At a Glance
- Tasks: Manage purchasing activities, ensuring timely orders and supplier coordination.
- Company: Join a dynamic team focused on efficient procurement processes.
- Benefits: Competitive salary, flexible working hours, and opportunities for growth.
- Other info: Great chance to develop your career in a fast-paced environment.
- Why this job: Be a key player in maintaining product availability and improving procurement efficiency.
- Qualifications: Strong organisational skills and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
The Purchasing Administrator is responsible for the accurate and timely execution of all day-to-day procurement activities, ensuring materials and products are ordered, tracked, and delivered in line with business requirements. This role plays a critical part in maintaining product availability, stock accuracy, and supplier coordination, while ensuring all procurement, logistics, and customs data is correctly managed within company systems. The Purchasing Administrator supports the Procurement Manager by delivering high-quality operational execution across purchasing, inbound logistics coordination, and TSS (Trader Support Service) / customs processes, while proactively identifying risks and escalating issues.
Key Responsibilities
- Purchasing Execution & Order Management
- Raise and manage purchase orders accurately and in a timely manner.
- Confirm and maintain supplier pricing, order quantities, and delivery dates.
- Ensure all purchasing aligns with agreed min/max stock levels, demand requirements, and priorities set by the Procurement Manager.
- Maintain accurate supplier price lists and product data.
- Ensure all purchasing activity is correctly recorded, auditable, and traceable.
- Supplier Coordination (Day-to-Day Operations)
- Act as the primary contact for routine supplier communication.
- Manage and follow up on order acknowledgements, delivery confirmations, and order progress updates.
- Ensure suppliers meet agreed delivery commitments.
- Resolve routine supplier issues promptly and escalate delays, risks, or recurring issues to the Procurement Manager.
- Inbound Logistics Coordination (Execution)
- Coordinate all inbound shipments from supplier to SDG, including booking freight and transport, liaising with freight forwarders and hauliers, and tracking shipments and deliveries.
- Ensure shipments align with required delivery timelines.
- Update systems with accurate shipment status and delivery information.
- Flag delivery risks or delays immediately.
- Customs & TSS (Trader Support Service) Management
- Coordinate and execute all TSS and customs-related activities, including providing accurate data for customs declarations, liaising with TSS, customs agents, and freight forwarders, and supporting completion of import/export documentation.
- Ensure all shipment data is accurate, including commodity codes, product values, and country of origin.
- Monitor customs declarations and ensure timely clearance.
- Identify and escalate issues relating to delays at ports or borders, incorrect documentation, and duty/VAT discrepancies.
- Maintain accurate records of all customs documentation and transactions.
- Support compliance with UK/EU import regulations and internal procedures.
- Inventory & Stock Control (Execution Ownership)
- Monitor daily stock levels across all product ranges.
- Reorder stock in line with agreed min/max levels.
- Identify and report stock shortages, stock-out risks, overstock, or slow-moving items.
- Produce and distribute a daily stock-out report, highlighting risks and required actions.
- Ensure stock data is consistently accurate and up to date.
- Data Accuracy & Systems Management
- Maintain accurate data across procurement systems, including pricing, lead times, supplier details, and shipment and customs data.
- Ensure all purchasing, logistics, and customs transactions are correctly recorded.
- Support high levels of data integrity for reporting and decision-making.
- Assist in improving system usage and data processes.
- Supplier Performance Support
- Track supplier performance metrics, including delivery performance and lead times.
- Provide regular updates to the Procurement Manager.
- Support preparation for supplier reviews with accurate data.
- Follow up on agreed actions relating to performance issues.
- Issue Resolution & Escalation
- Resolve day-to-day operational issues, including delivery delays, quantity discrepancies, and documentation errors.
- Ensure minimal disruption to operations and sales.
- Escalate high-impact supply risks, repeated supplier failures, and customs or compliance issues in a timely manner.
- Communication & Reporting
- Provide regular updates on shipment status, late orders, stock risks, and customs/TSS issues.
- Maintain clear, proactive communication with internal teams.
- Contribute to daily and weekly procurement reporting.
- Process Efficiency & Continuous Improvement
- Identify opportunities to improve purchasing processes, supplier coordination, and logistics and customs workflows.
- Support implementation of process improvements.
- Contribute to building a more efficient and reliable procurement function.
The Purchasing Administrator is expected to be proactive, identify and flag risks early, maintain high levels of accuracy, and ensure tasks are followed through to completion.
KPIs
- Purchase order accuracy
- On-time order placement
- Supplier delivery adherence (execution support)
- Stock availability and reduction in stock-outs
- Data accuracy across systems (pricing, orders, customs data)
- Timely and accurate TSS/customs processing
- Speed and quality of issue resolution
- Shipment tracking accuracy
Purchase Administrator in Armagh employer: SDG
As a Purchasing Administrator at our company, you will thrive in a dynamic and supportive work environment that prioritises employee growth and development. We offer competitive benefits, a collaborative culture, and opportunities to enhance your skills in procurement and logistics, all while being part of a team that values accuracy and efficiency in delivering high-quality service. Join us in a location that fosters innovation and teamwork, making it an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Administrator in Armagh
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like SDG.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Purchase Administrator in Armagh
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to SDG:Your cover letter should read like you’re chatting directly to SDG. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like SDG.
How to prepare for a job interview at SDG
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at SDG!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at SDG. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into SDG's culture.
