At a Glance
- Tasks: Support senior leaders and manage diverse office operations in a fast-paced environment.
- Company: Dynamic company in Glasgow with a collaborative culture.
- Benefits: Competitive salary, private healthcare, generous leave, and pension contributions.
- Other info: Join a vibrant team with opportunities for personal and professional growth.
- Why this job: Be at the heart of business operations and make a real impact every day.
- Qualifications: Experience in admin roles, strong organisational skills, and advanced Microsoft Office proficiency.
Location: Glasgow
Salary: £32,000
Hours: Full-Time, Permanent
About the Role
We are looking for a highly organised and proactive Executive Team Administrator to provide first-class support to senior leadership and wider teams. This is a varied and fast-paced position where no two days are the same, offering the opportunity to play a central role in supporting business operations, project administration, marketing activities, and office coordination.
The successful candidate will enjoy working in a collaborative environment, have exceptional attention to detail, and thrive when managing multiple priorities.
Key Responsibilities
- Providing professional executive-level support to senior stakeholders and wider team
- Preparing, collating, and formatting board packs, monthly reports, presentations, and meeting documentation
- Producing high-quality correspondence, reports, minutes, and submissions
- Assisting with a range of HR administration and people-related activities
- Maintaining internal systems and technology platforms, including compliance and audit reporting
- Supporting financial administration, including invoicing, purchase orders, expenses, and budget tracking
- Assisting with fee forecasting and reporting
- Support team with presentations and tender submission documents
- Supporting marketing initiatives
- Coordinating meetings, and arranging appointments via Outlook and Teams
- Booking travel and accommodation for senior leaders and wider teams
- Maintaining project records and filing systems to ensure information is accurate and accessible
- Processing holiday, absence, and valuation documentation
- Organising team events, celebrations, and company social activities, including annual events
You'll bring:
- Experience within an administrative, PA, Executive Assistant, or office support role
- Outstanding organisational skills with the ability to juggle multiple tasks and deadlines
- Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel
- Excellent written communication and accurate typing skills
- Strong attention to detail and commitment to producing high-quality work
- Exceptional interpersonal skills and the ability to build relationships at all levels
- A proactive, solutions-focused approach and willingness to take ownership of tasks
- A positive, flexible, and team-oriented attitude
- The ability to handle sensitive information with professionalism, discretion, and confidentiality
Desirable:
- Experience using Adobe InDesign (training can be provided)
- Previous exposure to financial administration, reporting, or project support
Benefits
- Discounted parking
- Private Healthcare
- 27 days annual leave plus bank holiday and 2 week Christmas shutdown
- Pension Contribution
- Cycle to work scheme
If you're an enthusiastic and professional administrator who enjoys working at the heart of a busy business, we'd love to hear from you. Please contact Denise at the Glasgow office or email (url removed).
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Executive Assistant/Office Manager in Glasgow employer: Search
Search is an exceptional employer that values innovation and growth, offering a dynamic work culture where employees can thrive in their careers. With hybrid working options in vibrant cities like Edinburgh and London, we provide our team with the flexibility to balance work and life while enjoying competitive salaries, comprehensive benefits, and opportunities for professional development in the travel industry.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/Office Manager in Glasgow
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Search.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Search.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant/Office Manager in Glasgow
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Search.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Search. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Search
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Search, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Search, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Search could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Search as they’re likely seeking a candidate who can enhance their workplace culture.
