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- Tasks: Support Commercial and Technical departments with administration and operations.
- Company: Join one of the UK's top housebuilders known for quality and customer satisfaction.
- Benefits: Enjoy a competitive salary, annual bonus, and a commitment to diversity and personal development.
- Why this job: Be part of a respected team that values your growth and offers a dynamic work environment.
- Qualifications: Experience in property administration and knowledge of COINS system required; strong organisational skills essential.
- Other info: Full-time role based in Bathgate, Scotland.
The predicted salary is between 20800 - 36400 £ per year.
Search Bathgate, Scotland, United Kingdom
Operations Administrator
Search Bathgate, Scotland, United Kingdom
1 day ago Be among the first 25 applicants
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This range is provided by Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Direct message the job poster from Search
Are you ready to take the next step in your career with a company that values your growth and success? My client is looking for a proactive and detail-oriented Operations Administrator to join their team in Bathgate.
Why Join Us?
My client is one of the UK’s largest and most respected housebuilders, known for delivering high-quality homes and outstanding customer satisfaction. As part of our team, you’ll enjoy:
- Competitive salary of £26,000
- Annual bonus
- 5-star housebuilder reputation
- Commitment to diversity, inclusion & personal development
- Contributory pension scheme
Your Role
You’ll support both our Commercial and Technical departments, ensuring smooth operations and effective administration across the business.
Key Responsibilities
Commercial:
- Administer tender processes and subcontractor documentation
- Maintain insurance trackers and COINS records
- Manage subcontractor accreditations via CQMS
- Process timesheets, payment trackers, and expenses
- Handle invoice and payment applications
- Maintain H&S and O&M manuals
Technical:
- Raise purchase orders and manage invoices/fees
- Update drawing registers and manage Premier Guarantee platform
- Assist with procurement and certification tracking
- Attend meetings and manage action logs
What You’ll Bring
- Experience in property administration
- COINS system knowledge is essential
- Familiarity with Bluebeam (preferred but not required)
- Strong organisational and communication skills
- Proficiency in Microsoft 365 and diary management
- Calm and efficient under pressure
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
-
Industries
Office Administration and Administrative and Support Services
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Operations Administrator employer: Search
Contact Detail:
Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Familiarise yourself with the COINS system, as it's essential for this role. Consider taking an online course or watching tutorial videos to boost your confidence and understanding of how it works.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Be ready to discuss these during any interviews to demonstrate your capability.
✨Tip Number 3
Research the company’s values and recent projects. Being knowledgeable about their work will not only impress your interviewers but also help you tailor your responses to align with their goals.
✨Tip Number 4
Practice your communication skills, especially in a professional context. You might be asked to explain complex processes or documents, so being clear and concise is key to making a good impression.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in property administration and any familiarity with the COINS system. Use specific examples to demonstrate your organisational and communication skills.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive nature and attention to detail. Mention why you are interested in the Operations Administrator role and how your skills align with the company's values and needs.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft 365 and any experience with diary management. If you have knowledge of Bluebeam, be sure to include that as well, even if it's not essential.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Search
✨Know Your Systems
Familiarise yourself with the COINS system, as it's essential for the role. If you have experience with Bluebeam, be ready to discuss it, even if it's not a requirement.
✨Demonstrate Organisational Skills
Prepare examples that showcase your strong organisational abilities. Think of times when you managed multiple tasks or projects efficiently, especially under pressure.
✨Highlight Communication Skills
Since the role involves liaising with various departments, be prepared to discuss how you've effectively communicated in past roles. Use specific examples to illustrate your points.
✨Research the Company
Understand the company's reputation as a leading housebuilder and their commitment to diversity and inclusion. This knowledge will help you align your answers with their values during the interview.
