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- Tasks: Provide top-notch admin support and manage complex information for the leadership team.
- Company: Join a dynamic company in Aberdeen with a collaborative and supportive culture.
- Benefits: Enjoy competitive pay, flexible hours, and opportunities for professional growth.
- Other info: Flexible working options and exposure to exciting projects await you.
- Why this job: Make a real impact while developing your skills in a fast-paced environment.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office are essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: Aberdeen / hybrid – Minimum 3 days a week in the office
Contract: Fixed-term - Initial 12 months contract with potential permanent position
Hours: Full-time / Part-time - Core hours between 10am-3pm
We are seeking a highly organised and proactive Management Assistant & Business Support to provide comprehensive administrative, operational, and technical document support across the business. This key role supports the leadership and management team while coordinating client and supplier portals, QHSE activities, document control, contractor and recruitment administration, and general office operations.
This role suits a detail-driven professional with strong technical documentation skills who enjoys managing complex information, supporting senior stakeholders, and ensuring high standards of accuracy and compliance in a dynamic working environment.
- Executive & Business Support
- Provide high-level administrative and executive support to the company leadership and management team
- Coordinate email communication, mailboxes, diaries, meetings, travel arrangements
- Project Contractor, Applicant, Recruitment & Deployment Coordination
- Coordinate contractor onboarding, compliance checks, and documentation
- Support recruitment administration, applicant tracking, and interview coordination
- Maintain sub-contractor database
- Assist Marine Managers with incoming job requirements, checking sub-contractor availability, travel and interface with client.
- Issue Job Instruction in line with Company sub-contractor management system
- Liaise with contractors, candidates, and hiring managers
- Upload, monitor, and manage certifications, policies, and contractual documentation
- Track portal requirements and deadlines, escalating risks or gaps as needed
- QHSE Support
- Provide administrative and document control support to Quality, Health, Safety & Environmental processes
- Assist with audits, policies, procedures, risk assessments, and compliance records
- Document Quality Control & Technical Documentation
- Maintain document quality control systems, ensuring version control, approval workflows, and accessibility
- Technically prepare, format, proof, and quality-check business documentation, reports, and presentations
- Create and update professional reports, bid/support documents, procedural documentation, and presentations
- Ensure documents align with brand, compliance, and client requirements
- Office & Administrative Support
- Support day-to-day office operations and administration
- Maintain systems, databases, and operational records
Proven experience in a Business Support, Executive Assistant, Document Quality Control, or senior administrative role. Highly proficient using Microsoft Office (Word, Excel, PowerPoint) and online portal systems. Experience supporting QHSE, contractor management, or recruitment processes is desirable. Problem-Solving Abilities, Ability to anticipate needs and proactively address challenges that may arise in the executive's schedule or projects. Exposure to executive decision-making and strategic projects. A flexible, collaborative and supportive working environment. Competitive salary and benefits package. Opportunities for professional development.
Management Assistant & Business Support in Aberdeen employer: Seacroft Marine Consultants
Contact Detail:
Seacroft Marine Consultants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Assistant & Business Support in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Management Assistant & Business Support role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their QHSE processes and document control systems. This will show that you’re not just another candidate, but someone who genuinely cares about contributing to their success.
✨Tip Number 3
Practice your problem-solving skills! Think of examples from your past experiences where you anticipated needs or tackled challenges. Being able to share these stories will highlight your proactive nature and make you stand out during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Good luck!
We think you need these skills to ace Management Assistant & Business Support in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Management Assistant & Business Support role. Highlight your organisational skills, attention to detail, and any relevant experience in administrative support or document control.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've supported senior stakeholders or managed complex information in previous jobs.
Showcase Your Technical Skills: Since this role requires strong technical documentation skills, be sure to mention your proficiency with Microsoft Office and any online portal systems. If you have experience with QHSE processes or recruitment, don’t forget to include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Seacroft Marine Consultants
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like document control and QHSE support. This will help you articulate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As a Management Assistant, being organised is crucial. Prepare examples of how you've successfully managed complex information or supported senior stakeholders in the past. Use specific scenarios to demonstrate your proactive approach and attention to detail.
✨Master Microsoft Office
Since proficiency in Microsoft Office is essential, brush up on your skills, especially in Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools in previous roles to create reports or manage data effectively.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest and helps you assess if it’s the right fit for you.