Receptionist / Office manager in London

The Receptionist will work closely together with the Office Manager and support the administrative tasks for the Tunnels & Shafts compounds/sites. The Receptionist will be located at Braitrim House (NW10 6NB), but may be required to cover on an ad hoc basis (other sites) as & when required. This is not a hybrid position; the Receptionist will need to be on site full time.

Main Responsibilities:

• Liaising between Tunnels & Shafts (main) and compounds
• General office duties including control of stationery/reprographic equipment
• Maintenance of email distribution lists
• Maintenance of Visitors Register and liaison with Site Security
• Receive, log, and distribute/dispatch postal deliveries
• Assist with production/collation of ad hoc reports/presentations
• Adherence to SCS policies and procedures
• Ad hoc duties as job requires
• First contact on site - Meeting & Greeting Customers/Suppliers/Colleagues
• Maintaining H&S standards and procedures
• Reporting eventual faults or needs, following up
• Carryout periodical H&S inspections and maintain accurate records
• Organising meetings / booking rooms, updating access lists
• Parking permits (creating permits, updating lists, interact with other compound car parks)
• Procurement (evaluating needs, creating requisitions, supporting deliveries, dealing with receipts)
• Communication with site services
• Attend Site Administration Meetings

The Ideal Candidate:

• Competent IT skills - Experience of Microsoft Office essential
• Training will be given on bespoke software applications
• Excellent communication skills / telephone manner
• Professional and congenial approach

About The Company:

The role will work on the HS2 project. HS2 is the UK’s new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK’s 10 biggest cities with fast, reliable and frequent high speed services.

The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador). Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.

HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity.

Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 1998) and will be reported to HS2.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. SCS Railways is a Disability Confident Leader. We want to encourage disabled people to apply for our roles and have an opportunity to display your skills, talent, and abilities.