At a Glance
- Tasks: Join us as a Payroll & HR Administrator, managing payroll and supporting HR tasks.
- Company: Search Consultancy is a trusted partner in recruitment, known for its friendly and professional team.
- Benefits: Enjoy flexible working hours, a competitive salary, bonuses, and market-leading benefits.
- Other info: This is a part-time, 12-month fixed-term contract with potential for permanent placement.
- Why this job: This role offers a chance to blend payroll accuracy with HR support in a welcoming environment.
- Qualifications: Experience in payroll or HR administration is essential; CIPD qualification is a plus but not required.
The following information aims to provide potential candidates with a better understanding of the requirements for this role.
Based in Edinburgh South Gyle | Fully office-based role
Part-Time | 22 hours per week | Flexible working patterns available
12-month Fixed-Term Contract (Maternity Cover) | Potential to become permanent
Salary up to £28,000 pro-rata + Bonus (up to 10%) & Market-Leading Benfits
Search Consultancy is proud to be working exclusively with one of our long-standing clients based in South Gyle to recruit an experienced Payroll & HR Administrator for a part-time role.
This is a fantastic opportunity to join a friendly and professional team in a varied role that blends payroll coordination with broader HR administrative support. While this position sits within the HR function, it will play a key role in ensuring the accuracy and timeliness of all payroll-related processes.
We\'re offering 22 hours per week and can provide flexibility around how those hours are worked - whether that\'s over 3 full days or spread across 4-5 shorter days
Key Responsibilities:
Payroll Focused Duties (Primary):
* Maintain and update employee records and payroll data to ensure all changes (new starters, leavers, salary amendments, etc.) are accurately reflected ahead of payroll deadlines.
* Liaise closely with the internal payroll provider to ensure smooth monthly processing.
* Act as the main point of contact for all payroll-related queries, escalating more complex issues as needed.
* Assist in calculating and verifying pay elements such as bonuses, overtime, and statutory payments (e.g. SSP, SMP).
* Support annual payroll processes including P60s, P11Ds, and audit requests.
HR Administration Duties (Secondary):
* Oversee onboarding processes including Right to Work (RTW) checks, pre-employment screening, and contract preparation.
* Ensure accurate and compliant management of electronic employee files and HR documentation in line with GDPR and company policy.
* Respond to general HR queries, providing first-line support to employees and escalating as required.
* Generate standard HR letters and assist with wider HR project work as directed.
* Compile and provide HR reports and MI to support strategic decision-making.
* Assist with the administration of HR-related invoices and payments.
What We\'re Looking For:
* Essential: Prior experience in a payroll or HR administration role with strong exposure to payroll processes.
* Ideally CIPD-qualified or studying towards (but not essential if experience is strong).
* Excellent attention to detail and a proactive, organised approach to managing priorities.
* A confidential and trustworthy approach, especially when handling sensitive payroll and employee information.
* Strong communication skills and the ability to liaise confidently with stakeholders across the business.
* Proficient in Microsoft Office, especially Excel, and able to quickly adapt to new sytems
This is a great opportunity for someone who enjoys combining payroll accuracy with broader HR support and is looking for a flexible, part-time position within a welcoming and well-established business.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
Payroll & HR Administrator - Part Time in Edinburgh employer: Search
Join a supportive and professional team in Edinburgh South Gyle as a Payroll & HR Administrator, where flexibility and work-life balance are prioritised. With a competitive salary, market-leading benefits, and opportunities for personal growth, this role offers a meaningful way to contribute to the organisation while enjoying a collaborative work culture. Embrace the chance to develop your skills in a friendly environment that values diversity and inclusion.
StudySmarter Expert Advice🤫
We think this is how you could land Payroll & HR Administrator - Part Time in Edinburgh
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Search.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Search looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Payroll & HR Administrator - Part Time in Edinburgh
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Search, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Search.
How to prepare for a job interview at Search
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Search. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Search. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
