At a Glance
- Tasks: Coordinate exciting events and manage all aspects of event planning.
- Company: Join Searcys, the UK's oldest caterer, in a stunning venue.
- Benefits: Enjoy 50% venue discounts, up to 22 days leave, and wellness resources.
- Other info: Opportunities for training, mentorship, and career growth in hospitality.
- Why this job: Be part of prestigious events and gain valuable industry experience.
- Qualifications: Strong admin skills, excellent communication, and proactive time management.
The predicted salary is between 35000 - 35000 £ per year.
Searcys are looking for an Events Coordinator to join the team at their stunning newly refurbished 10-11 Carlton House. As an Events Coordinator, you would be working closely with the Operations Team to coordinate meetings and event enquiries, and assisting with the general administration needs of the Catering Department.
10-11 Carlton House, just a stone's throw from the decadent Pall Mall and St James, is a venue steeped in history and an exceptional canvas for any event – from wedding receptions and corporate conferences to banquets and summer parties.
As an Events Coordinator, you will receive the following industry-leading benefits:
- 50% discount across Searcys venues
- Enrolment into Searcys pension scheme
- Up to 22 days annual leave plus bank holidays
- Meals provided on shift when working within one of our venues
- Day off for volunteering
- Access to everyday discounts and communication portal
- Access to gym discounts and wellbeing resources
- Access to employee assistance programme and Mental Health First Aiders
- Enrolment into Searcys Champagne School
- Access to a wide range of training and 40 apprenticeship programmes
- Employee Referral Scheme
- Long Service Recognition
- Annual Awards Ceremony
Job Description
To coordinate all events business from the onsite client external sales team and FOH team into the catering team. You will input and report on sales forecasts, whilst maximising up-selling opportunities in order to achieve monthly and annual budgets. The role focuses on high-quality event planning, building strong relationships with all stakeholders at the Academy, whilst assisting with general administration of the catering team.
Salary: £35,000
Full time: 45 hours
Key Responsibilities
- Manage event planning and administration through Momentus, including event sheets, consumption reporting, financial tracking (BOB), and ensuring deadlines and SOPs are met.
- Coordinate closely with sales, operations, and venue leadership to provide regular updates, forecasts, reporting, and support deposit collection where required.
- Plan and deliver a wide range of events, including weddings, conferences, meetings, receptions, and dinners, ensuring seamless execution from enquiry to completion.
- Act as the primary client contact, handling correspondence, site visits, tastings, upselling opportunities, event-day requirements, and post-planning coordination.
- Prepare and distribute all event documentation, including quotations, menu cards, table plans, dietary information, BEO amendments, and operational briefings.
- Support business development by creating new packages and offerings, promoting the venue, attending networking events, and maintaining strong venue and operational knowledge.
- Ensure compliance with health, safety, legal, licensing, and company policies while maintaining professional standards and participating in training and development activities.
Qualifications
- Meticulous administration and prioritisation skills
- Excellent communication skills (internally and externally)
- Proactive and excellent time management
- English Language – fluent or bilingual proficiency
We are the oldest caterer in the UK, having been founded in 1847. Working with us will give you an opportunity to be part of some of London’s most prestigious events, gaining insights and mentoring from skilled and experienced colleagues, as well as getting a chance to be part of a storied legacy in the hospitality industry. A career at Searcys means you are part of something special; we are an employer with a rich history and an established reputation which will provide you with an enormous sense of pride and belonging.
Events Coordinator – London, England employer: Searcys
Searcys is an exceptional employer, offering a vibrant work culture where creativity and culinary excellence thrive. Located at the Honourable Artillery Company in Greater London, employees benefit from a supportive team environment, generous annual leave, and discounts across Searcys venues, making it an ideal place for those seeking meaningful growth in the fine dining sector.
StudySmarter Expert Advice🤫
We think this is how you could land Events Coordinator – London, England
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Searcys. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Searcys
Don't be shy about reaching out to Searcys directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Events Coordinator – London, England
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Searcys and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Searcys
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
