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- Tasks: Support daily business operations in finance, HR, and project administration.
- Company: Join a dynamic mechanical engineering consultancy in the energy sector.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Why this job: Be part of a growing team making a real impact in engineering solutions.
- Qualifications: 2+ years in business administration; strong communication and multitasking skills.
- Other info: Exciting office culture with opportunities for training and development.
The predicted salary is between 30000 - 37000 £ per year.
SDJ Design Engineering Ltd is a mechanical engineering consultancy operating within the Energy Construction and Decommissioning Sector. We offer engineering solutions to a diverse range of clients with varying requirements from concept development through to detailed design and build projects.
Based at the Whisky Bond, we are offering the opportunity for an enthusiastic and talented individual to join this growing business and to continue SDJ’s commitment to providing excellent engineering services to its clients.
This role will focus on day-to-day business administration around Finance, HR, office management and support to the Managing Director with some tasks relating directly to active projects. It will be a varied role that will suit someone with previous Business Administration experience and who is willing to get involved in all aspects of day to day business administration.
Role purpose: To assist in running of the business, its projects and its general administration.
Duties and responsibilities:
Finance and HR
- To process supplier invoices/ purchases/ expenses ready for monthly payment runs
- To issue sales invoices as instructed
- Credit control
- Processing Employee Expenses
- Payroll inputs (supported by a part time Bookkeeper)
- Company finance projections
- Managing and updating project specific costing documents (Excel)
- Liaising with internal and external stakeholders via phone and email as required
- Maintaining up to date details for employees ensuring compliance with relevant legislation
- Company policy training (including inductions) and ongoing focal point for information on company policies
- Updates to company policies in line with legislative changes (supported by an external HR support company)
- Supporting recruitment (Advertising, Candidate screening)
- Employee Contracts (Creating and issuing Offer Letters, Contracts of Employment etc.)
Business Administration
- To assist in project-specific administration
- Provide business/admin support to Managing Director as required
- Management of employee timesheets
- Managing weekly engineering meetings – creating agendas and producing minutes
- Managing monthly management meetings – creating agendas and producing minutes
- ISO Compliance and Auditing
- R&D Tax Relief Application support
- Coordinate meetings, including scheduling, preparing agendas, and taking minutes as needed.
Logistics
- Project specific – purchasing parts as required under direction of Engineers, logistics for shipping when necessary
- Organising travel for individuals undertaking site work
Office Management
- Handle incoming phone calls with professionalism and courtesy, addressing inquiries and directing calls as necessary.
- Coordinate with suppliers and contractors for office maintenance.
- Arrange internal events, such as staff outings and the annual Christmas Party
- Organise boardroom lunches
- Maintain office supply levels
Person specification
- Strong administrative background: at least 2 years previous experience working in an office environment in a similar role (Finance, HR or general business administration)
- Flexibility to adapt to changing priorities, procedures, and technologies in the administration function.
- Desire to train and develop in all areas of business administration
- Ability to multitask
- Experience using financial accounting systems (Xero) would be beneficial.
- Computer literacy, advanced skills in Excel, Strong skills in Word and PowerPoint
- Accuracy and attention to detail; due diligence
- Strong verbal and written communication abilities to liaise with various stakeholders, convey information clearly, and foster positive working relationships.
- Organised and self-motivated with minimal supervision
- Able to prioritise own work and deliver to tight deadlines
- Strong team player
- Positive, can do attitude
If you don’t meet every requirement but are excited about this role, we encourage you to apply. We value diverse perspectives and experiences.
Job Type: Full-time Permanent
Pay: £30,000.00-£37,000.00 per year
Schedule:
- 7.5 hour day
- Monday to Friday
- Flexible start/finish around core hours of 9am to 3pm
Work Location: In person
Job Type: Full-time
Application deadline: 21/11/2025
Business Administrator employer: SDJ Design Engineering Ltd
Contact Detail:
SDJ Design Engineering Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for a Business Administrator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching SDJ Design Engineering Ltd and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to finance and HR tasks. We want you to feel confident discussing your experience and how it aligns with the role’s requirements.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at SDJ Design Engineering Ltd.
We think you need these skills to ace Business Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous business administration roles, especially those related to finance and HR, to show us you’re the right fit for the position.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about joining SDJ Design Engineering Ltd and how your background aligns with our needs. Keep it concise but engaging – we want to see your personality!
Showcase Your Skills: Don’t forget to mention your computer literacy and any experience with financial accounting systems like Xero. We love candidates who can demonstrate their advanced Excel skills and attention to detail, so make sure these stand out in your application.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from us during the process!
How to prepare for a job interview at SDJ Design Engineering Ltd
✨Know Your Stuff
Before the interview, make sure you understand SDJ Design Engineering Ltd's role in the Energy Construction and Decommissioning Sector. Familiarise yourself with their projects and services, especially in finance and HR, as this will show your genuine interest and help you answer questions more effectively.
✨Showcase Your Skills
Prepare to discuss your previous business administration experience in detail. Highlight specific examples where you've managed finances, handled HR tasks, or supported senior management. Use the STAR method (Situation, Task, Action, Result) to structure your responses and demonstrate your impact.
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the company culture, team dynamics, or how they measure success in the Business Administrator role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
✨Be Professional and Personable
Remember that first impressions count! Dress appropriately, arrive on time, and maintain a positive attitude throughout the interview. Be friendly and approachable, as building rapport with the interviewers can make a significant difference in how they perceive you.