At a Glance
- Tasks: Provide PA & admin support to legal professionals in a dynamic law firm.
- Company: Leading law firm located in the heart of Edinburgh.
- Benefits: Negotiable salary, full-time hours, and potential for contract extension.
- Other info: Fast-paced environment with opportunities for professional growth.
- Why this job: Join a supportive team and gain valuable experience in the legal sector.
- Qualifications: Previous PA or senior admin experience, ideally within law.
The predicted salary is between 30000 - 40000 £ per year.
Edinburgh City Centre based | fully office-based role. Full time hours | 9:00am to 5:00pm | Monday to Friday. Fixed-Term Contract role for 6 months | potential to be extended. Salary fully negotiable depending on experience.
Search Consultancy are delighted to be working with a leading Law firm based in Edinburgh City Centre to recruit this role. The successful candidate will be responsible for providing comprehensive PA & Administration support to the Partners, Fee Earners & wider team within the firm's Property division. This is an initial 6 month contract with strong potential for the role to be extended beyond this.
Duties involved in this role will include:
- Carrying out extensive accurate typing & document production from digital dictation
- Completion of a variety of property documentation in accordance with instructions using company templates
- Ensuring correspondence & documentation are uploaded to the iManage system
- Working with PDF documents including document creation & using DocuSign
- Dealing with incoming calls, emails and correspondence - forwarding on when required
- Carrying out general administrative duties including mail distribution, scanning, printing & archiving of files & documents
- Providing support for meetings including arranging catering and IT assistance as well as booking travel and accommodation
- Onboarding of new clients to the firm & dealing with new matters including carrying out AML & conflict checks & sending letters of engagement
- Assisting with producing accurate invoices & financial reports for clients
- Processing & reconciling expenses and credit card statements
- Liaising with the Head of Legal Support to assist with the allocation of work across the teams and wider PA team
In order to be considered for this role your skills and experience should include:
- Previous experience as a PA or Senior Administrator carrying out duties in line with the above - this experience is ESSENTIAL and experience from within Law would very much be preferred
- Candidates with specific Property support experience from within Residential, Commercial or Rural would be preferred for this role, but this is not essential
- Excellent organisation skills & excellent attention to detail - with the ability to prioritise a very busy workload & pivot your focus when needed
- First class IT and typing skills including a good level of competence with the MS Office suite and preferably experience of using digital dictation & document management software
- First class communication skills - both written & verbal
If this is the role for you, apply now! Please note that only applicants who have the required skills and experience detailed above will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
PA - Legal in Edinburgh employer: Search
Join a leading law firm in the heart of Edinburgh City Centre, where you will be part of a dynamic team that values collaboration and professional growth. With a fully office-based role offering a supportive work culture, comprehensive training, and opportunities for career advancement, this position is ideal for those seeking a meaningful and rewarding career in the legal sector. Enjoy a competitive salary, flexible working arrangements, and the chance to contribute to high-profile property cases while being surrounded by experienced professionals.
StudySmarter Expert Advice🤫
We think this is how you could land PA - Legal in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for those interviews! Research the law firm and its property division thoroughly. We want you to be able to discuss how your skills align with their needs, so practice common interview questions and have some examples ready to showcase your experience.
✨Tip Number 3
Follow up after your interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We recommend mentioning something specific from your conversation to remind them of your fit for the position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always on the lookout for talented individuals like you to join our team!
We think you need these skills to ace PA - Legal in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the PA - Legal role. Highlight your previous experience as a PA or Senior Administrator, especially if you've worked in a law firm or have property support experience. We want to see how your skills match what we're looking for!
Show Off Your Skills:Don’t hold back on showcasing your organisation and communication skills. Mention specific examples where you’ve successfully managed a busy workload or dealt with clients. This will help us see how you can thrive in our fast-paced environment.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points for your key achievements and responsibilities. We appreciate straightforwardness, so make it easy for us to see why you’re the right fit!
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It’s super easy and ensures your application goes directly to us. Don’t miss out on this opportunity – we can’t wait to hear from you!
How to prepare for a job interview at Search
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA - Legal role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like document production and client onboarding. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Experience
Be ready to discuss your previous experience as a PA or Senior Administrator, especially if it relates to the legal field. Prepare examples of how you've handled similar duties, such as managing correspondence or producing financial reports. This will help the interviewers see how your background aligns with their needs.
✨Demonstrate Your IT Skills
Since the role requires strong IT skills, be prepared to talk about your proficiency with MS Office and any document management software you've used. If you have experience with digital dictation or iManage, mention it! You might even want to bring up a specific project where your tech skills made a difference.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the firm's approach to property law, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the firm is the right fit for you.
