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- Tasks: Manage maintenance tasks and ensure safety compliance for rental properties.
- Company: Join a well-established letting agency in Glasgow's vibrant West End.
- Benefits: Enjoy 29 days annual leave, discounted parking, pension, and career progression opportunities.
- Why this job: Kickstart your career in property with a supportive team and diverse responsibilities.
- Qualifications: Strong admin skills, excellent communication, and a proactive approach are essential.
- Other info: This role is fully office-based, perfect for those seeking hands-on experience.
The predicted salary is between 20000 - 26000 £ per year.
Maintenance/Lettings Administrator
Salary: £25,000 – £26,000 DOE
Location: Glasgow – West End
Hours: Mon – Fri 8.30 – 5.00
I am recruiting for a Maintenance/Lettings Administrator to join my client who are an established letting agents in the West End of Glasgow. The role is fully office based.
You will play a pivotal role in managing the upkeep and safety certification of their portfolio of rental properties. From initial report to final completion, you\’ll oversee all maintenance tasks, ensuring seamless operations within our maintenance and compliance departments. May be of interest for individuals looking for a start in the property sector. Strong admin skills are essential.
Key Responsibilities:
* Efficiently log repair requests received via phone and email into the system
* Keep Property Managers, landlords, and tenants informed throughout the repair process.
* Coordinate reported repairs by troubleshooting with tenants, scheduling and supervising jobs, and ensuring contractors fulfil their responsibilities promptly.
* Stay on top of outstanding invoices.
* Provide valuable support to Property Managers and Viewing Agents
* Facilitate communication between landlords, contractors, and other stakeholders in handling insurance claims and ensuring compliance with HMO regulations.
* Maintain safety compliance by overseeing safety checks and certifications, ensuring timely renewals
* Perform daily administrative tasks diligently, ensuring all communications are accurately logged and relevant correspondence is saved within the system
The successful candidate will possess:
* Excellent telephone manner
* Strong organisational and administrative skills
* Focused on accurate and timely completion of tasks
* Strong Team player with excellent behaviours and values
* Strong IT skills
* Managing and prioritising a busy work load
* Build rapport wherever possible
* Attention to detail
* Proactive approach
Benefits:
* 29 days annual leave (inc. bank holidays)
* Discounted parking permit
* Pension
* Progression opportunities
If you are an experienced administrator with an interest in progressing your career within the property and lettings market then please get in touch with Alice at the Glasgow office.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
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Lettings Administrator employer: Search Consultancy
Contact Detail:
Search Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lettings Administrator
✨Tip Number 1
Familiarise yourself with the property sector, especially lettings and maintenance. Understanding common terminology and processes will help you engage confidently during interviews and discussions.
✨Tip Number 2
Network with professionals in the property industry, particularly those in Glasgow. Attend local events or join online forums to connect with others who can provide insights or even refer you to opportunities.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Be ready to discuss these experiences in detail during your interview.
✨Tip Number 4
Research the company you're applying to. Knowing their portfolio and values will allow you to tailor your conversation and show genuine interest in their operations and culture.
We think you need these skills to ace Lettings Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative skills and any relevant experience in property management or lettings. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the property sector. Mention specific examples of how your skills align with the responsibilities listed, such as managing repair requests or coordinating with contractors.
Highlight Relevant Skills: In your application, emphasise your strong organisational skills, attention to detail, and ability to manage a busy workload. These are crucial for the Lettings Administrator role and will help you stand out.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential for this position.
How to prepare for a job interview at Search Consultancy
✨Showcase Your Organisational Skills
As a Lettings Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles. Highlight your ability to prioritise and keep track of various responsibilities.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. During the interview, emphasise your excellent telephone manner and your experience in liaising with different stakeholders. You might want to share a situation where you successfully resolved a conflict or facilitated communication between parties.
✨Familiarise Yourself with Compliance Regulations
Understanding safety compliance and HMO regulations is essential for this position. Research these topics beforehand and be ready to discuss how you would ensure compliance in your role. This shows your proactive approach and genuine interest in the property sector.
✨Prepare Questions for the Interviewer
Having thoughtful questions prepared can demonstrate your enthusiasm for the role. Ask about the company's approach to maintenance management or how they support their staff's professional development. This not only shows your interest but also helps you gauge if the company is the right fit for you.
