Executive Assistant Office Manager

The Company

Sculpt Pro Aesthetics is a fast-growing, UK-based distributor of advanced aesthetic devices, supplying a comprehensive product portfolio to a global client base.

Our cutting-edge devices empower businesses to deliver results-driven solutions for a range of medical aesthetic treatments, including hair removal, body contouring, skin rejuvenation, and wrinkle reduction.

As our business continues to grow, we’re looking for a proactive, organised, and solutions-focused Executive Assistant/Office Manager to join us at our head office in Altrincham, Greater Manchester. This is an exciting opportunity for a highly capable individual to play a key role in supporting senior leadership, overseeing day-to-day office operations, and helping shape a positive, high-performing workplace culture.

Job Description

We are seeking a highly organised and dependable Executive Assistant/Office Manager to support the Managing Director and ensure the smooth operation of our office. In this varied and hands-on role, you’ll oversee administrative tasks, manage facilities and compliance, support HR and recruitment, and help maintain a high-functioning, positive workplace. You'll work closely with leadership, act as a key point of contact for internal teams and external partners and play a central role in keeping the business running efficiently.

Key Responsibilities

Executive & Administrative Support

·       Assist with managing the MD’s inbox and calendar: help monitor emails, book meetings, and support prioritisation of key communications

·       Make decisions and take initiative on the MD’s behalf when required

·       Arrange travel and accommodation for team members

·       Assist with legal and compliance tasks (e.g., T&Cs, contracts, documents)

Office, Facilities & Operations Management

·       Ensure the smooth running of the office on a daily basis

·       Submit invoices and receipts via accounting software

·       Oversee servicing and maintenance of on-site equipment and systems

·       Order and maintain stock of office supplies, ensuring key items are always available

·       Coordinate deliveries and on-site training sessions

·       Manage company correspondence and document filing

·       Liaise with suppliers, maintenance contractors, and service providers

·       Use the Atlas platform to manage and monitor facility compliance tasks, including safety checks and maintenance scheduling

·       Assist with fire safety procedures and act as First Aider for the site

·       Stay on top of staff training records and compliance documents, ensuring all files are complete and up to date

People & Culture

·       Liaise with our external HR provider

·       Support recruitment activities (posting jobs, scheduling interviews, onboarding)

·       Plan team-building events and social activities

·       Maintain a positive and supportive team environment

·       Help address internal disputes and escalate where needed

Customer Service & Communication

·       Provide occasional support to the Customer Service Manager with day-to-day enquiries and administrative tasks

·       Respond to customer emails and phone calls professionally when required

·       Assist in resolving customer issues by liaising with relevant internal teams.

·       Welcome and assist visitors, ensuring a positive first impression of the business

What You Need to Succeed

• Proven experience in a similar role (EA, PA, Office or Facilities Manager)
• A natural problem-solver with a calm, confident approach
• Strong customer service skills with the ability to communicate clearly and empathetically
• Highly organised with excellent attention to detail
• Confident decision-maker who can juggle competing priorities
• Friendly, approachable, and committed to supporting the wider team
• Discreet and trustworthy when handling confidential information
• Comfortable using digital tools and platforms (e.g., Atlas, accounting software, HR or compliance systems)

Salary & Benefits

• Competitive base salary: £35,000–£40,000 (DOE)
• Professional development and training support
• 25 days annual leave + bank holidays
• Annual company bonus
• Company pension scheme
• Free on-site parking
• Company events

Join Our Team!

If you're a proactive, organised, and people-focused professional who thrives on keeping things running smoothly and supporting leadership at the heart of a growing business — we’d love to hear from you.

Apply now or get in touch for a conversation about this exciting opportunity.