values and product range. Understanding their commitment to quality and design will help you align your conversation during interviews, showcasing your genuine interest in the company.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks efficiently. Since the role involves handling purchase orders and coordinating samples, demonstrating your ability to juggle responsibilities will be crucial.
✨Tip Number 3
Network with professionals in the fashion industry, especially those who have experience in buying or administrative roles. This can provide you with insights into the role and potentially lead to valuable connections that could support your application.
✨Tip Number 4
Get comfortable with data management tools like Power BI, as this role requires monitoring data consistency across various systems. Familiarity with these tools will not only boost your confidence but also demonstrate your readiness for the job.
We think you need these skills to ace Buyers Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the role of a Buyer's Admin Assistant. Emphasise your organisational skills, attention to detail, and any previous administrative roles you've held.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the brand and the role. Mention specific aspects of Seasalt's values and how your skills can contribute to their buying strategy and team dynamics.
Highlight Relevant Experience: In your application, focus on any experience you have in product management, data handling, or supplier communication. Use examples to demonstrate your ability to manage multiple tasks and maintain accuracy under pressure.
Showcase Your Proactive Mindset: Illustrate your proactive approach by providing examples of how you've taken initiative in past roles. This could include improving processes, resolving issues, or contributing to team success in a fast-paced environment.
How to prepare for a job interview at SEASALT CORNWALL
✨Show Your Attention to Detail
As a Buyer’s Admin Assistant, attention to detail is crucial. Be prepared to discuss examples from your past experiences where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Strong Communication Skills
You'll be liaising with various teams and suppliers, so highlight your communication skills during the interview. Share instances where effective communication led to successful outcomes in your previous roles.
✨Familiarise Yourself with PLM Systems
Understanding Product Lifecycle Management (PLM) systems is key for this role. If you have experience with PLM or similar systems, be sure to mention it. If not, do some research to show your willingness to learn.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations related to buying and administration. Think of scenarios where you had to manage multiple tasks or resolve conflicts, and be ready to explain your thought process.