At a Glance
- Tasks: Support the Logistics Team and ensure smooth office operations while managing events.
- Company: Join a leading team working on the UK's high-speed rail project, HS2.
- Benefits: Flexible working options, professional development support, and a collaborative environment.
- Other info: Diversity and inclusivity are at the heart of our recruitment process.
- Why this job: Be part of a transformative project that connects cities and drives economic growth.
- Qualifications: Office management experience and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities
- Providing administrative support to the Logistics Team
- Establish, maintain and on project completion, demobilise office, stores and welfare facilities for the duration of the project if necessary
- Manage clerical / secretarial service to senior managers and staff
- Ensure smooth running of the office on a daily basis
- Compiling confidential and commercial documents: JV Board Reports, Responsible Procurement report and letters
- Manage Office logistics including office moves, seating plans, organising IT, and arranging access for staff and network access
- Organising and managing medium and large scale events, such as Christmas parties and team building, including sourcing venues, catering, logistics and guest list management
- Support Logistics Control Tower operations where required
Professional Development
Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, professional membership or attainment, for example.
Project Information
HS2 – the UK's new high speed rail network – will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high speed services. The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.
Health, Safety, Environment and Quality (HSEQ)
It is an SCSJV requirement that all employees, Design House, and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System, OHSAS 18001:2017 Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture’s operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develop a wider awareness of quality, environmental issues and demonstrate commitment to achieve continual improvement and Zero tolerance.
Diversity and Inclusion
HS2 - working with Skanska, Costain and STRABAG, closely monitors job applications to ensure an inclusive recruitment process. We require candidates to complete the diversity form as part of their application so we can monitor and improve our approach to diversity. All responses are anonymous and data will be held securely, and will be reported to HS2 in accordance with the Data Protection Act 1998. We are committed to diversity and inclusivity across all roles.
Qualifications
- Demonstrable Office management experience
- Good interpersonal and organisational skills
- Experience of working on a JV project (though not essential)
- Computer competence (MS Word, Excel, Power Point)
- Relevant CSCS Card
- Physical or mental impairment with a substantial and long-term effect over 12 months that adversely affects day-to-day activities
- Demonstrated in the application and pre-interview stage that you meet the minimum job criteria and person specification for the role
Flexible Working
We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role.
Office Manager employer: SCS Railways
As an Office Manager with us, you will thrive in a dynamic and supportive environment that prioritises your personal and professional development. We offer flexible working arrangements and a commitment to diversity and inclusion, ensuring that every team member feels valued and empowered. Join us in contributing to the transformative HS2 project, where your role will be pivotal in fostering a culture of safety and excellence while enjoying opportunities for growth and meaningful engagement.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like SCS Railways and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at SCS Railways!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like SCS Railways keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to SCS Railways:This is your chance to really connect with the team at SCS Railways. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at SCS Railways
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with SCS Railways.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show SCS Railways that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at SCS Railways. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
