Admin Support

A leading firm of solicitors with offices in Surrey are seeking a team administartor to help support the office environment. The legal firm works with individuals, families, businesses and organisations throughout the South of England and beyond, providing a full range of legal services.

Main duties and responsibilities:

To liaise with all members of the department to ensure that good management of diaries.
Meeting with clients to assist with the preparation of documents, ie, Form E financial statements, to include obtaining necessary documents, collating and scheduling the same, liaising with client in relation to amendments to documents, etc.
Ensuring new enquiries are dealt with promptly.
To ensure that all family Court hearing and directions are diarised and actioned at the appropriate time.
To liaise with clients, Counsel, the Court and other third parties to include by e-mail telephone, in person, etc.
Preparation of bills for the department for approval by fee earner and sending to client.
Initial credit control for the department, liaising with fee earners in the department in relation to outstanding invoices and action to be taken, ie, referral to credit control, ensuring the action is taken.
Dealing initially with any queries raised by a client, in consultation with the fee earner, in relation to fees incurred.
To liaise with clients to ensure funds have been received on account in relation to Counsel’s fees and other disbursements.
Arranging payment of Counsel’s fees, etc, upon receipt of invoice.
Daily monitoring of Court Portal – up-date on case status, approved, sealed order, notice of hearing, etc.
Preparation of hearing bundles together with other practice direction documents in advance of Hearings. Being aware of and keeping up-dated in relation to the Practice Direction rules in relation to hearing bundles.
Preparation of cost statements (Form H, Form H1, N260) in advance of hearings and ensuring these are filed and served in accordance with the Court directions.
Ensuring files are correctly set up in proclaim and ensuring that all compliance checks have been completed.
BigHand dictations.
Preparation of standard letters to be sent to clients (using standard templates, ie, enclosing Notice of Hearing, etc.
Organising and taking minutes in relation to Department meetings.
Other department admin.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.