At a Glance
- Tasks: Manage purchase orders and track inventory for a leading HVAC distribution company.
- Company: Join a dynamic HVAC wholesale business with a focus on teamwork and efficiency.
- Benefits: Competitive salary, growth opportunities, and a supportive work environment.
- Other info: Diverse workplace welcoming all applicants, fostering an inclusive culture.
- Why this job: Be part of a fast-paced industry and make a real impact on supply chain operations.
- Qualifications: Experience in purchasing or supply chain, with strong organisational skills.
The predicted salary is between 25000 - 35000 £ per year.
The Purchasing Administrator supports the procurement and inventory functions of a wholesale HVAC distribution business. This role is responsible for processing purchase orders, coordinating with suppliers, tracking inventory levels, maintaining accurate purchasing records, and ensuring timely product availability for customers and branch operations. The ideal candidate is highly organized, detail-oriented, and experienced in fast-paced B2B supply chain environments.
Key Responsibilities
- Create, process, and manage purchase orders for HVAC equipment, parts, tools, and supplies
- Monitor inventory levels and assist with replenishment planning
- Maintain accurate supplier pricing, lead times, and product records within ERP systems
- Communicate with vendors regarding order confirmations, delivery schedules, shortages, and backorders
- Track shipments and resolve discrepancies related to orders, invoices, or deliveries
- Coordinate with warehouse, sales, and operations teams to ensure product availability
- Assist with forecasting and purchasing reports
- Ensure purchasing activities comply with company policies and budget guidelines
- Maintain organized purchasing documentation and audit trails
- Identify opportunities for cost savings and process improvements
Required Skills & Qualifications
- Previous experience in purchasing, procurement, inventory control, or supply chain administration
- Experience in wholesale distribution, HVAC, construction supply, plumbing, or industrial products preferred
- Strong understanding of purchasing processes and inventory management
- Proficiency with ERP systems and Microsoft/Google systems
- Excellent organizational and multitasking abilities
- Strong communication and negotiation skills
- High level of accuracy and attention to detail
- Ability to work effectively in a fast-paced B2B environment
Preferred But Not Essential Qualifications
- Experience working with HVAC products, components, or technical wholesale distribution
- Knowledge of supplier lead times, seasonal demand planning, and stock control
Key Performance Indicators (KPIs)
- Purchase order accuracy
- Inventory availability and stock-out reduction
- Supplier on-time delivery performance
- Invoice discrepancy resolution time
- Backorder management
- Inventory turnover support
- Cost savings and purchasing efficiency
If you have previous experience and would like more information, APPLY NOW!
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Purchasing Administrator in Leeds employer: Search
As a Purchasing Administrator in our dynamic HVAC wholesale distribution business, you will thrive in a supportive work culture that values collaboration and innovation. We offer competitive benefits, opportunities for professional growth, and a commitment to employee development, ensuring you can advance your career while contributing to our mission of delivering exceptional service to our customers. Join us in a fast-paced environment where your skills in procurement and inventory management will be recognised and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Administrator in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in the HVAC industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its products. Understand their supply chain processes and be ready to discuss how your experience aligns with their needs. Show them you’re not just another candidate!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Let’s get you that Purchasing Administrator role!
We think you need these skills to ace Purchasing Administrator in Leeds
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in purchasing and inventory control. We want to see how your skills align with the HVAC wholesale industry, so don’t be shy about showcasing relevant roles or projects!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background makes you a perfect fit for our fast-paced B2B environment. Keep it concise but impactful!
Showcase Your Organisational Skills:As a Purchasing Administrator, being organised is key. In your application, highlight specific examples of how you've managed multiple tasks or projects simultaneously. We love seeing those detail-oriented skills in action!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Search
✨Know Your Stuff
Make sure you brush up on your knowledge of purchasing processes and inventory management. Familiarise yourself with HVAC products and the specific challenges in the B2B distribution sector. This will show that you're not just interested in the role, but that you understand the industry.
✨Show Off Your Organisational Skills
As a Purchasing Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight how you maintained accuracy in your work, especially when dealing with purchase orders and inventory levels.
✨Communicate Like a Pro
Strong communication skills are essential for this role. Be ready to discuss how you've effectively communicated with suppliers and internal teams in the past. Practice articulating your thoughts clearly and confidently, as this will help you stand out during the interview.
✨Think Cost Savings
Employers love candidates who can identify opportunities for cost savings. Come prepared with ideas or examples of how you've contributed to cost efficiency in previous roles. This shows that you're proactive and can add value to their operations right from the start.
