Trainee Company Secretary

Our client seeks a Trainee Company Secretary to join their team.

Role Profile:

Responsible for providing professional administrative support in the day-to-day company secretarial duties for the group. The role is to ensure that service levels are met at all times but in a manner that is consistent with relevant policies, procedures, and regulations.

Key Responsibilities:

• Managing record keeping for the Group.
• Assisting with the preparation and circulation of papers for Board and shareholder meetings.
• Assisting with minute taking.
• Assisting with diary management for board meetings.
• Supporting the Company Secretary in any research or project-related work.
• Assisting the Company Secretary in developing and implementing appropriate corporate governance policies and procedures for the Group.
• Working with the Compliance Department to assist with the Group\’s compliance with the AML/CFT Rules, Companies Act, and regulatory/license conditions.
• Assisting with any CDD enquiries for the group.
• Assisting with the maintenance and administration of the client\’s statutory records.
• Assisting with the management of the client\’s internal corporate governance record keeping.
• Assisting with the drafting of minutes for Board, Committee, and Shareholder meetings.
• Collation, preparation, and circulation of papers for Board, Committee, and Shareholder meetings.
• Assisting the Company Secretary in developing and implementing any corporate governance policies and procedures for the client.
• Assisting the client with their compliance with the AML/CFT Rules, Companies Act, Collective Investment Schemes Regulations, and FSA license conditions.
• Diary management for client meetings.
• Assisting with any CDD enquiries for the client.

Key Skills and Experience:

• A minimum of 2 years\’ experience in a CSP or fund administration environment is required.
• A basic understanding of Corporate Governance practices.
• Competent IT skills in Excel, Word, Outlook, and relevant statutory related computer applications.
• Able to work under pressure, with the ability to manage own workload within specific timing deadlines.
• Ability to learn, develop, and adapt in an evolving working environment with changing demands and priorities.
• Strong verbal and written communication skills for interacting with board members, senior management, and external stakeholders.
• Excellent planning and organisational skills and high attention to detail in work.

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