About The Role
The objective of the Accounts Payable Administrator role is to assist the Accounts Payable Supervisor in ensuring the timely processing of all invoices, resolving discrepancies, reconciling supplier statements, keeping ledger records up to date and paying to agreed terms. The jobholder will also be working closely with the Accounts Payable Supervisor to achieve the timely closing of purchase ledgers to ensure that the period close deadlines are met.
About The Role
The objective of the Accounts Payable Administrator role is to assist the Accounts Payable Supervisor in ensuring the timely processing of all invoices, resolving discrepancies, reconciling supplier statements, keeping ledger records up to date and paying to agreed terms. The jobholder will also be working closely with the Accounts Payable Supervisor to achieve the timely closing of purchase ledgers to ensure that the period close deadlines are met.
Responsibilities
- Timely processing of assigned supplier invoices and check their approval process as per the Company policy
- Provide seamless AP service to all internal and external stakeholders
- Assist with the onboarding of new vendors, including bank detail verifications
- Resolve invoice queries in a timely manner to ensure suppliers are paid on time
- Reconciliation of supplier statements to purchase ledger balances
- Dealing with internal and external supplier telephone queries as they arise
- Ensure hearing stock suppliers invoicing, reconciliations and query management are completed in a timely manner
- To log, post and chase the expected credit notes and reconcile them accordingly
- Assist the AP Supervisor in completing the periodic stock reconciliations
- Posting stock purchase invoices into the finance system and making stock adjustments when required
- Verification of prices charged by the suppliers by checking POs and the relevant internal approvals
- Assist in maintaining and reconciling periodic suppliers’ statements
- Ensure all AP Invoices are e-filed and scanned on a regular basis
- Any other ad hoc duties in line with business and departmental needs
What we’re looking for
- Minimum of two years’ purchase ledger experience
- Self-starter with an aptitude to take on new challenges, with a “can do” attitude
- Keen attention to detail with excellent time management skills
- Intermediate skills in Microsoft Excel
What we offer
- Competitive salary
- Hybrid working (1 day WFH)
- Full training and support from day one
- Staff discounts on optical and hearing products
- 28 days annual leave including bank holidays (pro-rata)
Accounts Payable Administrator in Birmingham employer: Scrivens Opticians & Hearing Care
At Scrivens Opticians & Hearing Care, we pride ourselves on being an exceptional employer that prioritises both customer care and employee development. Our supportive, family-run culture fosters professional growth through comprehensive CPD training and flexible working opportunities, ensuring that whether you're newly qualified or experienced, you can thrive in your role as an Optometrist in Rhyl. With a commitment to maintaining strong relationships within the community and a focus on quality patient care, we offer a rewarding environment where your contributions truly matter.
Contact Details:
Scrivens Opticians & Hearing Care Recruitment Team
