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For Companies At a Glance
- Tasks: Provide top-notch admin support and manage complex information for our leadership team.
- Company: Join a dynamic company in Aberdeen with a collaborative and supportive culture.
- Benefits: Enjoy a competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Flexible working environment with potential for permanent position after 12 months.
- Why this job: Be at the heart of business operations and influence executive decision-making.
- Qualifications: Experience in admin roles and strong document preparation skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: Aberdeen / hybrid – Minimum 3 days a week in the office
Contract: Fixed-term - Initial 12 months contract with potential permanent position
Hours: Full-time / Part-time - Core hours between 10am-3pm
Salary: Competitive, dependent on experience
The Role
We are seeking a highly organised and proactive Management Assistant & Business Support to provide comprehensive administrative, operational, and technical document support across the business. This key role supports the leadership and management team while coordinating client and supplier portals, QHSE activities, document control, contractor and recruitment administration, and general office operations.
This role suits a detail-driven professional with strong technical documentation skills who enjoys managing complex information, supporting senior stakeholders, and ensuring high standards of accuracy and compliance in a dynamic working environment.
Key Responsibilities
- Executive & Business Support
- Provide high-level administrative and executive support to the company leadership and management team
- Coordinate email communication, mailboxes, diaries, meetings, travel arrangements
- Project Contractor, Applicant, Recruitment & Deployment Coordination
- Coordinate contractor onboarding, compliance checks, and documentation
- Support recruitment administration, applicant tracking, and interview coordination
- Maintain sub-contractor database
- Assist Marine Managers with incoming job requirements, checking sub-contractor availability, travel and interface with client
- Issue Job Instruction in line with Company sub-contractor management system
- Liaise with contractors, candidates, and hiring managers
- Client & Supplier Portals
- Maintain client and supplier portals, ensuring all documentation is current and compliant
- Upload, monitor, and manage certifications, policies, and contractual documentation
- Track portal requirements and deadlines, escalating risks or gaps as needed
- QHSE Support
- Provide administrative and document control support to Quality, Health, Safety & Environmental processes
- Assist with audits, policies, procedures, risk assessments, and compliance records
- Maintain training, incident, and certification records
- Document Quality Control & Technical Documentation
- Maintain document quality control systems, ensuring version control, approval workflows, and accessibility
- Technically prepare, format, proof, and quality-check business documentation, reports, and presentations
- Create and update professional reports, bid/support documents, procedural documentation, and presentations
- Ensure documents align with brand, compliance, and client requirements
- Manage confidential and sensitive documentation with discretion
- Office & Administrative Support
- Support day-to-day office operations and administration
- Maintain systems, databases, and operational records
- Assist with procurement, supplier coordination, and general administrative duties
About You
- Proven experience in a Business Support, Executive Assistant, Document Quality Control, or senior administrative role
- Strong technical document preparation and formatting skills
- Excellent attention to detail and document accuracy
- Self-motivated, highly organised problem solver with the ability to manage competing priorities
- Highly proficient using Microsoft Office (Word, Excel, PowerPoint) and online portal systems
- Experience supporting QHSE, contractor management, or recruitment processes is desirable
- Professional, discreet, and comfortable working with fast paced senior leadership
- Confidentiality, handle sensitive information with discretion and maintain confidentiality in all aspects of the role
- Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively
- Problem-Solving Abilities, Ability to anticipate needs and proactively address challenges that may arise in the executive's schedule or projects
What We Offer
- A varied, influential role at the core of business operations
- Exposure to executive decision-making and strategic projects
- A flexible, collaborative and supportive working environment
- Competitive salary and benefits package
- Opportunities for professional development
How to Apply
Please submit your CV and a short covering statement outlining your suitability for the role.
Management Assistant & Business Support in Inverurie employer: Seacroft Marine Consultants
Contact Detail:
Seacroft Marine Consultants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Assistant & Business Support in Inverurie
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Management Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show up with questions that demonstrate your interest in their operations and how you can support their leadership team effectively.
✨Tip Number 3
Practice your responses to common interview questions. We suggest focusing on your organisational skills and experience with document control, as these are key for the role. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Management Assistant & Business Support in Inverurie
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Management Assistant & Business Support role. Highlight your relevant experience and skills, especially in document control and administrative support. We want to see how you can bring value to our team!
Craft a Compelling Covering Statement: Your covering statement is your chance to shine! Keep it concise but impactful. Explain why you're the perfect fit for this role and how your background aligns with our needs. Remember, we love a proactive approach!
Showcase Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. Use clear formatting and structure to demonstrate your organisational skills right from the start. We appreciate precision!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Seacroft Marine Consultants
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around document control and administrative support. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As a Management Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your ability to prioritise effectively and maintain high standards of accuracy, as this will resonate well with the interviewers.
✨Demonstrate Technical Proficiency
Since the role requires strong technical documentation skills, be ready to discuss your proficiency in Microsoft Office and any online portal systems. You might even want to bring along samples of your work or describe specific projects where you showcased these skills.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company is the right fit for you.