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- Tasks: Support the HR team with administration and assist with payroll queries.
- Company: Leading business in Fife offering a collaborative work environment.
- Benefits: Up to £14.00 per hour, holiday pay, and hybrid working options.
- Why this job: Gain valuable HR experience while making a real impact in a dynamic team.
- Qualifications: Previous HR or admin experience is essential; CIPD studies preferred.
- Other info: Potential for contract extension or permanent position with excellent career growth.
Based in Kirkcaldy | hybrid working available (Monday & Wednesday in-office days) Full Time hours | Monday to Friday | 36 hours per week Temp role for a minimum of 3 months | likely to go longer & may become permanent Pay rate up to £14.00 per hour + holiday pay (depending on experience).
Search Consultancy are delighted to be partnered exclusively with a leading business in Fife to recruit this role on an initial 12 week contract which is very likely to be extended & may become permanent.
The successful candidate will be responsible for providing comprehensive Administration support to the HR team across a number of functions to ensure that the team can provide a professional HR service across the business.
Duties involved in this role will include:
- Acting as a first point of contact for all managers & employees that require support with general HR or Payroll queries
- Investigating and escalating payroll queries to the company's payroll provider
- Preparing HR correspondence & documents to be signed-off by the HR Advisors / Head of HR
- Administration of Long Service Awards, flexible working requests & early retirement applications
- Preparing and maintaining Excel sheets
- Collating and verifying pre-employment checks, ensuring they have been completed in line with company policies
- Processing of all new starter documentation & contract changes on the company HR system, submitting required documentation to the company's payroll provider
- Updating staff details throughout the employee life-cycle
- Providing sickness & absence information to managers on request to assist in the monitoring of absence triggers
- Assisting in the audit of the HR database to ensure that all information is accurate and up-to-date
- Collating and maintaining electronic staff files
- General administration for the team including processing of department mail, filing, photocopying & scanning of documents - as well as ad hoc tasks as directed
In order to be considered for this role your skills and experience should include:
- Previous experience within an HR, Recruitment or L&D Administration role - this experience is ESSENTIAL
- Candidates who have studied or are studying for CIPD or other HR qualifications would be preferred, although this is not essential
- Excellent interpersonal & communication skills, both written and verbal as you will be dealing with people of all levels within the business daily
- Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required
- Solid IT Skills including the full MS office suite (particularly Excel) - HR systems experience would be advantageous
If this is the role for you, apply now! Please note that only applicants who have the required skills and experience detailed above will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
HR Administrator employer: Search
Contact Detail:
Search Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to show them that you’re not just a fit for the role, but also for their team!
✨Tip Number 3
Practice common HR scenarios and questions. Role-playing with a friend can help you feel more confident and ready to tackle those tricky questions during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar faces!
We think you need these skills to ace HR Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Administrator role. Highlight your relevant experience in HR, Recruitment, or L&D Administration, and don’t forget to mention any qualifications like CIPD if you have them!
Show Off Your Skills: We want to see your excellent interpersonal and communication skills shine through. Use examples in your application that demonstrate how you've effectively communicated with different levels of staff in previous roles.
Be Organised: Since this role requires strong organisation skills, make sure your application reflects that. Keep your documents neat and structured, and consider using bullet points for clarity when listing your experiences.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Search
✨Know Your HR Basics
Make sure you brush up on key HR concepts and terminology. Familiarise yourself with common HR processes, especially those mentioned in the job description, like payroll queries and employee life-cycle management. This will show that you're not just interested in the role but also understand its core functions.
✨Showcase Your Communication Skills
Since you'll be dealing with people at all levels, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated in previous roles, especially in resolving HR-related issues or supporting colleagues. This will highlight your interpersonal skills.
✨Excel at Excel
Given the emphasis on solid IT skills, particularly in Excel, make sure you're comfortable with functions like VLOOKUP, pivot tables, and data analysis. You might even want to prepare a quick example of how you've used Excel in past roles to manage data or streamline processes.
✨Prepare for Scenario Questions
Anticipate questions that may ask how you'd handle specific HR situations, such as managing absence triggers or processing new starter documentation. Think through your responses and consider using the STAR method (Situation, Task, Action, Result) to structure your answers effectively.