At a Glance
- Tasks: Support business improvement by managing reports, records, and administrative tasks.
- Company: Join a well-established organisation focused on performance and improvement.
- Benefits: Earn £15.70 per hour with a chance for contract extension.
- Other info: Equal opportunities employer welcoming diverse applicants.
- Why this job: Gain valuable experience in a dynamic business support environment.
- Qualifications: Previous admin experience and strong organisational skills required.
Our client is seeking a highly organised and detail-focused Business Improvement Administration Assistant to join their Business Improvement team on a temporary six-month contract with the likelihood for extension beyond this.
Rate: £15.70 per hour
Hours: 35 per week
Key Duties:
- Run and distribute daily, weekly and monthly performance reports.
- Process Subject Access Requests in accordance with data protection requirements.
- Maintain and update records, trackers and filing systems.
- Log, file and process complaints, appeals and investigation-related documentation.
- Collate and prepare information for management reporting.
- Ensure all records are managed and retained in accordance with organisational policies and procedures.
- Support the Business Improvement Manager with additional administrative tasks as required.
Key Responsibilities:
- Reporting and Performance Information: Produce critical business data reports using reporting systems and Microsoft Office applications. Record and maintain accurate data within trackers and databases. Distribute reports to relevant managers, departments and stakeholders in a timely manner. Assist in monitoring performance and supporting continuous improvement initiatives.
- Information Governance: Process Subject Access Requests, gathering and collating relevant information. Ensure requests are completed within required timescales. Redact information appropriately and in accordance with Data Protection legislation and organisational procedures.
- Records and Case Management: Record, file and maintain complaints, appeals and other case-related documentation. Ensure records are processed accurately and within agreed deadlines. Support the analysis of trends and reporting requirements through accurate record keeping.
- Records Retention and Compliance: Maintain effective filing systems, both electronic and paper-based. Ensure records are managed in line with document retention policies and data protection obligations. Support compliance with relevant information management requirements.
The ideal candidate will have:
- Previous administrative experience.
- Strong attention to detail and accuracy.
- Excellent organisational and time management skills.
- Experience using Microsoft Office applications, particularly Excel and Outlook.
- The ability to handle confidential information with discretion.
- Strong communication skills and the ability to work effectively with a range of stakeholders.
- Experience of data reporting, records management or information governance processes would be advantageous.
Contract Details:
- Temporary Contract: 6 months, likely extension
- Hours: 35 hours per week
- Pay Rate: £15.70 per hour
This is an excellent opportunity to gain experience within a busy business support function, contributing to performance reporting, information governance and administrative processes for a well-established client organisation.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Business Improvement Administrator in Perth employer: Search
Search is an exceptional employer that values innovation and growth, offering a dynamic work culture where employees can thrive in their careers. With hybrid working options in vibrant cities like Edinburgh and London, we provide our team with the flexibility to balance work and life while enjoying competitive salaries, comprehensive benefits, and opportunities for professional development in the travel industry.
StudySmarter Expert Advice🤫
We think this is how you could land Business Improvement Administrator in Perth
✨Join Business Intelligence Meetups
We can’t stress enough how beneficial it is to attend local Business Intelligence meetups and events. These gatherings often bring together industry professionals and can lead to short-term, temporary roles—perfect if you’re looking to land something quickly. Plus, you’ll get to learn some insider tips and tricks from those already in the game!
✨Leverage Online Freelancing Platforms
Since you’re searching for a temporary gig, check out freelancing platforms like Upwork or Freelancer where businesses often post short-term BI projects. This can be a great way to build your portfolio and gain experience while also showcasing your skills to potential future employers.
✨Show Off Your BI Projects
Whether you’re working on a personal project or a past endeavour, put your work out there! Create a public portfolio that highlights your best Business Intelligence analyses or visualisations. It’ll give you a leg up when you’re approaching companies like Search, showing exactly what you can bring to the table.
✨Tap Into University or College Networks
If you're currently studying or recently graduated, make sure to use your university's career services. Many educational institutions have partnerships with companies looking for temporary talent in Business Intelligence, so keep an eye out for exclusive job postings or internship fairs that could lead to a quick placement.
We think you need these skills to ace Business Improvement Administrator in Perth
Some tips for your application 🫡
Show Off Your Data Skills:In business intelligence, it's crucial to highlight your analytical skills and experience with data tools. Make sure your CV showcases any relevant software you’ve used, like SQL, Tableau, or Power BI. Add specific examples of how you've used data to drive insights or improvements in previous roles, even if they were in academic projects or internships.
Keep it Concise and Impactful:For a temporary role like this, hiring managers often have limited time to sift through applications. Get straight to the point in your CV and cover letter. Use bullet points for your achievements, showcasing the impact you've made, like percentage increases in efficiency or specific results from your analyses.
Flexibility is Key:Since this is a temporary position, make sure to emphasise your adaptability. Mention your quick learning abilities and experiences where you adapted to new tools or processes rapidly. This will show that you can jump in and start contributing effectively from day one at Search.
Craft a Tailored Motivation Statement:In your cover letter, focus on why you’re excited about this temporary role at Search. Talk about your interest in business intelligence and how this position aligns with your career goals. Remember, it’s not just about what you can offer, but why you’re passionate about becoming part of their team, even for a short time!
How to prepare for a job interview at Search
✨Brush Up on Your Data Skills
For a business intelligence role, you'll want to showcase your analytical skills and familiarity with data visualisation tools like Tableau or Power BI. Be ready to tackle technical questions or case studies demonstrating your ability to interpret data and make insightful recommendations.
✨Plan Your Portfolio of Projects
Since this is a temporary position, we should highlight any past projects you've worked on in business intelligence. Prepare a portfolio that includes a couple of key pieces where you've effectively utilised data to drive decisions—this will show that you're not just a quick fix but someone who can deliver immediate value.
✨Demonstrate Your Adaptability
Temporary roles often require us to hit the ground running, so be ready to discuss how you quickly adapt to new tools, teams, and environments. Share specific examples from previous experiences where you thrived under pressure or had to learn a new system or process in a short time frame.
✨Have Your Metrics Ready
In business intelligence, quantifying your impact is key. Come prepared to share metrics from your past work: think percentages, growth figures, or efficiency improvements. This will really help us paint a picture of how your contributions directly benefited those previous roles.
