Environment & Sustainability Administrator

The role will support the successful delivery of the HS2 Main Works Civils Contract during construction and handover phases. The successful candidate will play a key role in environmental reporting, performance monitoring, document control, training coordination and continuous improvement initiatives. This position will also support the maintenance and development of the Environmental Management System (EMS) in line with ISO 14001:2015 requirements, client standards and joint venture partner expectations.

The role will involve working closely with operational teams, technical specialists and supply chain partners to improve environmental performance, reporting accuracy and business efficiencies through effective use of data and business intelligence tools, including Power BI.

Main Responsibilities

• Coordinate and manage environmental reporting requirements across the project, under the guidance of Env Leads and in collaboration with the wider Env and project team.
• Collect, validate, structure and analyse relevant data such as observations, audits, TBT’s, material, waste, energy data from site teams and supply chain partners.
• Monitor and audit data quality to ensure accuracy and consistency.
• Produce dashboards, graphs and reports using Power BI and other reporting tools to support project decision-making.
• Interpret complex datasets using BI and reporting tools.
• Analyse trends and identify opportunities for performance improvement, providing benchmarking and performance analysis where required.
• Support on-site environment teams with operational data and document management, including but not limited to reporting and uploading of observations and incidents, waste and material data management, and finalizing documents for submission through the document management system.
• Support environmental data reporting improvements and implement efficiencies across the contract.
• Develop robust data management workflows and maximise their automation wherever possible.
• Assist users with reporting requirements and promote best practice in data quality and reporting.
• Support the maintenance and continual improvement of the EMS certified to ISO 14001:2015, transitioning to the 2026 standard.
• Ensure environmental processes, risk controls, and requirements are effectively implemented and maintained.
• Maintain trackers, registers and reporting systems to support compliance and operational delivery.
• Support assurance activities and performance assessments across the project and supply chain.
• Ensure HS2 Environmental Minimum Requirements, Code of Construction Practice and Undertakings & Assurances are captured and managed through the EMS.

Document Control & Administration

• Manage environmental and technical documentation through the document control system (EMT).
• Update, submit and track documents through review and approval workflows.
• Coordinate meetings, training sessions and team communications.
• Maintain training records, update training matrices and distribute certificates.
• Support awareness campaigns, presentations, briefings and sustainability initiatives.

Stakeholder & Operational Support

• Liaise with internal teams, clients and supply chain partners to support project delivery.
• Coordinate between technical specialists and operational teams to ensure requirements are communicated effectively.
• Support implementation of systems and processes that improve environmental performance and project efficiency.

The Ideal Candidate

• Strong administration, reporting and organisational skills.
• Experience within construction, infrastructure, environmental or health & safety sectors.
• Experience managing and analysing data using Microsoft Excel and reporting tools.
• Experience producing meaningful dashboards, reports and visualisations for stakeholders.
• Good understanding of Microsoft Office 365 applications: Excel, Word and PowerPoint.
• Strong communication skills, both written and verbal.
• Excellent attention to detail and ability to prioritise workload effectively.
• Ability to work independently and proactively in a fast-paced environment.
• Process-driven mindset with strong problem-solving skills.
• Experience working with Environmental Management Systems and ISO 14001:2015.
• Knowledge of Power BI, Microsoft Forms and wider BI/reporting platforms.
• Knowledge of environmental compliance and sustainability practices.
• Has knowledge or experience with Extract Transform Load (ETL).
• Has knowledge with Azure integration services.

Personal Attributes

• Passion for environment and sustainability.
• Strong focus on continuous improvement and innovation.
• Enthusiastic about developing efficient systems and processes.
• Collaborative approach with the ability to positively influence others.
• Strong analytical and organisational capabilities.
• Demonstrates a passion for the Environment and Sustainability, driving innovation and a desire to positively influence and develop those around them.

About The Company

The role will work on the HS2 project. HS2 is the UK’s new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting UK cities with fast, reliable and frequent high-speed services. The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 Main Civils Contracts which include both Lots S1 (Euston Tunnels & Approaches) and S2 (Northolt Tunnels). The combined value of the contracts is around £9 billion with the works due for completion in 2035. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

You’ll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador). Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example.

HS2 – working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity. Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 1998) and will be reported to HS2. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.