At a Glance
- Tasks: Coordinate facilities operations and manage tenant relationships in a dynamic environment.
- Company: Join a supportive team within a well-established organisation in Glasgow.
- Benefits: Enjoy a permanent role with great work-life balance and opportunities for growth.
- Other info: No two days are the same in this varied and rewarding role.
- Why this job: Be a key player in ensuring smooth day-to-day operations while developing valuable skills.
- Qualifications: Strong communication, organisational skills, and experience in facilities management preferred.
Are you an organised and proactive administrator looking to build a long-term career within facilities management? My client is seeking a Facilities Coordinator to join their busy and supportive team on a permanent basis. This is an excellent opportunity to become a key part of a well-established organisation, supporting the smooth day-to-day operation of facilities services while developing your skills within a fast-paced and rewarding environment. You will work directly with the Building Manager to ensure the smooth running of the day-to-day operations.
The successful candidate will be based in the Glasgow office, working Monday to Friday, 8:30am to 5:30pm.
Key Responsibilities
- Act as the primary point of contact for tenants, contractors, and suppliers.
- Manage and coordinate maintenance requests from initial report through to completion.
- Coordinate routine property inspections, move-ins, and move-outs.
- Respond to tenant queries and resolve day-to-day property issues efficiently.
- Maintain accurate property records and documentation.
- Identify operational challenges and implement practical solutions.
- Support the ongoing improvement of business systems, processes, and efficiencies.
- Oversee daily activities, including security, maintenance, cleanliness, and efficiency.
- Manage tenant relationships, ensuring satisfaction and adherence to lease agreements.
- Handle customer and employee issues and complaints.
Compliance Management
- Manage and monitor all statutory compliance requirements across the property portfolio.
- Track Gas Safety Certificates, EICRs, Legionella assessments, PAT testing, HMO requirements, and other property compliance obligations.
- Maintain an accurate compliance calendar and ensure all certifications remain up to date.
- Proactively manage upcoming deadlines and arrange inspections and renewals.
- Negotiate contracts with vendors and service providers.
- Ensure the safety and security of the centre and its occupants.
- Implement and maintain security protocols and systems.
About You
To be successful in this role, you will have:
- Excellent written and verbal communication skills.
- Experience in a similar position ideally within facilities management.
- Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively.
- A proactive and team-oriented approach to work.
- Good IT skills, including proficiency in Microsoft Office and Microsoft Teams.
- Previous experience in data entry, data processing, or an administrative support role.
- Strong attention to detail and a commitment to maintaining accurate records.
What's on Offer?
- A permanent position within a supportive and collaborative team.
- Monday to Friday working hours, providing a great work-life balance.
- An opportunity to develop your administration and facilities management experience.
- A varied role where no two days are the same.
Contact (url removed) for further information or click Apply Now to be considered.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Facilities Coordinator employer: Search Consultancy Ltd
Join a leading main contractor in Kendal, where you will be part of a dynamic and supportive work environment that values reliability and hard work. With competitive pay rates and the potential for ongoing employment, this role offers not just a job but a pathway to growth within a reputable company committed to health and safety. Experience the satisfaction of contributing to high-profile projects while working alongside skilled professionals in a fast-paced setting.
