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- Tasks: Coordinate and deliver engaging workplace events that enhance community and employee experience.
- Company: Dynamic company focused on creating a welcoming and vibrant office culture.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Why this job: Join a passionate team and make a real impact on workplace culture and experiences.
- Qualifications: Experience in event coordination or customer service with strong organisational skills.
- Other info: Opportunity to grow in a fast-paced, people-centric environment.
In this highly visible and client focused role, you will support the end to end delivery of workplace events, meetings, and activations that enhance community, engagement, and employee experience reflecting the commitment to world class workplace standards and hospitality.
Working closely with the Senior Events Coordinator, Workplace Experience Manager, AV, Catering, and Front of House teams, you will help create seamless, welcoming and memorable events that bring culture to life. This role is ideal for someone passionate about service excellence, event coordination, and workplace experience, with strong organisational skills and an enthusiasm for creating a dynamic and engaging office environment.
Key Responsibilities- Event Delivery & Operations
- Support the full lifecycle of internal meetings & events from initial briefing through delivery and wrap up.
- Conduct daily checks of all meeting and event spaces to ensure cleanliness, readiness and alignment.
- Assist with room set ups, turnarounds and resets (furniture, layouts, AV, decor, materials).
- Coordinate with Catering, AV, and Front of House teams to ensure flawless execution.
- Manage guest arrival, sign ins and on the day support (queries, directions, troubleshooting).
- Follow workplace experience standards designed to create a welcoming and engaging environment for employees and visitors.
- Support experience-led activities and activations that enhance community, connection, and workplace culture.
- Log and escalate any issues to the Senior Coordinator or Experience Manager promptly.
- Maintain accurate bookings and updates in Korbyt (room reservation system).
- Track attendance, catering numbers, layouts, and event requirements.
- Support with guest lists, name badges, materials ordering, and inventory.
- Coordinate vendor deliveries and supplies where required.
- Follow standard operating procedures to ensure consistency across events and experiences.
- Use established processes to address straightforward queries or issues.
- Be a welcoming first point of contact for employees and guests within event spaces.
- Provide exceptional customer service in line with workplace experience philosophy.
- Assist in delivering workplace services (e.g., office supplies, onboarding setups, community engagement activities) as needed.
- Support small scale events and experiences that help make the office a destination of choice.
- Work closely with the Senior Events Coordinator and Workplace Experience Manager.
- Support the wider Workplace Experience team during peak times or major events.
- Participate in regular team meetings and contribute ideas for improving service delivery.
- Uphold a positive, collaborative and solutions oriented team culture.
- Experience in event coordination, hospitality, workplace experience, or customer facing roles (corporate experience desirable).
- Confident, warm, and service focused with excellent communication skills.
- Strong organisational and multitasking abilities, capable of managing multiple bookings and tasks simultaneously.
- High attention to detail, especially in room presentation and event readiness.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Positive attitude, proactive mindset, and passion for creating exceptional experiences.
- Ability to follow defined procedures while using initiative when solving simple problems.
- Comfortable working in a fast paced, people centric environment.
- Complete all required HSE training at a satisfactory level.
- Follow all safety policies, including incident reporting and emergency procedures.
- Maintain and wear appropriate PPE when required.
- Apply safe manual handling techniques and escalate anything unsafe.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Meeting & Events Coordinator in London employer: Search
Contact Detail:
Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meeting & Events Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the events and hospitality industry. Attend local meetups or online webinars to make new contacts. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos and testimonials. This will give potential employers a taste of what you can bring to the table and help you stand out from the crowd.
✨Tip Number 3
Be proactive! Don’t just wait for job postings to appear. Reach out directly to companies you admire and express your interest in working with them. A friendly email can go a long way in landing that dream role.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Make sure to tailor your application to highlight your event coordination experience and passion for creating memorable experiences.
We think you need these skills to ace Meeting & Events Coordinator in London
Some tips for your application 🫡
Show Your Passion: When you're writing your application, let your enthusiasm for event coordination and workplace experience shine through. We want to see that you’re genuinely excited about creating memorable experiences for employees and guests!
Tailor Your Application: Make sure to customise your application to reflect the specific skills and experiences mentioned in the job description. Highlight your organisational skills and any relevant experience in hospitality or customer service that aligns with what we’re looking for.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and structure your thoughts well so we can easily see how you fit into our team. Remember, we appreciate attention to detail!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting role. We can’t wait to hear from you!
How to prepare for a job interview at Search
✨Know Your Events Inside Out
Before the interview, brush up on your knowledge of event coordination. Familiarise yourself with the types of events the company hosts and think about how you can contribute to making them memorable. Be ready to discuss your past experiences and how they relate to the role.
✨Showcase Your Organisational Skills
This role requires strong organisational abilities, so come prepared with examples of how you've successfully managed multiple tasks or events simultaneously. Use specific instances to demonstrate your attention to detail and ability to keep everything running smoothly.
✨Emphasise Teamwork and Collaboration
Since you'll be working closely with various teams, highlight your experience in collaborative environments. Share stories that showcase your ability to work well with others, especially in high-pressure situations, and how you contribute to a positive team culture.
✨Bring Your Customer Service A-Game
As a Meeting & Events Coordinator, exceptional customer service is key. Prepare to discuss how you've gone above and beyond for clients or guests in previous roles. Show your enthusiasm for creating welcoming experiences and how you handle queries or issues effectively.
